Project Information

Bid Title

IFB - GROUNDS AND HIGHWAY SUPPLY BID

Issuing Agency

Town of Longmeadow

Location

Massachusetts

Published Date

Jan 29, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

2601291

Original Source

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Bid Documents

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Project Description

Bid Number:	2601291
Bid Title:	IFB - GROUNDS AND HIGHWAY SUPPLY BID
Category:	CONSTRUCTION
Status:	Open

Description: INVITATION FOR BID (IFB): GROUNDS AND HIGHWAY SUPPLY BID The Town of Longmeadow, MA, is accepting sealed bids for Grounds and Highway Supply which Includes multiple bid award categories. Bid Category awards for cold patch, hot patch, stone, rock, gravel, soil, sand, asphalt products, delivered mulch etc. There will be multiple contract awards for various types of products.   Bid documents are available from the Town of Longmeadow, Purchasing Department, Attn: Chad  Thompson,  231 Maple Rd, Longmeadow, MA 01106 (Phone 413-565-4185, For security reasons, you must enable JavaScript to view this E-mail address. ). Bidders should register with the purchasing department to receive updates and addenda. Failure to acknowledge the receipt of addenda may result in a bid rejection. Sealed bids should be delivered to the Longmeadow Purchasing Department and will be accepted until the bid deadline of 11:00am on Friday, February 13, 2026.  The outside of the sealed envelope should be labeled with the bid title name: ‘IFB: GROUNDS AND HIGHWAY SUPPLY BID’ and complete contact information of the bidder.   Late bids will be rejected.  A public bid opening will be facilitated immediately following the bid. All bids for construction materials will be procured under the provisions of M.G.L. c.30B, sec 5. No bid deposit is required with a bid submission.   A 50% payment bond will be required of the successful contractor for any actual contract amount purchased more than $25,000. Each contract by Bid Category will be for a term of one year.   The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves the right to reject any and all bids, waive minor informalities and to award each contract by Bid Category in the best interest of the Town. The Bid Category List for contract awards includes the following: Bid Category A: Asphalt Products, Hot & Cold Patch Products Bid Category B: Stone, Rock, Grave, Soil & Sand (Picked -Up and Delivered) includes the following award categories: -Sub-Category B1 for washed crushed stone, crushed gravel & minus traprock -Sub-Category B2 for Crushed Gravel, and Sand Fill -Sub-Category B3 for Top Soil -Sub-Category C1  for Pine Bark Mulch with Installation Publication Date/Time: 1/29/2026 11:00 AM Closing Date/Time: 2/13/2026 11:00 AM Related Documents: IFB-GROUNDS AND HIGHWAY SUPPLY BID, CAL26

Attachment Preview

INVITATION FOR BID (IFB)

GROUNDS AND HIGHWAY SUPPLY BID

TOWN OF LONGMEADOW

MASSACHUSETTS

January 28, 2026

1

LEGAL NOTICE:

INVITATION FOR BID (IFB):

GROUNDS AND HIGHWAY SUPPLY BID

The Town of Longmeadow, MA, is accepting s eal ed bids for Grounds and Highway Supply which

Includes multiple bid award categories. Bid Category awards for cold patch, hot patch, stone, rock,

gravel, soil, sand, a s p h a l t products, delivered mulch etc. There will be multiple contract awards

for various types of products. Bid documents are available from the T o w n o f L o n g m e a d o w ,

Purchasing Department, Attn: Chad Thompson, 231 Maple Rd, Longmeadow, MA 01106 (Phone

413-565-4185, cthompson@longmeadowma.gov ). Bidders should register with the purchasing

department to receive updates and addenda. Failure to acknowledge the receipt of addenda may

result in a bid rejection.

Sealed bids should be delivered to the Longmeadow Purchasing Department and will be accepted

until the bid deadline of 11:00am on Friday, February 13, 2026. The outside of the sealed

envelope should be labeled with the bid title name: ‘IFB: GROUNDS AND HIGHWAY SUPPLY

BID’ and complete contact information of the bidder. Late bids will be rejected. A public bid

opening will be facilitated immediately following the bid.

All bids for construction materials will be procured under the provisions of M.G.L. c.30B, sec 5. No

bid deposit is required with a bid submission. A 50% payment bond will be required of the successful

contractor for any actual contract amount purchased more than $25,000. Each contract by Bid

Category will be for a term of one year. The Town of Longmeadow acting through the Town

Manager, the Awarding Authority reserves the right to reject any and all bids, waive minor

informalities and to award each contract by Bid Category in the best interest of the Town.

