Project Information

Bid Title

BID 26-23 Hexafluoroglutaryl Fluoride

Issuing Agency

University of Southern Mississippi

Location

Mississippi

Published Date

Feb 23, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

BID 26-23

Original Source

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Bid Documents

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Project Description

Solicitation	Submission Deadline	Request Documents and Specifications
BID 26-23 Hexafluoroglutaryl Fluoride	2/26/26 2:00 PM	BID 26-23 Addendum 1

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THIS IS NOT

AN ORDER

REQUEST FOR BIDS/PROPOSALS COVERSHEET

THE UNIVERSITY OF SOUTHERN MISSISSIPPI

Procurement and Contract Services

118 College Drive #5003, Hattiesburg, Mississippi 39406-0001

Date: February 11, 2026

Name: ____________________________________

Company: _________________________________

Address: __________________________________

City/State/Zip: ______________________________

TERMS - Bidder should state terms of sale. Our terms are 2% ten days, net 45 days.

These terms will apply per Mississippi law.

AWARDING CONTRACT - Cash terms will not be used as a basis for awarding

contracts; however, the University will accept cash discounts when earned.

BID No. 26-23

THE UNIVERSITY OF SOUTHERN MISSISSIPPI is considering

the purchase of the following item(s). We ask that you submit your

bid and retain one copy for your files. Right is reserved to accept or

reject any part of your bid. Your quotation will be given

consideration if received in Bond Hall, Room 214 on or before:

2:00 p.m. CT

February 26, 2026

Buyer: Amber Floyd

NOTE: If you cannot quote on the exact material shown, please indicate any exception giving brand name and complete

specifications of any alternate. If additional space is required, use a separate sheet or letter of transmittal.

ITEM

QUANTITY

UNIT PRICE

TOTAL NET PRICE

DESCRIPTION

BID 26-23 Hexafluoroglutaryl Fluoride

RFx # 3160007882

PROPOSAL MUST BE RETURNED TO THE UNIVERSITY IN

ACCORDANCE WITH THE SPECIFICATIONS. RFP NUMBER AND

DATE OF BID OPENING MUST BE SHOWN ON THE OUTSIDE OF

THE ENVELOPE IF USING THAT METHOD.

We quote you as above - F.O.B. The University of Southern Mississippi.

Shipment can be made in

days from receipt of order. DATE ______________

Return quotation to Procurement Services at above address.

AA/EOE/ADAI

Signature Required__________________________________________

THE UNIVERSITY OF SOUTHERN MISSISSIPPI

PROCUREMENT SERVICES

118 COLLEGE DRIVE

#5003

HATTIESBURG, MS 39406-0001

GENERAL TERMS, CONDITIONS AND INSTRUCTIONS FOR BIDS/PROPOSALS

1.) Failure to examine any drawings, specifications, and instructions will be at

bidder’s risk.

2.) Samples of items when called for must be furnished free of expense and if not

destroyed in testing, will, upon request, be returned at the bidder’s expense.

Request for the return of samples must be made within ten (10) days following

opening proposals. Each individual sample must be labeled with the bidder’s

name and manufacturer’s brand name and number.

3.) As a public entity of the state, we use sealed bidding to ensure “fair and open

competition” to ensure no one in the buying organization can influence the

bidding process or steer the selection of a particular company by sharing

competitive proposal information during the solicitation process. Generally, all

proposals must remain sealed until they are opened publicly at the time stated

in the notice—advance disclosure of the terms of a proposal may be cause for

rejection of said proposal. Bidders should never send advanced copies of a

sealed proposal via email or screenshots of electronic proposals. Bidders must

submit sealed proposals to be opened at the time and place stated in the

solicitation for the public opening of proposals and must not be revealed to the

buyer before that time. Bids must be signed and sealed with the bidder’s name

and address on the outside of the envelope, and the date and time of the

proposal opening, and the proposal file number shown in the lower-left corner of

the packages, envelopes, express mailing labels, boxes, etc.

4.) At least one (1) signed original and one (1) signed copy of the proposal MUST be

provided. The University requires a portable electronic virus/malware-free copy

(thumb drive) of the proposal response from the responding Vendor to be

included in the proposal response package. If an electronic copy is not included,

the University reserves the right to request an electronic copy of the exact

proposal response prior to review of the proposal.

5.) For your proposal to be considered, it must be received, and time stamped in our

office by 2:00 P.M. of the proposal opening date. It is the responsibility of the

vendor to ensure their proposal is received within the appointed time. If your

proposal package is not received in Bond Hall, Room 214, by 2:00 P.M. of the

proposal opening date, it will not be considered.

a. If you are delivering your proposal, you need to hand carry the proposal

package to: The University of Southern Mississippi

Procurement Services (RFP #)

Bond Hall, Room 214

Hattiesburg, Mississippi

b. If you are mailing your proposal package via U.S. Postal Service, mail to: The

University of Southern Mississippi

Procurement Services (RFP #)

118 College Drive #5003

Hattiesburg, MS 39406-0001

c. If you are express mailing your proposal package via Federal Express or

UPS, or any other delivery service which requires the use of a physical

address, deliver to:

The University of Southern Mississippi

Receiving Department

2609 West 4th Street

Hattiesburg, MS 39401

6.) Bids or proposals shall not be modified, corrected, altered, or amended after the

specified closing time and the opening of such proposals, unless otherwise noted

in the request for proposals or proposals.

