Project Information

Bid Title

RFP Snack Bar/Café for the City Airport

Issuing Agency

City of Casa Grande

Location

Arizona

Published Date

Mar 25, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

1058-26-CG

Original Source

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Bid Documents

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Project Description

Bid Number:	1058-26-CG
Bid Title:	RFP Snack Bar/Café for the City Airport
Category:	BID/RFP/RFQ/SOQ
Status:	Open

Description: CITY OF CASA GRANDE, ARIZONA NOTICE OF REQUEST FOR PROPOSALS SNACK BAR/CAFÉ FOR THE CITY AIRPORT The City of Casa Grande is seeking proposals from responsible vendors to provide Snack Bar/Café for the City Airport according to the terms, conditions, and specification of this solicitation. Each response shall be in accordance with the specifications and instructions on file with the City Clerk at City Hall, 510 East Florence Boulevard, Casa Grande, Arizona, 85122, where copies can be obtained by calling the City Clerk’s Office (520) 421-8600, or a complete packet is available on the City’s website below. All responses must be submitted by 2:00 pm City time on Tuesday, April 21, 2026, to the City Clerk at the address specified below. Responses must be addressed to: Office of the City Clerk City of Casa Grande 510 E. Florence Boulevard Casa Grande, Arizona 85122 The envelope must be boldly marked: SNACK BAR/CAFÉ for the CITY AIRPORT RFP 1058-26-CG BID OPENING: APRIL 21, 2026, at 2:00 pm The City of Casa Grande reserves the right to waive any informalities or irregularities in this Request of Qualifications, or to reject any or all responses; to be the sole judge of the suitability of the materials offered, and to award a contract for the furnishing of services it deems to be in the best interest of the City. Larry Rains /s/Larry Rains City Manager Publication Date/Time: 3/24/2026 12:00 AM Closing Date/Time: 4/21/2026 2:00 PM Related Documents: RFP 1058-26-CG Snack Bar Cafe for the City Airport - Final RFP 1058-26-CG Snack Bar Cafe for the City Airport - Notice

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CITY OF CASA GRANDE, ARIZONA

NOTICE OF REQUEST FOR PROPOSALS

SNACK BAR/CAFÉ FOR THE CITY AIRPORT

The Casa Grande Airport is seeking a vendor to operate a snack bar/café located in the

Airport Terminal.

Each response shall be in accordance with the RFP instructions and scope of work

package on file with the City Clerk at City Hall, 510 East Florence Boulevard, Casa Grande,

Arizona, 85122, where copies can be obtained by calling the City Clerk’s Office

(520) 421-8600, or a complete packet is available on the City’s website:

www.casagrandeaz.gov. All responses must be submitted by 2:00 p.m. City time on

Tuesday, April 21, 2026 to the City Clerk at the address specified below.

No pre-submittal meeting will be held for this RFP

Responses must be addressed to:

Office of the City Clerk

City of Casa Grande

510 East Florence Boulevard,

Casa Grande, Arizona 85122

The envelope must be boldly marked:

BID: Snack Bar/Café for the City Airport

SOLICITATION NUMBER: RFP 1058-26-CG

BID OPENING: April 21, 2026, at 2:00 p.m.

The City of Casa Grande reserves the right to waive any informalities or irregularities in

this Request for Statement of Qualifications, or to reject any or all responses; to be the

sole judge of the suitability of the materials offered, and to award a contract for the

furnishing of the services it deems to be in the best interest of the City.

/s/ Larry D. Rains

City Manager

1

SECTION

TABLE OF CONTENTS

PAGE

CITY OF CASA GRANDE, ARIZONA NOTICE OF REQUEST FOR PROPOSALS

SNACK BAR/CAFÉ FOR THE CITY AIRPORT ................................................................ 1

NOTICE OF RFP:.............................................................................................................. 2

SECTION 1: PROJECT DESCRPTION............................................................................. 3

1.1 Background .................................................................................................. 3

1.2 Statement of Intent ....................................................................................... 3

SECTION 2: SCOPE OF WORK: ...................................................................................... 3

2.1 Menu ............................................................................................................ 3

2.2 Hours of Operation ....................................................................................... 3

2.3 Responsibilities............................................................................................. 4

2.4 Clean-up....................................................................................................... 5

2.5 Maintenance ................................................................................................. 5

2.6 Marketing and Promotion ............................................................................. 5

2.7 Permitting and Inspection ............................................................................. 5

2.8 Staffing ......................................................................................................... 5

SECTION 3: SUBMISSION INSTRUCTIONS.................................................................... 6

SECTION 4: EVALUATION PROCESS............................................................................. 7

SECTION 5: PROPOSED SCHEDULE OF EVENTS ........................................................ 7

Event Item Date and Time ...................................................................................... 8

SECTION 6: GENERAL TERMS, CONDITIONS, AND INSTRUCTIONS.......................... 8

6.1 Inquiries........................................................................................................ 8

6.2 Cost of Submittal Preparation....................................................................... 8

6.3 Certifications, Disclosure, and Disqualification ............................................. 8

6.4 Award of Contract......................................................................................... 9

6.5 Protests ........................................................................................................ 9

6.6 Persons with Disabilities ............................................................................. 10

APPENDIX A: Café and Patio Layouts………………………………………………………11

APPENDIX B: Café Information………………………………………………………………13

APPENDIX C: Sample Contract………………………………………………………………14

2

SECTION 1 - PROJECT DESCRPTION

1.1 Background

The Casa Grande Municipal Airport operates as a division of the Public Works

Department of the City of Casa Grande.