The Bid Category List for contract awards includes the following:

Bid Category A: Asphalt Products, Hot & Cold Patch Products

Bid Category B: Stone, Rock, Grave, Soil & Sand (Picked-Up and Delivered) includes

the following award categories:

-Sub-Category B1 for washed crushed stone, crushed gravel & minus traprock

-Sub-Category B2 for Crushed Gravel, and Sand Fill

-Sub-Category B3 for Top Soil

-Sub-Category C1 for Pine Bark Mulch with Installation

2

INSTRUCTIONS TO BIDDERS:

ARTICLE 1- Objective:

1.1 The Town of Longmeadow, MA, is accepting bids for Grounds and highway supply bid for

the Longmeadow Department of Public Works. Through this Invitation for Bid, bidders will

supply a fixed price for the supply of products that will be either picked up or delivered to the

Longmeadow Department of Public Works (DPW), or to a location within the Town of

Longmeadow as instructed by the DPW. Some supplies require services.

1.2 The contract will be awarded to one vendor with fixed pricing that will be in effect for a term

from March 24, 2026 through March 23, 2027.

ARTICLE 2- Bid Documents

2.1 Each Bidder by making a bid represents that they have read and understand the bidding

documents, contract forms and general conditions of the contract and the bid specifications .

2.2 Addenda will only be emailed to every individual on record as having taken a set of bid

documents. Addenda will be available from the Town of Longmeadow Purchasing Department

and can also be accessed through the Purchasing Department of the Town website

www.longmeadowma.gov select links for ‘Bids & RFPs’, then ‘Bid & RFP Finder’.

2.3 Those that are NOT on the active bid list specific for this bid and will not receive update and

addenda notifications include the following:

Those that are on a Town of Longmeadow general category bid list,

Those that receive a solicitation or email from the Longmeadow Purchasing Department

labeled as a ‘Notification’ of a specific bid opportunity and then do not reply requesting to

be added to a specified active bid list for an active bid.

Those who access bid documents through other sources, such as a bid listing service, etc.

Those that do not register to be added to the active bid list will be responsible for monitoring the

town website bid listing service for updates and addenda. These individuals should check at least

one day prior to the bid deadline. Failure to acknowledge the receipt of addenda may result in a bid

rejection.

2.4 Those that are on the active bid, bid list for this bid solicitation includes only those that notify

the Longmeadow Purchasing Department that they would like to be added to the bid list for this

active bid. The bidder should identify the title name of the active bid list that they would like to be

added to and should also supply their complete contract information. A bidder on an active bid list

will receive confirmation from the Purchasing Department that they have been added to the bid

list.

ARTICLE 3- Questions & Request for Interpretation:

3.1 All questions should be submitted in writing to Chad Thompson, Director of Procurement in the

Purchasing Department by email: cthompson@longmeadowma.gov . All clarification or

responses to questions that result in a change to the specifications will be issued through

written addendum. Verbal interpretations will not be considered as binding.

3.2 All questions, if any must be received by the Director of Procurement no later than 168

hours (7 days) prior to the bid deadline. Questions received after the deadline for questions will

not be answered. Bidders should not contact other Town employees with questions regarding

this bid.

3

ARTICLE 4- Submission of Bids:

4.1 Sealed bids should be delivered to the Town of Longmeadow Purchasing Department no

later than the bid deadline date and time identified in the Legal Notice.

4.2 Bids should be delivered in a sealed envelope labeled ‘IFB: GROUNDS AND

HIGHWAY SUPPLY BID’ on the exterior of the envelope along with the complete contact

information of the bidder (Organization name, contact name, complete address, and phone

number).

4.3 Late bids will be rejected. Timely delivery of bids to the Longmeadow Purchasing

Department shall be the responsibility of the Bidder. In the event that the Town of Longmeadow

is closed on the date or at the time that bids are due, the date and time of receipt of bids shall be

extended to the next regular business day that the Purchasing Department of the Town of

Longmeadow is open (Monday through Friday, excluding holidays), with the bid deadline time

being the same time as specified in the legal notice.

