Project Information

Bid Title

Financial Analysis and Cost Allocation of Assets (Streetscapes, Medians, Parks, Trails, Storm Drainage Facilities, and Open Space)

Issuing Agency

City of Elk Grove

Location

California

Published Date

Mar 2, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

type	name(s)	due date	notice	details	posted
RFP	Financial Analysis and Cost Allocation of Assets (Streetscapes, Medians, Parks, Trails, Storm Drainage Facilities, and Open Space)	03/05/26	RFP Package	Q & A Round 1 Q & A Round 2 Q & A Round 3	City Manager	02/06/26	Active

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CITY OF ELK GROVE &

COSUMNES COMMUNITY SERVICES DISTRICT

Request for Proposals

For

Financial Analysis and Cost Allocation of Assets

(Streetscapes, Medians, Parks, Trails, Storm Drainage Facilities,

and Open Space)

City Clerk’s Office

City of Elk Grove

8401 Laguna Palms Way

Elk Grove, CA 95758

Proposals Due by Thursday, March 5, 2026, at 4:00 p.m.

Introduction:

The City of Elk Grove (City) is accepting proposals from qualified Consultants (Consultant(s)) for

Financial Analysis and Cost Allocation of Assets in accordance with the included specifications,

terms, and conditions shown in this Request for Proposals (RFP). Prospective respondents are

advised to read this information over carefully prior to submitting a proposal. The successful

Consultant will enter into a multi-agency agreement between the City of Elk Grove, Cosumnes

Community Services District, and the Consultant for the services set forth in this RFP. The City of

Elk Grove and Cosumnes Community Services District are sometimes referred to herein as the

“Local Agencies.”

If not submitted electronically, One (1) signed original, one (1) copy, and one (1) USB Flash Drive

copy of the proposal must be submitted to the Office of the City Clerk by Thursday, March 5, 2026,

at 4:00 p.m. Proposal shall be submitted in a sealed envelope clearly marked Financial Analysis

and Cost Allocation of Assets and addressed to:

OFFICE OF THE CITY CLERK

CITY OF ELK GROVE

8401 Laguna Palms Way

Elk Grove, CA 95758

Electronic Submission:

As an alternative to written proposals, proposals may be submitted electronically in pdf form, and

emailed to Office of the City Clerk at cityclerk@elkgrove.gov prior to the deadline stated above.

Large files may be sent using a cloud-based system such as Dropbox. Consultants shall be

responsible for ensuring that proposals submitted electronically are received by the City Clerk prior

to the deadline. Proposals that are not received prior to the deadline shall not be considered by

the City, even if the late submission is due to a technical or other error, including, without limitation,

the City's inability to open or access the electronic file. If the proposing Consultant does not receive

a confirmation from the City Clerk that the proposal has been received, Consultant should assume

the transmission failed and either resubmit or arrange for another method of delivery. Consultants

are also encouraged to contact the City Clerk to confirm receipt of their proposal prior to the

deadline. Proposals shall not be accepted by fax.

Questions regarding this RFP are to be directed by e-mail to: Kara Reddig, Deputy City Manager,

kreddig@elkgrove.gov. Such contact shall be for clarification purposes only. The City must receive

all questions no later than Friday, February 27, 2026. Material changes, if any, to the scope of

services or proposal procedures shall only be transmitted by written addendum and posted to the

City website. Addendums and answers to submitted questions will be available via the City of Elk

Grove website under “Notice” for the RFP announcement.

Late Proposals:

Proposals arriving after the specified date and time shall not be considered, nor shall late proposals

be opened. Each Consultant assumes responsibility for timely submission of its proposal.

Withdrawal or Modifications of Proposals:

Any proposal may be withdrawn or modified by a written request signed by the Consultant and

received by the City Clerk prior to the final time and date for the receipt of proposals. Once the

deadline is past, Consultants are obligated to fulfill the terms of their proposal.

Proposal Acceptance and Rejection:

The Local Agencies reserve the right to accept any proposal, to reject any and all proposals, and

to call for new proposals, or dispense with the proposal process in accordance with the Elk Grove

Municipal Code.

Proposal Evaluation and Award:

Evaluation shall be made based on the criteria noted in Attachment A: Evaluation and Selection

Criteria. A multi-agency contract, between Consultant, City of Elk Grove, as well as the Cosumnes

Community Services District, may be awarded to the responsible Consultant who best meets the

Local Agencies’ needs by demonstrating the competence and professional qualifications necessary

for the satisfactory performance of the required services, and shall not necessarily be based on the

lowest priced proposal, except as otherwise provided by law, taking into consideration adherence

to the included specifications. A contract may be awarded to the next responsible Consultant if the

successful Consultant refuses or fails to execute the contract. All Consultants that were not

selected shall be notified in writing. Nothing herein shall obligate the Local Agencies to award a

contract to any responding Consultant. Any contract awarded will be non-exclusive, and the Local

Agencies reserve the right to seek services from other sources, in the Local Agencies’ sole

discretion.

