Project Information

Bid Title

IFB-25-26-054 Kemper Road Improvements Edmonds St. to Arlington Rd

Issuing Agency

City of Danville

Location

Virginia

Published Date

Feb 20, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-054

Original Source

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Bid Documents

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Project Description

Bid Number:	25-26-054
Bid Title:	IFB-25-26-054 Kemper Road Improvements Edmonds St. to Arlington Rd
Category:	Construction Services Bids
Status:	Open

Description: Addendum No.2 Bid Open Date Extension Questions and Answers Addendum No.1 Dates Extension IFB-25-26-054-Pre-Bid Attendee-Agenda IFB-25-26-054-Kemper Rd Improvements- Edmonds St to Arlington Rd Pre-Bid-Thursday January 22,2026 at 10:00AM Last Day for Questions Friday January 30,2026 at 5:00PM Bid Opens Tuesday February 17,2026 at 2:00PM Publication Date/Time: 1/9/2026 12:00 AM Closing Date/Time: 3/5/2026 2:00 PM Pre-bid Meeting: 01/22/2026 @ 10:00AM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone: 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: IFB-25-26-054-Kemper Road Improvement-Edmonds St to Arlington Rd -Post IFB-25-26-054-Kemper Road Improvement-Edmonds St to Arlington Rd -Plans-Post 25-26-054-Pre-Bid Attendee -Agenda IFB25-26-054-Addendum1-01.30.2026 Addendum2-IFB-25-26-054-UPC121045.KemperRdPhase 2

Attachment Preview

IFB No.:

Title:

Identified By:

INVITATION FOR BID

IFB 25-26-054

Kemper Road Improvements – Edmonds St. to Arlington Rd.

State Project No.

TA23-108-495, C-501

VDOT UPC No.

121045

Federal Project No.

TAP-5108(210)

Pre-Bid Meeting:

(non-mandatory)

Bid Due Date:

Direct Questions to:

Pre-Bid Meeting will be held January 22, 2026, 2026 at 10:00 a.m. in

the 3rd floor conference room, Municipal Building, 427 Patton St.,

Danville, VA

Remote viewing of the Pre-Bid Meeting will also be available via Microsoft

Team at: HERE

Sealed Bids shall be accepted no later than:

February 17, 2026 at 2:00 p.m.

Submit electronically through eVA or on paper (mail or hand-deliver) to the

Purchasing Department, 427 Patton Street, Room 304, Danville, VA 24541

Carol Henley, Director of Purchasing: purchasing@danvilleva.gov

cc: Karen Black, PE: blackka@danvilleva.gov

Last Date for Questions: January 30, 2026 at 5:00 p.m.

TABLE OF CONTENTS

NOTICE TO BIDDERS ................................................................................................................................. 2

PREBID QUESTION FORM ......................................................................................................................... 3

INSTRUCTIONS TO BIDDERS.................................................................................................................... 4

BID FORM .................................................................................................................................................... 8

GENERAL CONDITIONS ........................................................................................................................... 17

SUPPLEMENTAL GENERAL CONDITIONS ............................................................................................. 44

GENERAL ADMINISTRATIVE REQUIREMENTS ..................................................................................... 50

VDOT SPECIAL PROVISIONS AND SUPPLEMENTAL SPECIFICATIONS ............................................ 52

CITY OF DANVILLE SPECIAL PROVISIONS ......................................................................................... 203

SELECTED PROJECT FORMS ............................................................................................................... 219

PLANS (UNDER SEPARATE ATTACHMENT)

1

IFB 25-26-054

Invitation for Bid No. 25-26-054

Kemper Road Improvements –Edmonds St. to Arlington Rd.

UPC 121045

NOTICE TO BIDDERS

Bids open February 17, 2026 at 2:00 p.m.

The City of Danville will receive sealed bids for construction of: KEMPER ROAD IMPROVEMENTS – EDMONDS

ST. TO ARLINGTON ROAD

Bidders must be prequalified with the Virginia Department of Transportation (VDOT). For information about

becoming VDOT Prequalified, please visit https://www.vdot.virginia.gov/doing-business/business-

opportunities/highway-contractors/.

Detailed work description: Regular excavation and grading. Construction of sidewalk along the south side of

Kemper Road between Edmonds Street and Arlington Road (approximately 1600 feet). Several concrete driveway

entrances shall be replaced. Continental crosswalks shall be installed at locations as shown on plans.

