Project Information

Bid Title

Property and Liability Insurance Broker

Issuing Agency

Troup County

Location

Georgia

Published Date

Mar 24, 2025

Closing Date

Mar 27, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DATE: March 7, 2025

INVITATION TO BID TROUP COUNTY, GA Property and Liability Insurance Broker

The Troup County Board of Commissioners (“County”) is interested in seeking competitive proposals (“Proposal”) from interested qualified professionals to serve as
the County’s Property and Liability Insurance Broker (“Proposer”). Interested parties are invited to submit a Proposal based on the attached specifications.

All questions shall be submitted in writing to Ramona Gillham, Purchasing Director by email to rgillham@troupcountyga.gov no later 4:00 PM EST on 20th
day of March, 2025. Phone calls will not be accepted. Questions and answers will be issued in the form of an addendum to all interested parties
and will be available on our website at www.troupcountyga.gov Information from any other source could result in disqualification.

All proposals shall be submitted sealed, plainly marked showing the name of the Insurance Broker Service with the words “Property and Liability Insurance Coverage” clearly
written on the outside no later than 10:00 AM EST on the 27th of March, 2025 to:

Troup County Board of Commissioners

100 Ridley Ave., Suite 3100

ATTENTION: Purchasing Department

Suite 3100

LaGrange, GA 30240

Any proposals after that time will not be accepted. The envelope must contain the original and one (1) copy and a digital copy of the proposal being submitted.

The County reserves the right to waive any technicality, informality, or non-material deviations from the stated requirements when such action is determined
to be in the best interest of the County, and to evaluate all proposals, to accept portions of any proposal and to accept any proposal that in its opinion
may be in the best interest of the COUNTY.

The County reserves the right to accept or reject any and all proposals, in whole or part, to waive minor deviations from the requirements if deemed in the
best interest of the County, and to negotiate with any or all responsive and responsible proposers. However, failure to meet a material requirement, as
determined solely by the County, will result in disqualification.

A schedule of current insurance policies showing the type of coverage, renewals dates, annual premiums and required coverage limits and deductibles.
What is the current brokerage fee arrangement- including terms and compensation?

The schedule is provided: Addendum 1

I wanted to verify/get further clarification regarding question 7 under the Agent/Broker Qualification – it states that Troup County BOC must be shown as additional insured on the General Liability and Cyber Liability.

I wanted to make sure that this was for the Cyber and not Professional E&O.

The county would want to be named as an additional insured on the brokers professional E&O coverage and its cyber coverage

I understand that the RFP for the Liability and Property Insurance is due on Mar 27, 2025. Is this a 4-year renewable contract, or is it renewed annually?

Additionally, will there be any additional information on the risk provided? We couldn’t find any other documentation attached.

It is a yearly contract that automatically renews at the pleasure of the Troup County Board of Commissioners.

Can you clarify if this RFP is for an insurance quote or just a broker qualification? If this is for a qualified broker, will a separate RFP be issued for a formal insurance coverage quote?

This RFP is just for broker qualification and then to ask that ACCG submit a bid to review that can be compared to what the broker provides Troup County.

INVITATION TO BID

Addendum 1

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages

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