Project Information

Bid Title

RFB 2025-26-005 Emergency Operations Training

Issuing Agency

City of Hesperia

Location

California

Published Date

Feb 19, 2026

Closing Date

Mar 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2025-26-005

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP 2025-26-005
Bid Title:	RFB 2025-26-005 Emergency Operations Training
Category:	Purchasing Solicitations
Status:	Open

Description: The City of Hesperia’s City Managers Department (City) is seeking qualified emergency management professional firms (Consultant) to deliver operational training and a tabletop exercise to staff assigned to an active Emergency Operations Center. Proposals shall conform to the provisions set forth herein. The City contact (Contact) for this Request for Proposal (RFP) is the sole point of contact for this procurement.  All communication shall be in writing and submitted to the Contact as designated below.  Consultants are not permitted to communicate with other City staff or officials about this RFP, except during pre-proposal meetings and/or interviews, unless otherwise directed by the Contact.  Direct written questions and/or correspondence related to this RFP to: Jonathan Settle E-mail: For security reasons, you must enable JavaScript to view this E-mail address. The deadline for submitting a proposal is 10:00am on March 9, 2026. Publication Date/Time: 2/18/2026 5:00 PM Publication Information: Public Purchase Closing Date/Time: 3/9/2026 10:00 AM Submittal Information: Public Purchase Related Documents: RFP 2025-26-005 Emergency Operations Training

Attachment Preview

City of Hesperia

RFP 2025-26-005 Emergency Operations

Training

Release Date: February 18, 2026

City Managers Department

City of Hesperia

RFP 2025-26-005 Emergency

Operations Training

TABLE OF CONTENTS

I.

INTRODUCTION ............................................................................................................ 1

A. City Contact ........................................................................................................ 1

B. Deadline for Submitting Questions ...................................................................... 1

C. RFP Schedule..................................................................................................... 1

1) RFP Deadlines ........................................................................................ 1

2) RFP Tentative Scheduling ....................................................................... 1

D. Minimum Qualifications and Experience ............................................................. 1

II. BACKGROUND.............................................................................................................. 2

III. SCOPE OF WORK......................................................................................................... 2

IV. PROPOSAL FORMAT.................................................................................................... 2

A. Technical Proposal ............................................................................................. 2

B. Fee Proposal ...................................................................................................... 4

V. PROPOSAL SUBMISSION ............................................................................................ 4

VI. SELECTION PROCESS................................................................................................. 4

A. Evaluation ........................................................................................................... 5

B. Selection Criteria................................................................................................. 5

ATTACHMENT A: SCOPE OF WORK ....................................................................................... 7

ATTACHMENT B: SAMPLE PROFESSIONAL SERVICES AGREEMENT ................................ 8

ATTACHMENT C: TERMS AND CONDITIONS ........................................................................15

Page i of i

City of Hesperia

RFP 2025-26-005 Emergency

Operations Training

I. INTRODUCTION

The City of Hesperia’s City Managers Department (City) is seeking qualified emergency

management professional firms (Consultant) to deliver operational training and a tabletop

exercise to staff assigned to an active Emergency Operations Center. Proposals shall

conform to the provisions set forth herein.

A. City Contact

The City contact (Contact) for this Request for Proposal (RFP) is the sole point of

contact for this procurement. All communication shall be in writing and submitted to

the Contact as designated below. Consultants are not permitted to communicate

with other City staff or officials about this RFP, except during pre-proposal meetings

and/or interviews, unless otherwise directed by the Contact. Direct written questions

and/or correspondence related to this RFP to:

Jonathan Settle

E-mail: purchasing@hesperiaca.gov

Consultants interested in participating in this RFP should immediately provide the

Contact with a telephone number, and an e-mail address for dissemination of

addenda and/or supplemental information, as applicable. Failure to provide said

contact information may result in late notifications and/or incomplete proposals. (See

Section V for proposal submittal address).

B. Deadline for Submitting Questions

Any questions regarding the RFP must be submitted to the Contact referenced

above no later than February 25, 2026 at 5:00 PM. Reference the RFP Number and

Title when making inquiries.

C. RFP Schedule

1) RFP Deadlines

Request for Proposals Released...............................................February 18, 2026

Deadline for Submitting Questions. .........................February 25, 2026 at 5:00 PM

Response to Questions................................................................... March 2, 2026

Deadline for Submitting Proposals......................... March 9, 2026 at 10:00 AM

Evaluation of Proposals Completed .............................................. March 16, 2026

2) RFP Tentative Scheduling

Interviews with the Top Ranked Firm………………………………. March 23, 2026

Professional Service Agreement (PSA) Executed ......................... March 30, 2026

D. Minimum Qualifications and Experience

The City seeks professionals with demonstrated expertise in performing the services

described herein. The successful Consultant shall have proven experience in

providing the subject professional services and shall, at minimum, have five (5)

years’ experience.

