Project Information

Bid Title

Automated Stop Sign Enforcement Program

Issuing Agency

City of Greenbelt

Location

Maryland

Published Date

Nov 19, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Automated Stop Sign Enforcement Program
Category:	Request for Proposal
Status:	Open

Description: RFP: Automated Stop Sign Enforcement Program November 19, 2025 The City of Greenbelt, Maryland, invites sealed proposals from qualified vendors to provide and operate an Automated Stop Sign Enforcement Program. PLEASE FILL OUT THE ATTACHED RFP DOCUMENT (PDF) BACKGROUND AND OBJECTIVE The purpose of this solicitation is for the City of Greenbelt to select one (I) RFP Respondent (hereinafter "Contractor") that provides the best price and demonstrates the highest level of responsiveness as determined by City staff. The selected contractor will be required to comply with all applicable Federal, State, and local requirements and utilize industry standards and best practices to design, install, operate, and maintain a Stop Sign Camera Automated Enforcement Program. The City will select one Contractor for this RFP based on the evaluation of submitted proposals and in accordance with the schedule below. RECORDS & REPORTS The City will require the vendor to maintain an original set of records on work performed, including daily reports, delivery tickets, testing reports, certifications, and any other documents as may be required in performance of this work. The City will be provided a duplicate set of records, but upon request, may require the vendor to provide specific records for the purpose of confirming City records or use in litigation. SCOPE OF PROPOSAL The City of Greenbelt is seeking a qualified Contractor to furnish all labor, materials, equipment, software, and services necessary to implement an Automated Stop Sign Enforcement Program. The Contractor shall design, install, operate, and maintain a fully functional automated enforcement system that complies with Federal, State of Maryland, and local laws and regulations. The scope of this proposal includes, but is not limited to, the following: System Design & Technology Provide fixed-post or mobile trailer-based camera systems equipped with radar, lidar, or equivalent technology capable of detecting and documenting stop sign violations. Ensure the system is capable of capturing high-resolution images and/or video sufficient to identify the vehicle License plates and violation details. Utilize technology that minimizes false positives and ensures accurate violation capture. Installation & Deployment Coordinate with City staff for site selection, traffic studies, and placement of stop sign camera systems. Install equipment in accordance with all safety standards and best practices. Ensure minimal disruption to traffic and the community during deployment. System Operation & Maintenance Provide full operation of the system, including data collection, storage, and secure transfer of violation records. Maintain all equipment to ensure optimal performance and maximum up time. Provide routine inspections, preventive maintenance, and emergency repairs when required. Conduct and document daily log checks of each system to verify functionality, calibration status, and overall performance. Logs must be available for City review upon request. The City of Greenbelt requires three (3) years of remote and on-site support with the option to continue annual support after the 3-year period. The Vendor shall provide a detailed description of standard and extended support, maintenance, and the average response time for support requests. State the name of the company that will be delivering service and on-site support for this service. If service is subbed out, provide the name of the subcontractor and the working relationship to said subcontractor. Provide a technical roadmap for the proposed solution. How does the proposed solution fit into the vendor's current product lifecycle? Provide a list of policies on firmware updates for the proposed solution, how often updates are released, how the City of Greenbelt will be notified of updates, and how updates will be applied. Violation Processing & Adjudication Support Supply a secure and legally compliant back-office system to review, process, and prepare violations for issuance by authorized law enforcement personnel. Ensure evidence packages meet standards for use in court proceedings. Provide an interface for City staff to approve or reject violations prior to issuance. Data Reporting & Program Evaluation Provide monthly, quarterly, and annual reports detailing violation counts, citation issuance, system uptime, and program effectiveness. Support the City with data analysis to evaluate traffic safety impacts. Provide audit logs and system access reports as requested. Training & Support Provide comprehensive training for City staff and law enforcement personnel on system use, violation review, and reporting tools. Maintain a customer support system with guaranteed response times. Compliance & Best Practices Operate the program in compliance with the Maryland Annotated Code, applicable case law, and all other relevant laws. Follow recognized industry standards and best practices for automated enforcement programs. Ensure data privacy, cybersecurity, and chain-of-custody protocols are maintained at all times. Engagement Methodology The City of Greenbelt is seeking a turn-key solution for the implementation of an Automated Stop Sign Enforcement Program. The selected Contractor will be fully responsible for providing all hardware, software, infrastructure, and services required to ensure a seamless and effective program launch and long-term operation. SUBMISSION OF PROPOSALS RFP Solicitation Schedule: Solicitation Issued, November 19, 2025 Questions Due by 4:30 pm, December 3, 2025 Proposals Due by 4:00 pm, December 15, 2025 Staff review and ranking, December 19, 2025 Follow-up/Interviews, if necessary, December 22-29, 2025 Consultant selection, January 9, 2025 Council Approval, January 12, 2025 These durations and dates are for information purposes only, and the owner reserves the right to revise any of the durations and to terminate and/or not initiate any and/or all the solicitation steps. The Proposals shall be submitted electronically, no later than December 15, 2025 @ 4:00pm, to Lt. Michael Apgar at For security reasons, you must enable JavaScript to view this E-mail address. . Late proposals will not be accepted. ADDITIONAL INFORMATION CAN BE FOUND IN THE ATTACHED RFP DOCUMENT (PDF) Publication Date/Time: 11/19/2025 12:00 AM Closing Date/Time: 12/5/2025 4:00 PM Submittal Information: The Proposals shall be submitted electronically, no later than December 15, 2025 at 4pm Pre-bid Meeting: December 3 Contact Person: Lt. Michael Apgar mapgar@greenbeltmd.gov Related Documents: Automated Stop Sign Enforcement RFP 11-18-25 v2 (PDF)

