Project Information

Bid Title

Purchase of Public Safety Uniforms on an Annual Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Jun 1, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

BL055-26 INV

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

BL055-26 INV

Purchase of Public Safety Uniforms on an Annual Contract

Buyer Contact : Chelsey.Ward@GwinnettCounty.com

Opening Date : 06/08/2026 03:00 PM EST

Virtual Bid Opening

Addendum : BL055-26 Ad 1

Additional Documents : 2026-03-24-BL055-26-Sheriff Uniform Graphics Appendix-D-FINAL , 2026-04-24-BL055-26-Fire Uniform Graphics Appendix-B-FINAL , 2026-04-15-BL055-26-Corrections Uniform Graphics Appendix-A-FINAL , 2026-04-24-BL055-26- Police Uniform Graphics Appendix-C-FINAL

Attachment Preview

May 4, 2026

INVITATION TO BID

BL055-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the

Purchase of Public Safety Uniforms on an Annual Contract with four (4) one-year options to renew for various

Gwinnett County departments.

Bid Submittal Date and Location:

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Company Name. Bids will be received until 2:50 P.M. local time on May 28, 2026 at the Gwinnett County Financial

Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this

date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. The bid opening will be virtual

ONLY. To access the bid opening virtually, visit the following link

(https://teams.microsoft.com/meet/232186408828203?p=2n52ouf8gZ72vbO52F) or dial +1 323-676-

6170,,153615972#, and enter Meeting ID 232 186 408 828 203. Passcode: SE7Uo9Np. Apparent bid results will be

available the following business day on the website www.GwinnettCounty.com.

Instruction on Submitting Questions:

Questions regarding bids should be directed to Chelsey Ward, Purchasing Associate III, at

Chelsey.Ward@GwinnettCounty.com or by calling 770-822-7788, no later than 2:00 P.M. on May 14, 2026. Bids are

legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Successful suppliers will be required to meet insurance requirements. The Insurance Company should be authorized

to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett County

reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and

pricing with the lowest responsive, responsible service provider at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies

submitting a bid will be notified via email.

Chelsey Ward, CPPB

Purchasing Associate III

The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 5-60

References, Page 61

Code of Ethics Affidavit, Page 67

Contractor Affidavit and Agreement, Page 68

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Page 2

UNIFORM REQUIREMENTS

I. Scope of Work

Supplier to provide specified uniforms to the Departments of Correction, Fire and Emergency Services, Police Services

and the Sheriff’s Office as required during the contract. Contract shall begin upon award for a one-year period with

four (4) additional one-year options to renew.

II. Orders

Orders will be placed by the departments on an “as needed” basis. Quantities are approximate annual quantities. Unit

price should include attachment of patches, emblems, epaulets, embroidery, silkscreen, hemming and measuring as

required and all charges for Inside Delivery FOB Destination prepaid and allowed to specified address. Orders are to

be filled regardless of quantity and/or dollar amount. All orders to be delivered or picked up will require a purchase

order number. Orders provided without a purchase order number are not considered to be authorized purchases and

may be subject to non-payment of invoice. All orders must be accompanied by a packing slip with an identifying

purchase order number. Multiple orders are not to be combined within the same box, unless sorted, bagged, and

identified by the purchase order numbers. Orders should be shipped complete unless authorized by ordering

personnel. Orders shipped in error or to the wrong department location will be rejected. In these cases, the supplier is

to arrange for return pick up within five (5) business days of notification by the department.

If all or any part of an order contains backordered items and supplier will not be able to meet the delivery A.R.O. stated

in the bid, the supplier should document and notify the department liaison of the backorder within 5 days of receipt of

the purchase order. Gwinnett County will either cancel the order of backordered items or accept the delivery time

provided by the supplier.

If a supplier cannot supply the backordered items in a reasonable amount of time, Section XII. Delivery Failures under

General Instructions to Vendors, Terms and Conditions may be invoked. Gwinnett County reserves the right to

purchase uniforms off contract if delivery is not made within the contracted delivery time.

III. Fittings

Supplier shall be responsible for measuring Gwinnett County employees for proper fit as required per department, and

maintain record for each employee fitted, regardless of order quantity or total price. Fittings are to be provided during

normal business hours Monday through Friday, at specified Gwinnett County locations. Fittings may be requested

quarterly. Each department will be responsible for scheduling fittings. Fittings must be available at least twice per

year. Supplier may schedule multiple department fittings in one visit. Gwinnett County requests that the awarded

supplier provide a fitter line for the line items awarded on this contract.