7.) The University of Southern Mississippi reserves the right to reject any and all

proposals, to waive any informality in proposals, and unless otherwise specified

by the bidders, to accept any items on the proposal. If the bidder fails to state the

time within which proposals must be accepted, it is understood and agreed that

The University of Southern Mississippi shall have 90 days to accept. The

University of Southern Mississippi reserves the right to make an award to this

proposal on an all or none basis, or on a line-by-line basis, whichever serves the

best interest of The University of Southern Mississippi.

8.) Contracts and purchases will be made or entered into with the lowest,

responsible bidder meeting specifications.

9.) A written purchase order or contract award mailed or otherwise furnished to the

successful bidder within the time of acceptance specified in the Invitation for Bid

results in a binding contract without further action by either party. The contract

shall not be assignable by the vendor in whole or in part without the written

consent of The University of Southern Mississippi.

10.) Unless written exception is provided in the proposal response, the winning

Vendor agrees to be bound by the USM Terms and Conditions, which are

incorporated herein, and may be found at https://www.usm.edu/procurement-

contract-services/usm-terms-and-conditions.php.

11.) Respondents are required to comply with all applicable local, State and

Federal laws, codes, ordinances, and regulations in the provision of the

materials required.

12.) Respondents must comply with Personally Identifiable Information (PII) data

protection regarding State, Federal, and University regulations and policies.

13.) Legal Provisions to Which USM Cannot Agree

a. Any provisions disclaiming implied warranties shall be null and void. See

Mississippi Code Annotated Sections 11-7-18 and 75-2-719(4). The Vendor

shall not disclaim the implied warranties of merchantability and fitness for a

particular purpose.

b. Any limitation of liability for claims related to the following items:

i. Infringement issues;

ii. Bodily injury;

iii. Death;

iv. Physical damage to tangible personal and/or real property; and/or the

intentional and willful misconduct or negligent acts of the Vendor

and/or Vendor’s employees or subcontractors.

c. Any requirements that the University pay interest, except for those in

conjunction with USM’s standard payment terms of Net 45 days. Payments

made beyond 45 days are subject to late fees and interest.

d. Any terms and conditions in the purchase contract that conflict with the laws

of the State of Mississippi. Any such instances shall require a revision of the

terms and conditions to ensure compliance with Mississippi state law.

e. Any provision requiring USM to pay attorney's fees, prejudgment interest or

costs associated with any legal action to or for the Vendor, except that which

are ordered by a court of competent jurisdiction.

14.) Bid files can only be examined during normal working hours by interested

parties, but only after the official award has been made.

15.) If purchase orders or contracts are canceled because of the awarded vendor’s

failure to perform or request for price increase, that vendor shall be removed

from our bidders’list for a period of 24 months.

16.) No addendum will be issued within a period of two (2) working days prior to

the time and date set for the proposal opening. Should it become necessary

to issue an addendum within the two-day period prior to the proposal

opening, the proposal date will be reset giving bidders ample time to answer

the addendum.

17.) Alternate proposals, unless specifically requested or allowed, will not be

considered.

18.) Bid openings will be conducted open to the public. However, they will serve only

to open the proposals. No discussion will be held with any vendor as to the

quality or provisions of the specifications, and no award will be made either

stated or implied at the proposal opening. After the close of the proposal

opening meeting, the proposals will be considered to be in the evaluation

process and will not be available for review by bidders. Proposal openings are

not required to be open to the public; however, the resulting award is open for

public inspection.

19.) Prices quoted shall be firm for the term of the contract or for the stated time of

acceptance.

20.) The bidder understands that The University of Southern Mississippi is an

equal opportunity employer and, therefore, maintains a policy which prohibits

unlawful discrimination based on race, color, creed, sex, age, national origin,

physical handicap, disability, or any other such discrimination; and the bidder,

by signing this proposal, agrees during the term of agreement that the bidder

will strictly adhere to this policy in its employment practices and provision of

products or services.

21.) Bidders must upon request of The University of Southern Mississippi furnish

satisfactory evidence of their ability to furnish products or services in accordance

with the terms and conditions of these specifications. The University of Southern

Mississippi reserves the right to make the final determination as to the bidder’s

ability.

22.) Questions or problems arising from proposal procedures should be directed to

the Buyer listed on the solicitation at:

The University of Southern Mississippi

118 College Drive #5003

Hattiesburg, MS 39406-0001

Phone: (601) 266-4131

Bids@usm.edu

23.) All items must equal or exceed the specifications listed. The absence of

detailed specifications or the omission of a detailed description shall be

recognized as meaning that only the best commercial practices are to prevail,

and that only first-quality materials and workmanship are to be used.

24.) It is the intent of the specifications to obtain a product that will adequately

meet the needs of the user while promoting the greatest extent of competition

that is practicable. It is the responsibility of the prospective bidder to review

the entire Invitation to Bid packet and to notify The University of Southern

Mississippi if the Specifications, Instructions, General, or Special Conditions

are formulated in a manner which would unnecessarily restrict competition.

25.) It shall be incumbent upon the bidders to understand the specifications. Any

requests for clarifications shall be in writing and shall be submitted to our

Procurement Services office at least seven (7) business days prior to the time

and date set for the proposal opening, unless otherwise noted in the proposal or

proposal specifications.

26.) The minimum specifications are used to set a standard and in no case are used

with the intention of discriminating against any manufacturer. Bidders should

note the name and the manufacturer and model number of the product they

propose to furnish and submit descriptive literature.

27.) Trade names, brand names, and/or manufacturer’s information used in these

specifications are for the purpose of establishing a level of quality, unless

otherwise noted. Bids on products from other qualified manufacturers are

acceptable, provided they are demonstrated as equal to those specified in

construction, design, and suitability. Each bidder shall submit with his proposal

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