Project Information

Bid Title

Mill and Overlay ? Lower Silver Lake Road, Gage to Vail 841099.16

Issuing Agency

City of Topeka

Location

Kansas

Published Date

Apr 21, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid 53 Mill and Overlay Lower Silver Lake Road from Gage to Vail 841099.16 9 documents

• General Terms and Conditions
  
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• Bid 53 Project Manual
  
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• Bid 53 Project Limits Diagram
  
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• Bid 53 Doc 020
  
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• Bid 53 Doc 330
  
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• Bid 53 Excel Bid Form
  
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• Bid 53 Question Submittal Form
  
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• Bid 53 Plan Holder List Form
  
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• Bid 53 Plan Holder List as of April 21, 2026
  
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Attachment Preview

CITY OF TOPEKA

PROJECT MANAUL

ENGINEERING DIVISION

PROJECT NO: 841099.16

Mill and Overlay – Lower Silver Lake Road, Gage to Vail

PROJECT MANUAL

Table of Contents

DOCUMENT

Invitation to Bid

Instruction to Bidders

Modifications to Instructions to Bidders

Agreement

General Conditions

Supplementary Conditions

Notification of Available Subcontract Work

Work Force profile by Craft & Payroll

(Inserted if the state or federal funding source or state

or federal law require that Davis Bacon or

Prevailing Wages be paid on the project.)

Wage Rates

(Inserted if the state or federal funding source or state

or federal law require that Davis Bacon or

Prevailing Wages be paid on the project.)

Bid Form

Construction Performance Bond

Construction Payment Bond

NUMBER

020

100

101

530A or 530

700

820

840

830

850

330

610

620

September 2021

DOCUMENT 020

INVITATION TO BID

1. CITY OF TOPEKA PROJECT: Mill and Overlay – Lower Silver Lake Road, Gage to Vail

841099.16

2. BIDS RECEIVED UNTIL: 2:00 P.M., Local Time, _______M__a_y_1_3_,_2_0_2_6________________,

electronically using the Topeka Vendor Access website:

https://cityoftopekaks.tylerportico.com/va/vendor-access/bids or by delivering physical hard copies

prior to Closing at the office of the Contracts & Procurement Division, City Hall, 215 SE 7th Street,

Room B60, Topeka, Kansas 66603.

3. BID CLOSING: Will be public following the receipt of bids at the office of the Contracts &

Procurement Division, City Hall, 215 SE 7th Street, Room B60, Topeka, Kansas 66603.

4. DESCRIPTION OF MAJOR UNITS OF WORK:

2” HMA KDOT Commercial Grade Asphalt

21273 SY

5. DESIGN ENGINEER: Christopher Bruntz PE, City of Topeka, 620 SE Madison St, Topeka, KS

66607

6. BID DOCUMENTS: Electronic copies (PDF’s) of the bid documents (plans and specifications) and

any addenda are available using the Topeka Vendor Access website. Register online at

https://cityoftopekaks.tylerportico.com/va/vendor-access/registration .

7. BID SECURITY REQUIREMENTS: All bids must be accompanied by a cashier's check or a bid

bond for not less than five percent (5%) of the amount bid (including alternates), made payable to the

City of Topeka, Kansas. The original bid security shall be provided to the office of Contracts and

Procurement before the 2:00 closing date.

8. PRE-BID CONFERENCE: A pre-bid conference will be held at N/A. Representatives of the

Design Engineer and Owner will be present to answer questions. Attendance is N/A (mandatory

or optional). If indicated as optional, attendance is highly encouraged for bidders to attend in order

to understand the expectations and details involved in the project and contract.

9. SUBMITTALS: Bid submittal requirements are explained in Document 100: Instructions to

Bidders.

10. BID QUESTIONS: All questions must be submitted using the Bid Question Submittal Form

(Excel) included in the Bid Attachments. Bidders shall download the form, enter their questions

directly into the Q# fields (handwritten submissions will not be accepted), and email the completed

Excel file to procurement@topeka.org no later than ten (10) days prior to the bid closing date and

time, unless otherwise stated in the bid documents.

The email subject line shall read: Bid Number #### – Questions.

If more than forty (40) questions are required, bidders may insert additional rows as needed. The

form must be submitted as an MS Excel (.xls or .xlsx) file.

Responses to questions will be issued by addendum and posted in the Bid Attachments as a PDF

titled:

Document 020

01/29/2025

Bid Number #### – Answers to Bid Question Submittal Form.

11. Plan Holder List: Contractors seeking to be included on the Plan Holders List must complete the

Plan Holders Information Form (Excel Worksheet) included in the Bid Attachments. Contractors

shall download the form, enter their business name, contact name, phone number, and email

address, and email the completed Excel file to procurement@topeka.org no later than ten (10) days

prior to the bid closing date, unless otherwise stated in the bid documents.

The email subject line shall read: Bid Number #### – Plan Holders Request.

A complete Plan Holders List will be published in the Bid Attachments as a PDF titled:

Bid Number #### – Plan Holders List.

Document 020

01/29/2025

DOCUMENT 100

INSTRUCTIONS TO BIDDERS

1. Defined Terms.

Terms used in these Instructions to Bidders shall have the meanings assigned to them in the General

Conditions. The term "Successful Bidder" means the lowest, qualified, responsible Bidder to whom

Owner (on the basis of Owner's evaluation as hereinafter provided) makes an award.

2. Copies of Bidding Documents.

2.1. Complete sets of the Bidding Documents in the number and for the purchase sum, if

any, stated in the Invitation may be obtained from the office designated in the Invitation to Bid.

2.2. Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner

nor Design Engineer assumes any responsibility for errors or misinterpretations resulting from

the use of incomplete sets of Bidding Documents.

2.3. Owner and Design Engineer in making copies of Bidding Documents available on the

above terms do so only for the purpose of obtaining Bids on the Work and do not confer a

license or grant for any other use.

3. Qualifications of Bidders.

To demonstrate qualifications to perform the Work, the apparent low Bidder must be prepared to

submit within five days of Owner's request written evidence of the types set forth in the General or

Supplementary Conditions, such as financial data, previous experience and evidence of authority to

conduct business in the jurisdiction where the Project is located. Any information furnished pursuant

to this section shall be deemed confidential and will not be disclosed by the Owner. Each Bid must

contain evidence of Bidder's qualification to do business in the State of Kansas or covenant to obtain

such qualification prior to award of the contract.

4. Examination of Contract Documents and Site.

4.1. Before submitting a Bid, each Bidder must (a) examine the Contract Documents

thoroughly, (b) visit the site to familiarize himself with local conditions that may in any

manner affect cost, progress or performance of the Work, (c) familiarize himself with federal,

state and local laws, ordinances, rules and regulations that may in any manner affect cost,

progress or performance of the Work; and (d) study and carefully correlate Bidder's

observations with the Contract Documents.

4.2. Reference is made to the Supplementary Conditions for the identification of those

reports of investigations and tests of subsurface and latent physical conditions at the site or

otherwise affecting cost, progress or performance of the Work which have been relied upon by

Engineer in preparing the Drawings and Specifications. Owner will make copies of such

reports available to any Bidder requesting them. These reports are not guaranteed as to

accuracy or completeness, nor are they part of the Contract Documents. Before submitting his

Bid each Bidder will, at his own expense, make such additional investigations and tests as the

Bidder may deem necessary to determine his Bid for performance of the Work in accordance

with the time, price and other terms and conditions of the Contract Documents.

12/4/2019

100 - 1

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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