The Airport Terminal, which is located at 3225 N. Lear Ave., has recently completed

improvements to the Airport Café. The improvements include upgrading equipment in

the existing food prep space to allow for additional food preparation abilities and

provide for a more efficient use of the space for a food vending operation.

1.2 Statement of Intent

The Casa Grande Airport is seeking a vendor to operate a snack bar/café located in

the Airport Terminal. The snack bar/café is available for lease immediately and an

opening date will be determined during contract negotiations. The Casa Grande

Airport desires to work with a Vendor/Operator that will support and enhance the

airport’s mission: To promote and support aviation activities.

The Airport Terminal is approximately 4,500 s/f and includes a 600 s/f snack bar/café

area, men’s and women’s restrooms, the Airport Manager’s office, a lobby, a Pilot’s

lounge, a Flight Planning room and a 1,900 +/- s/f outdoor patio that has four

concrete bench tables. In addition, the terminal also has complimentary Wi-Fi access

and one snack and one soda vending machine. The airport operates with two staff

members from Monday – Friday, and one staff member on Saturday and Sunday.

The daily visitor count of 20-30 depending on the time of year.

SECTION 2 - SCOPE OF WORK

2.1 Menu

The Airport desires a menu that focuses on foods that need to be fully cooked or

grilled using a flattop grill and fryer, in addition to heating, cooling, or finishing on food

site. Beverages should be inclusive of a menu, i.e., coffee, tea, juice, and soft drinks.

The snack bar/café space is approximately 600 square feet with additional seating

available on the1,600 square foot outdoor patio. Dimensions of the café and patio

area are included in Appendix A.

2.2 Hours of Operation

At a minimum, the snack bar/café is expected to operate during breakfast and lunch

hours. Actual operating hours are negotiable and will be finalized prior to opening day.

The café may be permitted to operate outside of published Airport Terminal hours with an

agreement between the Airport and the vendor.

3

The Airport Terminal hours are:

Year Round

Monday – Sunday 6:00 a.m. – 4:00 p.m.

2.3 Responsibilities

The Casa Grande Airport will provide the following:

• Electric and water utility services

• Restrooms

• Wi-Fi Internet access

• Electrical outlets

• General lighting

• Cold and hot water

• Commercial three compartment sink

• Commercial hand sink

• Commercial exhaust hood

• Commercial griddle

• Commercial fryer

• In-line wastewater grease trap

• Commercial refrigerated chef base

• Commercial freezer

• Commercial refrigerator

• Commercial refrigerated sandwich prep table

• Tables and chairs for the patrons

• Patio furniture

The Vendor will provide the following:

• Sanitation and wastewater utility services

• Food and beverage items for sale

• Coffee/Espresso machines

• Food and beverage preparatory devices

• Food and beverage containers

• Food warmers

• Grease disposal services including grease trap disposal and cleaning

• Cash register

• Quarterly revenue reports

• Staffing

The Vendor will pay a set lease rate to be determined in contract negotiations.

4

2.4 Clean-up

The Café program and cleanliness of the Café is very important to the Airport and the

City of Casa Grande. For this reason, the Vendor will be responsible for ensuring that

the indoor dining areas are always clean. The Vendor is expected to clean up all

trash and spills during the Café hours of operation and to sweep and mop the Café

dining, seating areas and workspace. Trash must be taken out at the end of the day,

and as needed during the hours of operation.

The Vendor is expected to comply with Food Service Administration (FSA) regulations

regarding cleanliness and upkeep of the workspace. The Café is expected to be

completely cleaned and sanitized prior to closing every day.

2.5 Maintenance

The Airport will be responsible for any ordinary maintenance, repair, and/or

replacement of the equipment which was originally purchased and installed by the

Airport. Any damage determined to be caused by the Vendor will be the responsibility

of such party.

The Vendor will also be responsible for any maintenance, repair, and/or replacement of

any equipment and/or machinery that was originally purchased and supplied by the

Vendor.

2.6 Marketing and Promotion

The Vendor is required to develop a marketing and promotion plan for the Café and

any special events that the Vendor will be hosting in conjunction with the Airport.

Selected Vendor is required to obtain approval from the Casa Grande Airport of all

marketing and promotional displays and is expected to collaborate with the Airport’s

events.

2.7 Permitting and Inspection

The Vendor will maintain all required licenses and permits to conduct business in the

Café. Arizona Food Code requires that anyone wishing to operate a food

establishment in the State of Arizona must first obtain a permit to do so. An official

from Pinal County Consumer Food Protection and Safety Program will review the

Vendor’s food facility plans and menu and inspect the Café for compliance with food

safety standards and practices contained in the Food Code. Routine inspections of

the Café will be conducted throughout the year to evaluate the facility’s success in

assuring that all food operations are being conducted in a safe and sanitary manner,

and in compliance with the Food Code.

2.8 Staffing

The Vendor must have a sufficient number of staff members on site to accommodate

the consumer load. The Vendor is responsible for hiring / firing, supervision and

performance maintenance of all employees working in the Café.

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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