4.4 Bids should be submitted utilizing the Bid Submission Forms supplied with the bid document

or revised Bid Submission Forms if they are issued through addenda. The Non-Collusion form

supplied with the Bid Submission Forms must be completed, a Non-Collusion form not completed

as required by law will result in a bid rejection.

4.5 Where indicated or as requested on the Bid Submission Form, the unit price bid pricing should

be supplied in both numbers and written words. Where there is a discrepancy between the numeric

and written words of a bidder, the written words shall be utilized in correcting the unit pricing and

further calculation of totals. Where there is a discrepancy between the unit price and the Total

Price or the Bid Total the Unit Price per Item Number on the Bid Submission Form shall be

utilized in correcting discrepancies and recalculating totals.

4.6 Withdrawal of Bid: Any bid may be withdrawn prior to the time designated for receipt of

bids. Provide written notification to the Longmeadow Purchasing Department. No bid may be

withdrawn within sixty (60) days, Saturdays, Sundays and legal holidays excluded, after the opening

of the bids.

ARTICLE 5- CONTRACT AWARD

5.1 The Town is soliciting pricing for the items set forth in the Bid Submission Forms. This

bid will result in multiple contract awards. Specifically, there will be one contract award for

each ‘Bid Category’ as identified on the Bid Submission Form for each bid Category. Some

Bid Categories have been divided into multiple ‘Sub-Category’ bid categories. When there is

a Sub-Category there will be a single award for identified Sub-Categories. Further the Bid

Submission Form will list the scope of work and specifications of the supply as required by

bid award category and will further clarify additional Rule of Award detail with Minimum

Requirements within each Bid Category.

4

The ‘Bid Category’ divisions of award will include one contract award for each of the

following bid categories:

Bid Category A: Asphalt Products, Hot & Cold Patch Products

Bid Category B: Stone, Rock, Grave, Soil & Sand (Picked-Up and Delivered) includes

the following award categories:

-Sub-Category B1 for washed crushed stone, crushed gravel & minus traprock

-Sub-Category B2 for Crushed Gravel, and Sand Fill

-Sub-Category B3 for Top Soil

-Sub-Category C1 for Pine Bark Mulch with Installation

Bidders that participate in the Grounds and Highway Supply Bid are not required to submit bid

pricing for all Bid Category listed in this bid. The Bidder may select the Bid Category(s) of

interest and only submit a bid for the Bid Category(s) for which a bidder is interested in

participating. Bidders should complete general information sections of the Bid Submission

Form that are provided at the beginning and end of the Bid Submission Form.

Minimum Requirement: Bidders should be aware that for a Bid Category(s) for which a

bidder submits a bid, that it is mandatory that a bidder supply Unit Price for all Item Number

products listed within a bid category! Bidders should be aware that if unit pricing is not

supplied for each Item Number within a Bid Category, their bid will be rejected as a non-

responsive bid. Also bids received with conditional pricing will be rejected. Other Minimum

Requirements apply as outlined within the Bid Submission Form.

For each contract award by Bid Category, it will be awarded to the “lowest responsive and

responsible bidder” based on the Bid Total price of each Bid Category. The term “lowest

responsive and responsible bidder” shall mean the Bidder (1) whose bid is the lowest of those

bidders possessing the skill, ability and integrity necessary for the faithful performance/supply

required; (2) who has met all of the Minimum Requirements of the Invitation for Bid; (3) who

shall certify that they are able to furnish labor that can work in harmony with all other

elements of labor employed or to be employed in the work.

5.2 All quantities shown for the estimated quantities on the Bid Submission Forms are

estimates only. The Town will direct the Contractor to provide only those supplies which are

actually required. The Contractor will be compensated only for the supplies accepted.

Whether the supplies are more or less than the estimate,the unit pricing provided on the bid

shall apply.

5.3 A Town sample standard contract is provided on the following page which contains terms and

conditions. Upon contract award the successful contractor will be required to complete the

contract and comply with all of terms and conditions of the contract.

5.4 Subsequent to the award and within five (5) days, Saturday, Sundays and legal holidays

excluded, after the prescribed forms are presented for signature the successful bidder shall execute

and deliver to the Town a completed original contract with original signatures in the form included

in the contract documents. In the event that the Contractor delays the return a completed

contract, the Town will supply the contract with a notification to ret urn the contract within two

days. Then if the Contractor fails to return the completed Contract to the Town, the Town reserves

the right at its own discretion to withdraw the contract award offer and instead

5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 561730Landscaping Services

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