Attachment Preview

Date November 19, 2025

City of Greenbelt – RFP

Request for Proposal

Automated Stop Sign

Enforcement Program

City of Greenbelt

25 Crescent Rd

Greenbelt, MD 20770

Table of Contents

REQUESTS FOR PROPOSALS ............................................................................................................................................... 3

BACKGROUND AND OBJECTIVE...................................................................................................................................... 3

RECORDS & REPORTS ........................................................................................................................................................... 3

SCOPE OF PROPOSAL ........................................................................................................................................................... 3

SUBMISSION OF PROPOSALS .............................................................................................................................................. 5

PROPOSAL DOCUMENTS .................................................................................................................................................... 5

GENERAL CONDITIONS FOR PROPOSALS ................................................................................................................... 6

PROPOSAL DOCUMENTS .................................................................................................................................................... 9

Attachment (A) – City of Greenbelt Sample Contract Form

REQUESTS FOR PROPOSALS

The City of Greenbelt, Maryland, invites sealed proposals from qualified vendors to provide and operate

an Automated Stop Sign Enforcement Program.

BACKGROUND AND OBJECTIVE

The purpose of this solicitation is for the City of Greenbelt to select one (1) RFP Respondent

(hereinafter “Contractor”) that provides the best price and demonstrates the highest level of

responsiveness as determined by City staff. The selected contractor will be required to comply with all

applicable Federal, State, and local requirements and utilize industry standards and best practices to

design, install, operate, and maintain a Stop Sign Camera Automated Enforcement Program.

The City will select one Contractor for this RFP based on the evaluation of submitted proposals and in

accordance with the schedule below.

RECORDS & REPORTS

The City will require the vendor to maintain an original set of records on work performed, including

daily reports, delivery tickets, testing reports, certifications, and any other documents as may be

required in performance of this work. The City will be provided a duplicate set of records, but upon

request, may require the vendor to provide specific records for the purpose of confirming City records

or use in litigation.

SCOPE OF PROPOSAL

The City of Greenbelt is seeking a qualified Contractor to furnish all labor, materials, equipment,

software, and services necessary to implement an Automated Stop Sign Enforcement Program.

The Contractor shall design, install, operate, and maintain a fully functional automated enforcement

system that complies with Federal, State of Maryland, and local laws and regulations.

The scope of this proposal includes, but is not limited to, the following:

1. System Design & Technology

• Provide fixed-post or mobile trailer-based camera systems equipped with radar, lidar, or

equivalent technology capable of detecting and documenting stop sign violations.

• Ensure the system is capable of capturing high-resolution images and/or video sufficient to

identify the vehicle

o License plates and violation details.

o Utilize technology that minimizes false positives and ensures accurate violation capture.

2. Installation & Deployment

• Coordinate with City staff for site selection, traffic studies, and placement of stop sign

camera systems.

• Install equipment in accordance with all safety standards and best practices.

• Ensure minimal disruption to traffic and the community during deployment.

Page 3 of 12

3. System Operation & Maintenance

• Provide full operation of the system, including data collection, storage, and secure transfer of

violation records.