Page 1 of 16

City of Hesperia

RFP 2025-26-005 Emergency

Operations Training

II. BACKGROUND

The City of Hesperia is located in the High Desert area of San Bernardino County along

Interstate 15 (I-15), approximately 40 miles northeast of Ontario International Airport.

Incorporated in 1988, the City encompasses approximately 75 square miles and has a

population of roughly 101,836 residents.

The City requests written responses to a Request for Proposal (RFP) for selection of an

emergency management consultant to provide role specific training for Emergency

Operations Center (EOC) Staff during an activation. The purpose of this training is to

improve operational effectiveness, situational awareness, communication, and

coordination within the EOC. The training will identify opportunities for improvement and

determine the organizational, procedural, and operational enhancements necessary to

strengthen the City’s emergency management capabilities. The Consultant shall provide

clear, actionable recommendations designed to improve readiness, enhance

interdepartmental coordination, and ensure the City can effectively respond to and recover

from emergency events while maintaining continuity of government and essential services.

The City Manager’s Department is responsible for providing executive leadership and

strategic direction for the organization, including oversight of Emergency Operations and

coordination of citywide response during incidents and disasters. The City faces both the

opportunity and responsibility to strengthen emergency preparedness, enhance

interdepartmental coordination, and ensure resilient, well-managed operations that protect

public safety while maintaining continuity of government and essential services.

III. SCOPE OF WORK

Refer to Attachment A for Scope of Work.

IV. PROPOSAL FORMAT

The proposal shall consist of two parts: a Technical Proposal and a Fee Proposal.

Proposals must be typed or printed legibly in ink. Erasures and whiteouts are not

permitted. Mistakes may be crossed out with corrections typed or written adjacent thereto

and initialed in ink by the individual(s) signing the proposal.

Proposals are to be prepared in such a way as to provide a straightforward, concise

description of capabilities to satisfy the requirements of this RFP. Emphasis should be

concentrated on conformance to the RFP instructions, responsiveness to the RFP

requirements, and on completeness and clarity of content.

Each section of the Technical Proposal shall be tabbed according to the numbering

system shown below.

Technical Proposal

A. Technical Proposal

TAB - 1 Cover Letter

Page 2 of 16

City of Hesperia

RFP 2025-26-005 Emergency

Operations Training

The Cover Letter shall be on company letterhead, signed by a duly authorized

officer, employee, or agent of the Consultant. The Cover Letter shall include the

following information:

a. A statement that the Proposal is submitted as a response to RFP 2025-26-

005 Emergency Operations Training.

b. An introduction of the Consultant including: legal name; address and

telephone number of office headquarters, along with the local office; type of

business entity [sole proprietor, partnership, or corporation (including state of

incorporation)]; and date founded.

c. A brief discussion of general background and qualifications and a description

of any special knowledge or capabilities material to the services requested in

the RFP. Be sure to include whether the Consultant has done work for the

public sector in the last five (5) years.

d. A statement addressing any proprietary information that might be contained

in the Proposal, in accordance with Section VII, Paragraph 10.

e. Indicate which individual(s) by name, title, address, and telephone number

are authorized to negotiate and execute an Agreement with the City on behalf

of the Consultant.

f. A statement that Consultant has read and understands the RFP in its entirety,

including, without limitation, the scope and nature of the work, all appendices,

attachments, exhibits, schedules, and addendum, as applicable. Should the

Consultant have any objections to the RFP, they must be clearly stated in the

Cover Letter, specifically referencing the particular section number,

paragraph, and page number of the objection. However, making an objection

does not relieve the Consultant from complying with the requirements of the

RFP.

TAB - 2 Understanding

Understanding of the Scope of Work; demonstrated knowledge of the work;

identification and knowledge of Federal, State, City, and other agency

requirements, as applicable to the required service.

TAB - 3 Approach to the Scope of Work

Provide a compendium of the issues from the Consultant’s perspective.

Describe the proposed approach and methodology to performing the work.

Information should demonstrate the Consultant’s:

a. Knowledge of the technical and functional needs;

b. Describe each service you provide and how you go about obtaining that

information;

c. Online capability;

d. Issues pertinent to this RFP that are not addressed in Section III, Scope

of Work.

Page 3 of 16

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.