Project Information

Bid Title

Iron Mountain Housing Commission

Issuing Agency

U.P. Engineers & Architects, Inc

Location

Michigan

Published Date

Dec 9, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

05485

Original Source

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Bid Documents

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Project Description

Job Number	Job Name	Engineer Estimate	Bid Date	Bid Time
05485	Iron Mountain Housing Commission		1/8/2026	10:00:00 AM

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IRON MOUNTAIN

HOUSING COMMISSION

401 EAST D. STREET

IRON MOUNTAIN, MICHIGAN

PROJECT MANUAL FOR

ELEVATOR UPGRADES

PROJECT NUMBER I32-05485

Prepared by:

U.P. ENGINEERS & ARCHITECTS, INC.

100 Portage St.

Houghton, MI 49931

December 3, 2025

TABLE OF CONTENTS

DIVISION 0 – BIDDING AND CONTRACT REQUIREMENTS

Invitation to Bid

Instruction to Bidders

Instruction to Bidders for Contracts (HUD-5369)

*Representations, Certifications and Other Statements of Bidders (HUD 5369A)

*Certification for Contracts, Grants, Loans and Cooperative Agreements

(BYRD Amendment)

*Non-collusive Affidavit of Prime Bidder

*Certificate of Non-Segregated Facilities

*Bid for Lump Sum Contracts

Instruction for Contractors Regarding Affirmative Action

Under Executive Orders 11246 and 11914 (Form 7460.9)

Federal Labor Standards Provision (HUD 4010)

Prevailing Wage Requirements

General Conditions (HUD-5370)

Section 3 Clause

*Section 3 Business Concern Certification for Contracting

Draft AIA A105-2017 Contract Agreement Between Owner and Contractor

*Indicates submission with bid.

DIVISION 1 – GENERAL REQUIREMENTS

01010

01050

01210

01220

01310

01340

01360

01370

01545

01600

01700

01710

01720

01740

Summary of the Work

Field Engineering

Preconstruction Conference

Progress Meetings

Construction Schedule

Shop Drawings, Product Data and Samples

Lay Out in Buildings

Schedule of Values

Protection of Work and Property

Material and Equipment

Contract Closeout

Cleaning

Project Record Documents

Guarantees, Warranties, and Bonds

DIVISION 14 – CONVEYING EQUIPMENT

142423

Hydraulic Passenger Elevators

DIVISION 26 – ELECTRICAL

260000

General Electrical Requirements

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

283111

Digital Addressable Fire Alarm

INVITATION TO BID

OWNER - The Iron Mountain Housing Commission, Iron Mountain, Michigan, acting through its Board

of Commissioners, hereby gives notice that sealed bids will be received at the Executive Director's office

for the following described project.

PROJECT – The work shall consist of replacing existing doors with new fire doors and new hardware.

TIME - Sealed bids will be received until 10:00 a.m., on January 8, 2026, in the Executive Director's office

at 401 E. D St., Iron Mountain, Michigan, 49801, at which time bids will be publicly opened and read

aloud.

BIDS - All bids shall be addressed to Ms. Jeanne Allard-Shaltz, Executive Director, Iron Mountain

Housing Commission, 401 E. D St., Iron Mountain, Michigan, 49801. Bids shall be sealed and shall

have the name and address of the Bidder and the Contract for which the bid is being submitted on the

outside of the envelope. All Bidders shall bid in accordance with and upon the Bid Forms included in the

Contract Documents.

PROJECT WALK-THRU for Contractors submitting a bid to the Housing Commission is scheduled for

December 17, 2025, at 10:00 a.m. Meet at 401 E. D St., Iron Mountain, MI 49801.

EXAMINATION OF CONTRACT DOCUMENTS - The Contract Documents are on file for inspection at the

Executive Director's Office, Iron Mountain, MI; U.P. Engineers & Architects, Inc., 100 Portage

Street, Houghton, MI.

PROCUREMENT OF CONTRACT DOCUMENTS - Copies of the Contract Documents may be obtained

from U.P. Engineers & Architects, Inc., 100 Portage Street, Houghton, MI 49931, for a $50.00 non-

refundable handling fee for a hard copy or $10.00 non-refundable handing fee for a pdf.

