Project Information

Bid Title

RFB 25-4735 Aggregate for Green Swamp East Main Grade Road Repair FY25

Issuing Agency

Southwest Florida Water Management District

Location

Florida

Published Date

Nov 15, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFB 25-4735

Original Source

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Bid Documents

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Project Description

Broadcast Date	Identifier	Title	Date Due	Documents
11/14/2025	RFB 25-4735	RFB 25-4735 Aggregate for Green Swamp East Main Grade Road Repair FY25	12/09/2025	RFB 25-4735 Aggregate for GSE Main Grade Road Repair FY25.pdf Figure 1 - RFB 25-4735 Overall Site Location Map.pdf Figure 2 - RFB 25-4735 Green Swamp East - Main Grade Road Delivery Location Map.pdf

Attachment Preview

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

REQUEST FOR BID (RFB) 25-4735

AGGREGATE FOR GREEN SWAMP EAST

MAIN GRADE ROAD REPAIR FY25

SUBMIT PROPOSALS TO:

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

ELECTRONICALLY THROUGH WWW.DEMANDSTAR.COM.

DIRECT INQUIRIES TO: Ari Horowitz, Procurement Specialist

TELEPHONE: (305) 505-2970

Email: procurement@watermatters.org

Posted: November 14, 2025

The Southwest Florida Water Management District (District) requests bids from responsive and

responsible Bidders to furnish and deliver aggregate as specified in this solicitation. This material is

more specifically described in this Request for Bid(s) (RFB). The successful Bidder, hereinafter Vendor,

will deliver the required material F.O.B. destination point to the locations specified in this solicitation.

PRE-BID CONFERENCE/SITE VISIT – NONE

All reference documents (Maps) are available for review and download in PDF format at

http://www.watermatters.org/procurement and www.demandstar.com.

THE DISTRICT ONLY RECEIVES RESPONSES THROUGH DEMANDSTAR

AT WWW.DEMANDSTAR.COM.

ALL QUESTIONS MUST BE SUBMITTED IN WRITING FOR RECEIPT BY

NOVEMBER 25, 2025, AT 5:00 P.M. LOCAL TIME.

BID DUE DATE AND OPENING: DECEMBER 9, 2025 AT 2:00 P.M. LOCAL TIME.

RFB 25-4735 Aggregate for Green Swamp East Main Grade Road Repair FY25

November 14, 2025

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

AGGREGATE FOR GREEN SWAMP EAST

MAIN GRADE ROAD REPAIR FY25

REQUEST FOR BID 25-4735

TABLE OF CONTENTS

PART I - INTRODUCTION

1.1 Internet Availability

1.2 Development Cost

1.3 Americans with Disabilities Act (ADA)

1.4 Correspondence

1.5 Questions

1.6 Bid Receipt and Opening

1.7 Delays, Changes, and Addenda

1.8 Cancellation

1.9 Bid Withdrawal

1.10 Bid Signature and Form

1.11 Contract Bid Amount

1.12 Rejection of Bid

1.13 Responsive/Responsible

1.14 Bid Tabulation and Notice of Intended

Decision

1.15 Protests

1.16 Law Compliance

PART II – GENERAL CONDITIONS

2.1 Definitions

2.2 Term

2.3 Taxes

2.4 Manufacturer's Name and Approved

Equivalents

2.5 Public Records Law

2.6 Public Entity Crimes

2.7 Purchase by Other Public Agencies

2.8 Withholding Payment

2.9 Discrimination

2.10 Responsible Vendor Determination

2.11 Scrutinized Companies

2.12 Employment Eligibility Verification

2.13 No Use of Coercion for Labor or

Services

2.14 Indemnification

2.15 Insurance

2.16 Standards for Quality and

Workmanship

2.17 Bid Price

2.18 Estimated Quantities

2.19 Tests

PART III - SCOPE AND SPECIFICATIONS

3.1 Scope

3.2 Material Specifications

3.3 Material Delivery

3.4 Delivery Locations

PART IV – BID RESPONSE

4.1 Basis for Award of Agreement

ATTACHMENTS

Attachment 1 – Bid Response Form

Attachment 2 – Certification Clean Air

Act/Clean Water Act

Attachment 3 – Certification Regarding Federal

Drug-Free Workplace

Attachment 4 – Affidavit for Use of Coercion for

Labor or Services

Attachment 5 – Sample Purchase Order Terms

and Conditions

Attachment 6 – FEMA Federal Contract Terms

REFERENCE DOCUMENTS – Available for

download from the District and DemandStar

websites or if exempt per chapter 119, Florida

Statutes, as stated in the Internet Availability

and the Exempt and Confidential Documents

sections of this RFB:

Figure 1 – RFB 25-4735 Overall Site Location

Map

Figure 2 – RFB 25-4735 Green Swamp East

– Main Grade Road Delivery

Location Map

RFB 25-4735 Aggregate for Green Swamp East Main Grade Road Repair FY25

Page 2 of 30

November 14, 2025

AGREEMENT NO. 25CN0004735

PART I – INTRODUCTION

1.1 INTERNET AVAILABILITY.

District solicitations, reference documents (unless exempt and/or confidential), and addenda are

available for review and may be downloaded via the District's Procurement Website,

http://www.watermatters.org/procurement, and DemandStar at www.demandstar.com.