IV. Patches/emblems, silk-screens and embroidery

Embroidered patches, provided by each department, shall be sewn on by successful supplier as required in the bid

specifications. Designs are subject to change and other logos may be added during the contract term. Silkscreen print

samples or drawings and embroidery samples shall be provided by departments to the successful supplier. All logos

and emblems supplied to successful supplier remain the property of Gwinnett County and will be returned at end of

contract. Patches, Emblems, silk screens will be provided to successful supplier upon award of contract. Some

patches may need to be nested with other patches. Unit price MUST include attachment of patches, embroidery,

and silk screen as required.

A. Department of Corrections patches/emblems and embroidery to be sewn on as indicated in the bid schedule

and as follows: Shoulder Patches – 1” from top of each sleeve; MCO./Cpl./Sgt./LT/CAPT. Chevrons - 1” below

shoulder patches on each sleeve; Front Patches – Left chest.

Name Strip – United Uniforms Manufactures 540CW Coolmax short sleeve bike shirt with pocket and

microphone tab on front. Shirt will have a name strip applied to the right chest. Name strip must be made of

material and color that coordinates the shirt. Name strip to be 1” x 5” and lettering should be in block style.

Name strip should be embroidered in silver thread with rank, first initial and last name. Rank should be in all

cap letters (i.e. OFC; MCO, SGT; LT; or CAPT – OFC. L. Brown). Boarder of the name strip should be stitched

and laser-cut and the backing of the name strip must compliment the shirt. Name strip maybe requested at

the time of order or at a later date.

BL055-26

B.

Page 3

Department of Fire & Emergency Services patches/emblems, silk-screens, and embroidery to be sewn on as

indicated in the bid schedule and as follows:

Emblems – All Nomex shirts will have a “Gwinnett County FIRE” emblem on each sleeve 1 inch from shoulder;

a customized “Level of Medical Certification” rocker under the Gwinnett Fire Emblem on each sleeve; and a

badge emblem applied to the left breast over badge tab ½ inch above pocket. Engineers, Lieutenants and

Captains and Chiefs will have collar discs applied to each collar.

Name Strip – All Nomex shirts will have a name strip applied to the right breast area, just above the right

pocket for each shirt ordered. Name strip must be made of material and color that coordinates the shirt.

Name strip to be ¾” wide X length of the pocket, dependent on cut of shirt. Name strip should be embroidered

in red with the last name only, font is Museo Sans 500 in 35-point text size, all caps. Borders of the name strip

should be stitched and laser-cut and the backing of the name strip must compliment the shirt. Name strip

may be requested at the time of order or at a later date.

Nomex name strip:

Polyester – shirts will have a “Gwinnett County FIRE” emblem on each sleeve 1 inch from shoulder; a

customized “Level of Medical Certification” rocker on each sleeve under the Gwinnett Fire emblem.

Logo Printing – T-shirts and sweatshirts have logo silkscreened on left chest. Some line items will require

recruit logo. Recruit logo items will require block style RECRUIT silkscreened centered under logo. This will be

notated on the PO if required. See graphics appendix for design details and measurements.

NOTE: Gwinnett County reserves the right to request embroidery samples to use in determination of award.

Samples should be provided upon request within five (5) business days. The successful supplier will be

required to provide and apply the name strip to the garment as identified above. Upon request, a sample of

the material that the Nomex name strip will be made from shall be provided. It will be the responsibility of the

supplier to incur all costs associated with providing the samples.

C.

Department of Police Services patches/emblems, silk screens and embroidery to be sewn on as indicated in

the bid schedule and as follows: Shoulder Patches – 1” from top of each sleeve; Cpl./Sgt. Chevrons - 1”

below shoulder patches on each sleeve; Service Stripes – Left sleeve – 1” from the cuff; Front Patches – Left

chest; Velcro Name Tag – Right chest.

D.

Sheriff’s Office patches/emblems/silk screens and embroidery to be sewn on as indicated in the bid

schedule. NOTE: All Sheriff embroidery will read “Sheriff’s Office”.

E. The County understands there may be issues with quoting a price for Section E item 14. If the price varies per

manufacturer or line item, supplier should submit a detailed cost breakdown per line item. The ability to

provide added shirt tails may be taken into consideration in determining award.

F.

The awarded supplier(s) must match Pantones listed in graphics appendices.

The County strongly prefers that awarded supplier(s) use Maderia thread to ensure consistency with existing

contracts.

Thread Requirements (Commercially Available / Non-Proprietary)

The awarded supplier(s) shall use commercially available embroidery thread that is regularly manufactured

and distributed for general commercial sale within the United States.