Contract time limits: See Supplemental General Conditions

The City of Danville in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all Bidders that it will affirmatively ensure that any

contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and

fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of

race, color, or national origin in consideration for an award.

In the solicitation or awarding of contracts, the City of Danville does not discriminate against Bidders or offerors

because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, status as a

service-disabled veteran, or any other basis prohibited by federal or state law relating to discrimination in

employment. The City of Danville does not discriminate against faith-based organizations.

This project is funded with local, state, and federal transportation funds.

The DBE participate requirement for this contract is 0.00% as per the U.S. Department of Transportation

(USDOT) Interim Final Rule (IFE) issued on October 3, 2025 that removes race- and sex-based presumptions of

social and economic disadvantage in the Disadvantaged Business Enterprise (DBE) program. As a result, all

currently certified DBEs must undergo reevaluation under new individualized eligibility standards. In response, the

Virginia Department of Transportation (VDOT), in coordination with the Virginia Department of Small Business and

Supplier Diversity (DSBSD), has temporarily suspended DBE participation goals on all federally funded contracts.

PREVAILING WAGES in compliance with the DAVIS-BACON ACT are REQUIRED on this Contract. Prevailing

wage rates applicable to this Contract are provided in the Specifications.

A non-mandatory pre-bid conference will be held in person at the date, time, and location indicated in the

Instructions to Bidders. Remote viewing may be made available online via ZOOM (see page 1 for meeting link).

The City will receive Bids until 2:00 p.m. local prevailing time on the date at the location indicated in the

Instructions to Bidders.

Bid bond equal to at least 5% of the bid amount is required with Bid. Performance and payment bonds each in the

amount of 100% of the Contract Price will be required upon Notice of Award.

Withdrawal of bids due to error shall be subject to and in accordance with Va. Code § 2.2-4330

Electronic copies of the Bidding Documents may be obtained on eVA (https://eva.virginia.gov/) or from the City’s

bid postings website. Physical copies of project plans may be provided Bidders if indicated in the Instructions to

Bidders.

All Bidders (including those submitting paper bids) must be registered on eVA (see Instructions to Bidders)

City of Danville

Director of Purchasing

2

IFB 25-26-054

Kemper Road Improvements –Edmonds St. to Arlington Rd.

UPC 121045

PREBID QUESTION FORM

DATE:______________________

PROJECT: KEMPER ROAD IMPROVEMENTS –EDMONDS ST. TO ARLINGTON RD.

IFB NO.:

25-26-054

DURING BIDDING, WRITTEN (NOT ORAL) COMMENTS CONCERNING CONFLICTS

(ERRORS, INCONSISTENCIES, OR OMISSIONS) IN THE BIDDING DOCUMENTS SHALL BE

SUBMITTED ON THIS FORM. CONFLICTS WILL BE RESOLVED ONLY BY WRITTEN

ADDENDA. THE CITY WILL NOT RECEIVE OR RESPOND TO QUESTIONS

OTHER THAN WRITTEN COMMENTS CONCERNING CONFLICTS.

THE FOLLOWING CONCERNS DRAWINGS, SHEET(S) _________________________________:

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

THE FOLLOWING CONCERNS SPECIFICATIONS/PROJECT MANUAL,

PAGE _____: PARAGRAPH _____,

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

SUBMITTED BY:

___________________________________________________________

Name

Phone

__________________________________________________________

Organization

SUBMIT FORM BY EMAIL TO: PURCHASING@DANVILLEVA.GOV

CC: BLACKKA@DANVILLEVA.GOV

EMAIL SUBJECT LINE:

IFB 25-26-054 (UPC 121045) PRE-BID QUESTION

3

IFB 25-26-054

ARTICLE 1 - GENERAL

Kemper Road Improvements –Edmonds St. to Arlington Rd.

UPC 121045

INSTRUCTIONS TO BIDDERS

1.1 DEFINITIONS

When used in these instructions to bidders, unless explicit definition is otherwise given, the definitions and

terminology of the General Conditions apply.