1.2 DEVELOPMENT COST.

Neither the District nor its representatives will be liable for any expenses incurred in connection

with preparation of a response for this RFB. All submissions should be prepared simply and

economically, providing a straightforward and concise description of the Bidder's ability to meet

the requirements of this RFB.

1.3 AMERICANS WITH DISABILITIES ACT (ADA).

The District does not discriminate upon the basis of disability. This nondiscrimination policy involves

every aspect of the District’s functions, including access to and participation in the District’s

programs, services or activities. Anyone requiring reasonable accommodation or would like

information as to the existence and location of accessible services, activities, and facilities as

provided for in the Americans with Disabilities Act, should contact the District’s Human Resources

Office, 2379 Broad Street, Brooksville, Florida 34604-6899; telephone (352) 796-7211 or 1-800-

423-1476 (FL only); or email to ADACoordinator@WaterMatters.org. If you are hearing or speech

impaired, please contact the agency using the Florida Relay Service, 1-800-955-8771 (TDD) or

1-800-955-8770 (Voice). If requested, appropriate auxiliary aids and services will be provided at any

public meeting, forum, or event of the District. In the event of a complaint, please follow the grievance

procedure located at WaterMatters.org/ADA.

1.4 CORRESPONDENCE.

Unless otherwise stated or notified in writing, correspondence relating to this RFB will be sent to

the District at the physical or email address set forth in the heading of this RFB, and to the bidder

at the physical or email address stated on the Bid Response Form.

1.5 QUESTIONS.

All questions should be presented in writing to the Procurement Services Office at

procurement@watermatters.org for receipt no later than the date and time listed on the cover

sheet. Inquiries must reference the date of bid opening, bid title, and number. Bidders are

responsible for checking the websites listed in the Internet Availability section for the District’s

responses to the questions presented.

1.6 BID RECEIPT AND OPENING.

The bid opening will be public, on the date and at the time specified on the Cover Sheet. It is the

Bidder's responsibility to ensure its response is uploaded to the DemandStar website before due

date and time. Bids that for any reason are not so received will not be considered. The Bidders

must submit one complete response package electronically through www.demandstar.com.

Instructions on how to submit documents are included with this RFB. Bids that are not received in

a timely manner will not be accepted. The DemandStar time stamp will be conclusive as to the

timeliness of filing. THE DISTRICT HAS NO CONTROL OVER WHETHER

RFB 25-4735 Aggregate for Green Swamp East Main Grade Road Repair FY25

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November 14, 2025

AGREEMENT NO. 25CN0004735

WWW.DEMANDSTAR.COM IS EXPERIENCING TECHNICAL DIFFICULTIES. The Bidders are

responsible for all costs associated with the preparation of their bids.

The District may make an award within 90 days after the date of the opening, during which period

the bids shall remain firm and shall not be withdrawn. If award is not made within 90 days, the

bids shall remain firm until either the District awards the contract or the District receives written

notice from a Bidder that its bid is withdrawn.

TO MAINTAIN A SECURED SEALED PROCESS, ELECTRONIC SUBMISSIONS MAY BE MADE

ONLY THROUGH THE DEMANDSTAR PLATFORM. FAXES, EMAILS, OR HAND DELIVERY

WILL NOT BE ACCEPTED. SOLICITATION PACKAGE DOCUMENTS MAY BE

ELECTRONICALLY SIGNED OR SIGNATURES TRANSMITTED ELECTRONICALLY (VIA PDF,

ETC.). ELECTRONIC SIGNATURE/TRANSMISSION SHALL BE DEEMED THE SAME AS A

HANDWRITTEN SIGNATURE/ORIGINAL EXECUTED COPY FOR THE PURPOSES OF

VALIDITY, ENFORCEABILITY, AND ADMISSIBILITY.