• Maintain all equipment to ensure optimal performance and maximum up time.

• Provide routine inspections, preventive maintenance, and emergency repairs when required.

• Conduct and document daily log checks of each system to verify functionality, calibration status,

and overall performance. Logs must be available for City review upon request.

• The City of Greenbelt requires three (3) years of remote and on-site support with the option

to continue annual support after the 3-year period. The Vendor shall provide a detailed

description of standard and extended support, maintenance, and the average response time for

support requests.

• State the name of the company that will be delivering service and on-site support for this

service. If service is subbed out, provide the name of the subcontractor and the working

relationship to said subcontractor.

• Provide a technical roadmap for the proposed solution. How does the proposed solution fit

into the vendor’s current product lifecycle? Provide a list of policies on firmware updates for

the proposed solution, how often updates are released, how the City of Greenbelt will be

notified of updates, and how updates will be applied.

4. Violation Processing & Adjudication Support

• Supply a secure and legally compliant back-office system to review, process, and prepare

violations for issuance by authorized law enforcement personnel.

• Ensure evidence packages meet standards for use in court proceedings.

• Provide an interface for City staff to approve or reject violations prior to issuance.

5. Data Reporting & Program Evaluation

• Provide monthly, quarterly, and annual reports detailing violation counts, citation issuance,

system uptime, and program effectiveness.

• Support the City with data analysis to evaluate traffic safety impacts.

• Provide audit logs and system access reports as requested.

6. Training & Support

• Provide comprehensive training for City staff and law enforcement personnel on system use,

violation review, and reporting tools.

• Maintain a customer support system with guaranteed response times.

7. Compliance & Best Practices

• Operate the program in compliance with the Maryland Annotated Code, applicable case law,

and all other relevant laws.

• Follow recognized industry standards and best practices for automated enforcement

programs.

• Ensure data privacy, cybersecurity, and chain-of-custody protocols are maintained at all

times.

8. Engagement Methodology

• The City of Greenbelt is seeking a turn-key solution for the implementation of an

Automated Stop Sign Enforcement Program.

• The selected Contractor will be fully responsible for providing all hardware, software,

infrastructure, and services required to ensure a seamless and effective program launch and

long-term operation.

Page 4 of 12

SUBMISSION OF PROPOSALS

RFP Solicitation Schedule:

• Solicitation Issued

• Questions Due by 4:30 pm

• Proposals Due by 4:00 pm

• Staff review and ranking

• Follow-up/Interviews, if necessary

• Consultant selection

• Council Approval

November 19, 2025

December 3, 2025

December 15, 2025

December 19, 2025

December 22-29, 2025

January 9, 2025

January 12, 2025

These durations and dates are for information purposes only, and the owner reserves the right to revise any

of the durations and to terminate and/or not initiate any and/or all the solicitation steps.

The Proposals shall be submitted electronically, no later than December 15, 2025 @ 4:00pm, to Lt.

Michael Apgar at mapgar@greenbeltmd.gov. Late proposals will not be accepted.

PROPOSAL DOCUMENTS

A vendor responding to this RFP for the “Automated Stop Sign Enforcement Program” must

submit the Proposal Documents included at the end of this document. Failure to comply with these

requirements may result in the disqualification of the vendor. The City will base the selection of a

Vendor on documentation submitted in the Proposal Documents.

Applicants must submit their proposal electronically.

1. Compensation For Services (Fee)

The City intends to enter a service contract(s) for the proposed project term. Compensation for the

services rendered will be based on a contract and will be based on the unit rates as provided on the

price proposal form.

Proposals must include a detailed pricing plan and all cost associated with program operation or

termination.

2. Evaluation Criteria and Selection Procedures

Evaluation Criteria: Evaluation of the Contractor will be based upon the complete submission of the

required proposal package. Incomplete packages may be eliminated from further consideration.

Evaluation of proposals will be based on criteria at the Owner’s sole discretion, but will broadly be

based on overall best value with respect to the following criteria.

An award of contract will occur after all proposals are reviewed by City staff. The City reserves the

right to reject any RFP submissions and further reserves the right to re-issue the RFP. For additional

information regarding the services specified in this request for qualifications, contact Lt. Michael

Apgar, in writing by email at mapgar@greenbeltmd.gov. Questions specific to this solicitation will be

accepted until 4:30 PM on December 3, 2025.

Page 5 of 12

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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