Register with the California Secretary of State:

Unless Consultant is a sole proprietorship, Consultant must be registered and in good standing

with the California Secretary of State within 14 days following notification of the Local Agencies’

intent to award a contract to Consultant and prior to execution of a final contract. Failure to timely

register with the Secretary of State may result in the Local Agencies awarding the contract to

another Consultant. Additional information regarding the registration process may be found on the

Secretary of State’s website at: https://bizfileonline.sos.ca.gov/.

Disclosure of Submitted Materials:

After selection and execution of the contract(s), (or prior thereto if required by law) all information

and materials provided in each submittal received is subject to disclosure through a public records

request pursuant to the California Public Records Act, or otherwise as may be required by law. The

Local Agencies, in their sole discretion, may release any submitted materials, regardless of whether

such materials are marked by respondents as confidential or otherwise as protected.

Waiver of Irregularities:

The Local Agencies retain the right, in their sole discretion, to waive any irregularities in proposals

that do not comply with the strict requirements of this RFP, and the Local Agencies reserve the

right to award a contract to a Consultant submitting any such non-compliant proposal, all in the

Local Agencies’ sole discretion.

Validity of Pricing:

Consultants are required to provide a fee structure including the hourly rate of the principals to be

assigned to the matter, and the proposed cost (line item descriptions and pricing), and expense

reimbursements levels, and total costs. No cost increases shall be passed onto either Local

Agency after the proposal has been submitted. No attempt shall be made to tie any item or items

contained in this RFP with any other business with the Local Agencies; each proposal must stand

on its own.

No Guarantee of Usage:

Any quantities listed in this RFP are estimated or projected and are provided for tabulation and

information purposes only. No guarantee of quantities is given or implied by the Local Agencies.

Consultant must furnish the Local Agencies’ needs as they arise.

Demonstrations:

When required, the Local Agencies may request full demonstrations prior to award. When such

demonstrations are requested, the Consultant shall respond promptly and arrange a demonstration

at a convenient location. Failure to provide a demonstration as specified by the Local Agencies

may result in rejection of a proposal.

Use of Other Governmental Contracts:

The Local Agencies reserve the right to reject any part or all of any proposals received and utilize

other available governmental contracts.

Qualification/Inspection:

Proposals will only be considered from Consultants normally engaged in providing the types of

services specified herein. By responding to this RFP, the Consultant consents to the Local

Agencies’ right to take any other action necessary to determine Consultant’s ability to perform. The

Local Agencies reserve the right to reject proposals where evidence or evaluation is determined to

indicate inability to perform. The Local Agencies reserve the right to interview any or all responding

Consultants and/or to award a contract without conducting interviews.

Other Governmental Entities:

If the Consultant is awarded a contract as a result of this RFP, the Consultant shall, if the Consultant

has sufficient capacity, provide to other governmental agencies, so requesting, the services

awarded in accordance with the terms and conditions of the RFP.

Payment Terms:

Payment shall be made as set forth in the contract attached hereto as Attachment B. In submitting

proposals under these specifications, Consultants should take into account all discounts, both trade

and time, allowed in accordance with the payment terms.

Performance:

It is the intention of the Local Agencies to acquire services as specified herein from a Consultant

that will give prompt and convenient service.

Term of Contract:

The term of the contract will be for a specific period of time, commencing upon execution. The

Local Agencies anticipate the contract to be for a term of twelve months. The Local Agencies

reserve the right to set the term for a period deemed to be in the best interest of the Local Agencies,

and terminate the contract as set forth therein. If either the City or CSD provides notice of

termination of the contract, the contract shall terminate for all parties and be of no further force and

effect.

Amendments:

If, in the course of the performance of the contract, Consultant or the Local Agencies propose

changes to the services provided, and informal consultation with the other party indicates that a

change in the terms and conditions of the contract may be warranted, Consultant or the Local

Agencies may request a change in the contract. The parties to the contract will meet to discuss

and negotiate the required documents. Upon completion of those negotiations, the negotiated

documents will be submitted to the Local Agencies for approval. Upon approval by the Local

Agencies, an amendment to the contract will be approved by all parties for the change to be

implemented. An amendment shall not render ineffective or invalidate any unaffected portions of

the Contract. Nothing in this section obligates the Local Agencies to agree to any change order or

other amendment, and the Local Agencies may withhold such agreement in its sole discretion.

Records:

The Consultant shall maintain complete and accurate records with respect to labor costs, material

expenses, and other such information required by Local Agencies that relates to the performance

of services under the contract. The Consultant shall maintain adequate records of services

provided in sufficient detail to permit an evaluation of the services. All such records shall be

maintained in accordance with generally accepted accounting principles and shall be clearly

identified and readily accessible and in a form acceptable to the Local Agencies, which the Local

Agencies may jointly specify and change from time to time. The Consultant shall provide free

access to the representatives of Local Agencies or its designees, at reasonable times, to such

books and records, shall give Local Agencies the right to examine and audit said books and

records, shall permit Local Agencies to make transcripts there from as necessary, and shall allow

inspection of all work, data, documents, proceedings, and activities related to the contract. Such

records, together with supporting documents, shall be maintained for the Local Agencies’

inspection for a period of at least three (3) years after receipt of final payment.

(See next page for Guidelines for Proposal)

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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