• Thread shall be a standard industry product available from multiple commercial suppliers.

• Thread shall not be proprietary, private-label only, or restricted to a single manufacturer or distributor.

BL055-26

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• Thread shall be commonly used in commercial embroidery production and available for open market

purchase.

• Supplier(s) shall identify manufacturer and product line upon request.

The purpose of this requirement is to ensure continued open competition for future patch production and

design modifications, and to avoid supplier lock-in based on exclusive material use.

V. Alterations

Alterations will consist of hemming pants (waist & length) and altering uniforms shirts (sleeves, cuffs & tail length). If

sizing is not accurate after the original fitting, the supplier will be required to perform alterations. Adding and removing

veracious patches is also included in alterations.

VI. Samples

Samples should be provided upon request within five (5) business days. Each sample is to be labeled with supplier’s

name, item number as indicated on the Bid Schedule, and bid number (BL#). Failure to provide samples by the

required deadline may result in bid being deemed non-responsive. It will be the responsibility of the supplier to incur all

costs associated with providing the samples. After testing, samples may be returned to supplier at supplier’s request

and expense.

VII. Brand Names

Use of brand names, specific manufacturers, and style numbers are not intended to limit competition, but rather to

insure uniformity of styles, colors, and fabrics as established by the departments and assist suppliers in determining

the standard of quality Gwinnett County is seeking. Approved equivalent items may be accepted if they meet all

standards of quality and purpose for the intended use, as determined by Gwinnett County. Samples may be required to

assist in determining if item bid is an approved equivalent. Samples and specifications of the listed brand

name/product number will be utilized to determine equivalency.

VIII. Approved equivalent Products

Gwinnett County shall be the sole determinant of acceptability of all approved equivalents. When bidding an approved

equivalent product, supplier represents:

1. Approved equivalent product has been personally investigated and determined to be equal to or superior

in all respects to that specified.

2. Product identification, including the manufacturer’s name and address and any brochures or other printed

information, should be provided as part of the bid document.

3. It is the supplier’s responsibility to prove approved equivalent products equal or exceed the quality level

of the product(s) specified.

IX. Award

Some items may be awarded to the same supplier/manufacturer for consistency and uniformity. Where applicable,

unit prices for small – x-large will be used to determine low bidder.

Awarded vendor(s) will be able to access design files and spec sheet from Uniform Graphics Portal provided by

Gwinnett County Department of Communication.

X. Delivery Terms

Uniforms may be picked up or delivered (this will be specified at the time each order is placed). All delivered items

shall be delivered inside to the following departments, F.O.B. destination, prepaid and allowed. It will be the

responsibility of the supplier to incur all costs associated with the shipment of orders. Invoices shall state the bid

number, purchase order number, and the delivery address.

Department of Corrections

450 Hosea Road

Lawrenceville, GA 30043

Department of Fire and Emergency Services

450 Hosea Road

Lawrenceville, GA 30045

Department of Police Services

450 Hosea Road

Lawrenceville, GA 30043

Sheriff’s Department

2900 University Parkway

Lawrenceville, GA 30045

BL055-26

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

ITEM

#

APPROX.

QTY.

UNIT

DESCRIPTION

MANUF.

& NO.

DELIVERY

A.R.O.

UNIT

PRICE

SECTION A – CORRECTIONS

Waterproof breathable jacket, black, Horace Small New Generation

jacket, Item # 3352 or approved equivalent, to include patch sewn 1"

from top of each shoulder & badge patch sewn on front left chest.

$

S-XL

2XL

$

1.

20

EA 3XL

$

4XL

$

5XL

$

6XL

$

Male Long Sleeve Elbeco Tex-Trop with zipper or approved

equivalent, Gray, Patch sewn 1” from top of each shoulder and may

require Cpl. or Sgt. Chevrons to be sewn 1” below the shoulder

$

patches on each sleeve and service stripes on left sleeve, sewn 1”

2.

25

EA from cuff.

State oversizes:

$

State charge for oversizes:

$

Male Short Sleeve Elbeco Tex-Trop with zipper or approved

equivalent, Gray, Patch sewn 1” from top of each shoulder and may

require Cpl. or Sgt. Chevrons to be sewn 1” below the shoulder

$

patches on each sleeve.

3.

50

EA

State oversizes:

$

State charge for oversizes:

$

Page 5

TOTAL

PRICE

$

$

$

SUPPLIER NAME

Commodity Codes

• NAICS 448190Other Clothing Stores

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