BID SECURITY - 5% Bid Security Required. The successful Bidder will execute and file the Contract,

100% Payment Bond, 100% Performance Bond and Insurance Certification, as required by the Contract

Documents, within ten (10) days after the Notice of Award.

BID REJECTION - The OWNER reserves the right to reject any and all Bids or waive any informalities in

bidding, and to award that which is in the best interest of the OWNER.

WITHDRAWAL OF BIDS - No Bid shall be withdrawn for a period of forty-five (45) days after the

scheduled opening without the consent of the OWNER.

GOVERNING LAWS AND REGULATIONS - The Contractor shall be required to pay not less than the

wage rates established for the project by the United States Department of Housing and Urban

Development. Copies of these wage rates are incorporated in the Contract Documents.

Bidders will be required to comply with the Executive Order No. 11246, as amended. The requirements

for bidders and contractors under this order are explained in the bid documents.

A surety which secures a bond must be acceptable to the United States Government. U.S. Treasury

Circular No. 570 lists those sureties which are acceptable. This may be obtained by requesting it from:

Audit Staff

Bureau of Government Financial Operations

U.S. Treasury Department

Washington, D.C. 20226

The surety must also be licensed to do business in the State of Michigan.

Jeanne Allard-Shaltz, Executive Director

Iron Mountain Housing Commission

INSTRUCTIONS TO BIDDERS

PAGE 1

A. DESCRIPTION OF WORK: One bid shall be submitted for all Base Bids and alternates listed on

the bid form. The bid submitted shall include all costs of labor, materials and permits for the Work.

B. SUB-BIDS REQUIRED: The names of subcontractors shall be listed in the bid form.

Sub-contractors prices shall be listed when indicated on the bid form.

C. EXAMINATION: Before submitting a bid, all General Contractors shall read all contract

documents and drawings and are highly encouraged to attend the pre-bid walk-thru at the site of the

proposed work to fully acquaint themselves with the condition relating to construction, labor, quality and

quantity of work to be performed. The submission of a bid shall be construed as prima facia evidence that

the bidder has made such examination.

D. DISCREPANCIES - OMISSIONS: Should the bidder find discrepancies in or omissions from the

drawings or documents, or should be in doubt as to their meaning, he shall at once notify the Engineer.

Neither Owner nor Engineer will be responsible for any oral instructions. Instructions deemed necessary

by the Engineer will be issued in the form of an addendum and shall become a part of the bid and contract.

E. BIDS: All bids shall be made out on blank forms provided and submitted in an opaque envelope.

Envelopes shall be marked with the Contractor's name and address.

The bid price shall be in writing and in figures and in case of conflict, the written shall apply. Only bids

which are made out on the regular bid form, with insertions as required will be considered.

A list of attachments to the bid form are as follows:

1. HUD – 5369 & 5369A

2. Certification for Contractors, Grants, Loans and Cooperative Agreements-BYRD Amendment

3. Non-conclusive Affidavit of Prime Bidder

4. Certificate of Non-Segregated Facilities

5. Certification for Business Seeking Section 3 Preference

F. REQUIREMENTS FOR SIGNING BIDS: Bids which are not signed by the individual making

them should have attached thereto a power of attorney evidencing authority to sign the bid in the name of

the person for whom it is signed.

Bids which are signed for a partnership should be signed by all of the partners or by an attorney-in-fact. If

signed by an attorney-in-fact, there should be attached to the bid a power of attorney evidencing authority to

sign the bid, executed by the partners.

Bids which are signed for a corporation should have the correct corporation name thereof and the signature

of the president or other authorized officer of the corporation manually written below the corporate name

following the word "By __________________________".

If such a bid is signed by an official other than the president of the corporation, a certified copy of a

resolution of the Board of Directors evidencing the authority of such official to sign the bid should be

attached to it. Such bid should also bear the attesting signature of the secretary of the corporation and the

impression of the corporate seal.

PAGE 2

G. INSURANCE:

1. See Section 31 of HUD General Conditions.

2. Certificate of Insurance - Submit to Engineer indicating proof of insurance in amounts

stipulated within ten days after the project has been awarded.

H. LICENSING:

1. All Contractors shall be licensed Contractors for the State in which the work is to be

performed and shall provide evidence of same before signing of contracts as required by law.

I.

LEAD BASED PAINT: Any Contractor awarded a contract for modernization shall comply with

24 CFR Part 35 prohibiting the use of lead based paint.

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