1.2 BID DATE

Sealed Bids shall be received no later than:

2:00 p.m. on February 17, 2026

Submit electronically through eVA (https://eva.virginia.gov/) or on paper (mail or hand-deliver) to the

following address:

1.3 PRE-BID CONFERENCE

ATTN: IFB 25-26-054

City of Danville

Purchasing Department-Room 304

427 Patton Street

Danville, VA 24541

A non-mandatory pre-bid conference (project showing) will be held at 10:00 a.m. on January 22, 2026 at:

3rd Floor Conference Room

Municipal Building (City Hall)

427 Patton Street

Danville, VA 24541

Representatives of the City and the Engineer will be present to discuss the Project. Bidders are

encouraged to attend and participate in the conference. The City will issue such Addenda as the Engineer

considers necessary to address questions that arise at the conference.

1.4 BIDDING DOCUMENTS

1.4.1 COPIES OF BIDDING DOCUMENTS

Electronic copies of the Bidding Documents are available electronically on eVA (https://eva.virginia.gov/) or

the City’s bid postings website. Hardcopies of plans are available as follows:

a. One set of project plans will be available for inspection at the Purchasing Office.

b. The Engineer may, upon written request, provide one (1) full-size set of project plans (24” x 36”) and up

to two (2) sets of reduced-size plans (11” x 17”) free of charge to prospective Bidders.

1.4.2 INTERPRETATIONS OF BIDDING DOCUMENTS

a. The Bidder shall: (1) carefully study and compare the Bidding Documents with each other, (2) examine

the site and local conditions and compare with the Bidding Documents, and (3) report, at once, to the Purchasing

Director errors, inconsistencies, or ambiguities discovered.

b. Bidders requiring clarification or interpretation of the Bidding Documents or requesting substitutions shall

submit a written request on the Pre-Bid Question Form no later than the last date for questions indicated on the first

page of the Invitation for Bids.

c. Interpretations, corrections, substitution approvals, and changes of the Bidding Documents will be made

by Addendum. Interpretations, corrections, substitution approvals, and changes of the Bidding Documents made in

any other manner will not be binding.

4

IFB 25-26-054

Kemper Road Improvements –Edmonds St. to Arlington Rd.

UPC 121045

d. When conflicts arise between local, state, and federal codes or federal-aid provisions, the federal-aid or

most conservative approach shall be taken.

1.4.3 SUBSTITUTIONS

a. The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or

described in the Bidding Documents, and those “or-equal” or substitute or materials and equipment subsequently

approved by Engineer prior to the submittal of Bids and identified by Addendum.

b. The substitution review and approval process will be handled in accordance with the provisions of the

General Conditions.

1.4.4 ADDENDA

a. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that

purpose.

b. Addenda will be issued no later than ten (10) days prior to the bid date except an Addendum withdrawing

the Invitation for Bids or one which includes postponement of the bid date.

c. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and

shall acknowledge their receipt on the Bid Form.

d. The Bidder shall sign and submit copies of each Addendum with its Bid.

e. When Addenda are issued, Bidders that have submitted an electronic response through eVA must

resubmit their response to the latest version of the solicitation.

1.5 BIDDING PROCEDURES

1.5.1 PREPARATION OF BIDS

a. Bids shall be submitted on the forms included in the Bidding Documents.

b. All blanks on the Bid Form and required submittals shall be legibly executed in a non-erasable medium.

c. Interlineations, alterations, and erasures must be initialed by the signer of the Bid Form.

d. Unsigned or qualified bids shall not be accepted.

1.5.2 BID SECURITY

a. Each Bid shall be accompanied by a bid security in the form and amount specified in the General

Conditions. The Bidder pledges to enter into a Contract with the City on the terms stated in the Bid and will furnish

bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the

Bidder refuse to enter into such Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited

to the City as described in the General Conditions not as a penalty, but as liquidated damages.

b. The City will have the right to retain the bid security of Bidders to whom an award is being considered

until either (1) the Contract has been executed and bonds have been furnished, or (2) the specified time has elapsed

so that Bids may be withdrawn, or (3) all Bids have been rejected.

1.5.3 SUBMISSION OF BIDS

a. Bids shall be submitted either: (1) on paper (mailed or hand-delivered) to the address designated for

receipt of Bids, or (2) electronically through eVA at https://eva.virginia.gov/. Each Bidder shall choose only one method

of submission. A Bid will not be accepted if submitted both electronically and on paper.

b. The latest dated and time stamped bid will be the only bid accepted and evaluated.

c. All Bidders (including those submitting paper Bids) shall be registered on eVA at

5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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