Project Information

Bid Title

Street Light Pole Painting

Issuing Agency

City of Gatlinburg

Location

Tennessee

Published Date

Jan 9, 2026

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Opening	Time	Description
Street Light Pole Painting	Bid Opening: January 22, 2026 - 2:30 p.m.	Please respond by the date, if interested. Please check the information on the first page of the document for the contact person if you have any questions. Bid Documents

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INVITATION TO BIDDERS

The City of Gatlinburg is accepting sealed bids for the City of Gatlinburg Streetlight Poles in the areas

of city underground electric, using specified Sherwin Williams brand products.

Bids will be sent to 912 East Parkway or P.O. Box 5, Gatlinburg, Tennessee, 37738 or can be walked

in at City Hall, 1230 Parkway East, Suite 2 on the day of, until 2:30 p.m., January 22nd, 2026, at

which time they will be publicly opened and read aloud, and the contract awarded as soon thereafter

as practicable. Please indicate on your bid to be submitted "Bid on Painting of Streetlight Poles".

Questions about the specifications need to be directed to Building Maintenance Department,

Wayne Large, at 865-436-1444, 865-640-4366, or WayneL@gatlinburgtn.gov. Please Contact

Wayne Large to schedule appointment for required visual inspection of the streetlight poles.

For questions concerning the Bid Documents, Bidders may contact City of Gatlinburg, Delea

Patterson, AP/Purchasing at 865-436-1409 or Fax 865-436-6464 or deleap@gatlinburgtn.gov.

Bid specifications will also be available on the City of Gatlinburg website at www.gatlinburgtn.gov

under "Bid Opportunities". This bid tab is located on the center of the main page.

No bidder will be permitted to withdraw their bid for a period of thirty (30) days following the date of

the bid opening.

The City of Gatlinburg reserves the right to waive any informalities in or to reject any or all bids and

to accept the bid deemed favorable to the interest of the City of Gatlinburg.

It is the policy of the City of Gatlinburg not to discriminate on the basis of race, color, national origin,

age, sex, or disability in its hiring and employment practices, or in admission to, access to, or operation

of its programs, services and activities. With regard to all aspects of this contract, contractor certifies

and warrants it will comply with this policy.

GENERAL PROVISIONS

Prices quoted shall not include Federal or State taxes, if any are applicable. The successful bidder shall

furnish tax exemption forms, if required, with their invoices.

The prices quoted are that for which the materials or services will be delivered F.O.B. Gatlinburg,

Tennessee.

Any additions, deletions, or variations from the following specifications must be noted.

Inspection of the materials or equipment will be made by an agent of the City of Gatlinburg, and if

found defective or fails in any way to meet the terms of this agreement, it will be rejected. Rejected

materials or equipment will be replaced at the expense of the bidder.

All technical specifications must accompany bid.

The City of Gatlinburg reserves the right to extend this agreement for an additional twenty-four (24)

months after the completion of the first agreement, provided this is agreeable to both parties.

The City of Gatlinburg reserves the right to defer payment for thirty (30) days after delivery. The City

of Gatlinburg also reserves the right to reject any and/or all bids.

The bidder agrees to indemnify the City of Gatlinburg from any and all liability, loss or damage the

City may suffer as a result of claims, demands, costs, or judgments against it arising from any and all

work under this agreement.

The bidder agrees to notify the City, in writing, within thirty (30) days, by registered mail, at the City's

address as stated in this agreement, of any claim against the bidder on the obligations indemnified

against.

Vendor shall possess all the necessary insurances and licenses required to perform this type and size

of project.

Certain projects with a total cost of $25,000 or more require a TN Contractors license. This License

#, Classification and Expiration date MUST be listed on the bid envelope. Bidders cannot use license

of another to bid on any City of Gatlinburg project.

SPECIFICATIONS

The city has approximately 126 roadway metal light poles with one overhead light, and one back

lantern light, and 14 pedestal style post lights. Painting includes poles and light fixtures. These light

poles will be completed at different times, in phases. Work will be done in off hours at night. Work

will be done to ensure no spreading of paint to surrounding areas. The below specifications are based

on the use of Sherwin Williams paint. While this is a preferred paint due to the specialized nature of

this project, we will consider paint that is equal or better in quality.

Mandatory visual inspection to be completed prior to bid with Wayne Large, contact at 865-436-1444,

865-640-4366, or WayneL@gatlinburgtn.gov

SECTION 09 90 00 – PAINTING AND COATING

PART 1 – GENERAL

Summary

- Work includes surface preparation and application of protective coatings to steel light poles

and lamp posts.

- Provide containment measures during abrasive blasting and coating operations to prevent

dust, debris, and overspray from contaminating surrounding areas.

References

- SSPC-SP6/NACE No. 3 – Commercial Blast Cleaning

- NACE SP0178 – Weld Surface Preparation

- ASTM D4417 – Measurement of Surface Profile

- NACE RP0287 – Anchor Profile Standards

Submittals

- Product Data: Manufacturer’s technical data sheets for Macropoxy 646 FCE and Sherloxane

800.

- Containment Plan: Detailing methods for dust and overspray control during blasting and

coating.

Quality Assurance

- Coating applicator shall be certified per SSPC-QP1 standards.

- Inspection per NACE Level II or equivalent.

Environmental Compliance and Worker Safety

- Comply with OSHA standards for respiratory protection during blasting and coating

operations.

- Provide appropriate PPE including respirators, eye protection, and protective clothing.

- Ensure containment systems prevent release of dust and overspray to surrounding

environment.

- Dispose of spent abrasive and coating waste per EPA and local environmental regulations.

PART 2 – PRODUCTS

Coating System

- First Coat: Macropoxy 646 FCE, applied at 6.0–8.0 mils DFT.

- Second Coat: Sherloxane 800, applied at 4.0–6.0 mils DFT.

Color – RAL 6005 Dark Green

- Total System Thickness: Minimum 10.0 mils DFT.

Materials

- Abrasive media: Clean, dry, angular grit suitable for achieving 1.5–2.5 mil anchor profile.

- Thinners and cleaners: As recommended by coating manufacturer.

Sherwin Willams Company local contact for questions regarding product: Karter Moore,

865-388-4659.

PART 3 – EXECUTION

Surface Preparation

- Remove weld flux and spatter by power tool cleaning.

- Grind sharp projections and welds to smooth contour per NACE SP0178, Designation D.

- Blast clean to SSPC-SP6/NACE 3 standard; verify anchor profile per ASTM D4417, Method C.

Containment During Blasting and Coating

- Provide full containment (tarps, screens, or enclosures) to capture abrasive media, dust, and

overspray.

- Use negative air pressure or vacuum recovery systems where required by local environmental

regulations.

- Dispose of spent abrasive and debris per EPA and local guidelines.

Application

- Apply coatings per manufacturer’s instructions, maintaining specified DFT.

- Ensure environmental conditions (temperature, humidity, dew point) comply with product

requirements.

Inspection

- Verify surface cleanliness, profile, and coating thickness using calibrated instruments.

- Document all inspection results for Owner’s review.

Winning contractor will start project with a single city chosen streetlight pole to be completed and

inspected by a city official prior to start of initial phase of work.

Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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