The bid opening is open to the public. The bid opening will be held virtually at the date and time

listed on the cover sheet of this RFB. Persons may listen to the opening by clicking on the “Join

Microsoft Teams Meeting” title below. You may also click on or copy and paste the following

Teams Link URL into your browser:

To view or listen to bid openings:

Join Microsoft Teams meeting on your computer or mobile app via

https://bit.ly/4qy8rDa

Or call in (audio only)

+1 786-749-6127,,700672884# United States, Miami

Phone conference ID: 700 672 884#

1.7 DELAYS, CHANGES, AND ADDENDA.

The District reserves the right to delay scheduled RFB due dates if determined to be in the best

interest of the District. Any changes, delays, addenda or questions and answers related to this

RFB issued by the District will be posted to the websites identified in Internet Availability section.

Persons/firms receiving the RFB from the District’s internet website are responsible to recheck the

websites for any changes or addenda related to this RFB. Bidders will acknowledge receipt of all

addenda in their responses.

1.8 CANCELLATION.

The District reserves the right to cancel the RFB prior to or after the bid opening, reject all bids, or

cancel the Award or Intent to Award and will give notice of cancellation by posting a notice on the

websites identified in the Internet Availability section. An Award or Intent to Award does not

constitute a contract with the District. Thus, the District may cancel the Award or Intent to Award

after it has been made but before a contract has been executed.

1.9 BID WITHDRAWAL.

Responses may be withdrawn at any time prior to the bid opening.

1.10 BID SIGNATURE AND FORM.

An authorized representative of the Bidder must sign the Bid Response Form that will be

electronically uploaded to DemandStar as part of the complete bid submittal. All bids must be

typed or printed and signed in the spaces provided on the Bid Response Form. All corrections

RFB 25-4735 Aggregate for Green Swamp East Main Grade Road Repair FY25

Page 4 of 30

November 14, 2025

made to the bid by the Bidder must be initialed.

AGREEMENT NO. 25CN0004735

1.11 CONTRACT BID AMOUNT.

The total bid amount must be typed or written on the Bid Response Form and include the bid

breakouts where indicated. The Bid Response Form will include unit price pay items for the

material. The total bid amount must be stated in both words and figures, as indicated in the

appropriate place in the Bid Response Form. In the event there is a discrepancy between the price

written in words and the price written in figures, the former will govern.

1.12 REJECTION OF BID.

The District reserves the right to reject any and all bids, or alternative bid proposals, if applicable,

or waive any minor irregularity or technicality in bids received. A bid which is incomplete,

unbalanced, conditional, obscure or which contain additions not required, or irregularities of any

kind, or which do not comply in every aspect with the RFB, may be rejected at the option of the

District. Obvious errors in the bid may be grounds for rejection of the bid.

1.13 RESPONSIVE/RESPONSIBLE.

In order to be deemed responsive, the bidder must be properly registered to do business in the

State of Florida in accordance with applicable Florida Statutes at the time of bid submittal. A

response that does not meet all requirements of this solicitation or fails to provide all required

information, documents, or materials as provided in Part IV, may be rejected as non-responsive.

A Bidder whose responses, past performance, or current status does not reflect the capability,

integrity or reliability to fully and in good faith perform the requirements of this solicitation, may be

rejected as non-responsible. The District reserves the right to determine which responses meet

the requirements of this solicitation, and which Bidders are responsive and responsible. The

District reserves the right before awarding the contract, to require a Bidder to submit such

evidence of its qualifications as it may deem necessary and may consider any evidence available

to it of the financial, technical and other qualifications and abilities of a Bidder to perform the work

in a satisfactory manner and within the time specified. The Bidder is assumed to be familiar with

all federal, state, or local laws, ordinances, rules and regulations that in any manner affect the

work, and to abide thereby if awarded the bid. Ignorance of legal requirements will in no way

relieve the Bidder’s responsibility.

1.14 BID TABULATION AND NOTICE OF INTENDED DECISION.

The names of Bidders and their prices (bid tabulations) will be announced at the bid opening and

bid recaps (listing the names of Bidders who submitted a bid in response to this RFB and their

prices listed at time of opening) will be posted for review by interested parties on the websites

identified in the Internet Availability section in accordance with Section 255.0518, Florida Statutes.

Bid recaps and bid tabulations will not be provided by telephone, fax, or email. Pursuant to Section

119.071(1)(b), Florida Statutes, bids received by the District are exempt from disclosure until such

time as the District provides notice of intended decision or until after 30 days after opening the bids,

whichever is earlier.

The District will award the contract in accordance with the Basis for Award of Contract section. A

Notice of Intent to Award will be posted for review on the websites identified in the Internet

Availability section.

RFB 25-4735 Aggregate for Green Swamp East Main Grade Road Repair FY25

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November 14, 2025

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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