Project Information

Bid Title

IFB 2605 General Contractor

Issuing Agency

City of Piqua

Location

Ohio

Published Date

Jan 23, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 2605

Original Source

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Project Description

Bid Number:	IFB 2605
Bid Title:	IFB 2605 General Contractor
Category:	Equipment / Services
Status:	Open

Description: IFB 2605 General Contractor Publication Date/Time: 1/23/2026 11:00 AM Publication Information: IFB 2605 General Contractor Closing Date/Time: 2/13/2026 2:00 PM Submittal Information: Emily McCulla, City Building Contact Person: Derrick Pearson, 937-778-2813 or dpearson@piquaoh.gov Download Available: yes Business Hours: 8 am - 4 pm Related Documents: IFB 2605 General Contractor

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INVITATION FOR BID IFB No. 2605

CIT Y 0 F PIQUA, OHIO

Purchasing Department

201 W. Water St.

Piqua, Oh 45356 Date: January 23,2026

For further information contact:

Bev Yount, CPPB, NIGP-CPP

Contract & Purchasing Manager

Phone: 937-778-4002

Email: byount@piquaoh.gov

Your written bid is requested for: General Contractor/Property Maintenance services per the included

bid form and specifications.

Bids must be received in the Community Services Dept, 201 W. Water St., Piqua, OH 45356 or emailed

to Emily IVIcCulla at emcculla(%piquaoh.gov no later than: 2:00 P.M. February 13, 2026.

Envelopes shall be plainly marked: IFB 2605 General Contractor on left, lower comer of envelope.

User agency: Community Services Department (General Contractor Services)

Submit signed original bid.

Bidder is requested to use the City's bid form that is enclosed, as none other will be accepted.

LEGIBLE INFORMATION MUST BE GIVEN W THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by sending a stamped self-addressed envelope.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of

interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Piqua is exempt from payment of federal excise taxes and state retail sales taxes (Federal Excise

Tax Exemption Certification No. 31-6000136).

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on

same with your bid. Any brand names on our bid form are to establish quality levels and do not indicate

preference.

The City ofPiqua reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept

the bid or bids which the judgment of proper officials, is to the best interest of the City.

The City ofPiqua reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If

you are not in a position to quote, advise to this effect so we may keep your name on our active vendor list.

BID to the

City ofPiqua, Ohio

Purchasing Department

Please Reply to I.F.B. 2605 No Later Than: 2:00 p.m. 2/13/26

The undersigned proposes and agrees to furnish any or all items bid at the prices stated herein.

1. Provide all needed material, labor, equipment, etc. to do work as described in the attached scope

of work for the services necessary to the general contractor or handyman work requested by the

City ofPiqua. The Local Preference Purchasing Program pursuant to Piqua Code Section 34.22

will be applied to this project.

On-call general contractor and property maintenance duties for the 2026 calendar year.

Contact Derrick Pearson at 937-778-2813 or dpearson@piquaoh.gov with any questions

regarding the scope of work. Deadline for submitting questions is February 10, 2026 at 4:00

p.m.

Billing Procedure:

• A bill for work completed the following items will be required:

o The date and address of the property where work was performed.

o Hours of service provided to the nearest 15-minute increment.

• Invoices shall be submitted immediately upon approved completion of the work

(preferred), or monthly by the last day of the month the work was completed.

o Invoices submitted 30+ days after completion of work will not be paid.

(Quality Control:

The City of Piqua Community Services Dept. will monitor all maintenance of nuisance

properties to ensure City expectations are met. Contractor will provide a name and number of an

on-call manager.

The successful bidder must have and maintain current workers compensation insurance,

comprehensive general liability and automobile insurance for bodily injury, death or loss of or

damage to property of third persons in the minimum amount of $1,000,000.00 per occurrence

with the City ofPiqua as an additional named insured.

Bid:

General Contracting/Handyman Work

Hourly Rate: $_

This contract may be renewed for up to three (3) one-year extensions, 2027, 2028, and 2029 with no greater than

3% increase in pricing annually. The renewal shall be at the sole discretion of the City of Piqua. Performance

reviews will be done annually by the Department Director or his/her designee and provided to the contractor. Any

attempt to terminate this agreement will require 15 days written notice to the other party.

It is the policy of the City of Piqua not to discriminate on the basis of race, color, national origin, age,

sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its

programs, services and activities. With regard to all aspects of your proposal and contract. Contractor

certifies and warrants it will comply with this policy. Please sign and return with your proposal the

Americans with Disabilities Act Compliance Certification and the Drug-Free Workplace

Compliance Affidavit Forms provided.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL

ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED

ABOVE. THE CITY OF PIQUA RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY IRREGULARITIES

IN A BID, OR TO ACCEPT THE BID OR BIDS WHICH THE JUDGMENT OF PROPER OFFICIALS, IS TO THE BEST INTEREST

OF THE CITY. THE CITY OF PIQUA RESERVES THE RIGHT TO ACCEPT A PART OR PARTS OF A BID UNLESS OTHERWISE

RESTRICTED W THE BID.

All delivery costs are included in this quotation

regardless ofF.O.B. designation.

Bidding Company:

Cash Discount Allowed: % 1 0' Proximo.

Leave blank if your terms are Net 30 days.

Deliveiy will be made within

days after receipt of order.

calendar

Prices quoted will remain firm for acceptance

within 90 calendar days after bid opening unless

otherwise stated.

Address:

City

State

Zip Code

By:.

Name and Title (please print or type)

Signature:

Phone No.:

/Fax No.:

Fed. I.D. No.:

E-Mail Address:

Standard Terms and Conditions

BILLING: All goods or services must be billed to the City ofPiqua and at prices not exceeding those stated on the purchase order. If prices

or terms do not agree with your quotation, you must notify the Purchasing Department within three business days or your disagreement is

waived.

INVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from the Finance Department. All

invoices are to be in duplicate and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure

to include the purchase order number may prevent timely payment. Each purchase order must be invoiced separately. Unless specified

otherwise, the invoice will only be paid upon completion of the order. The City ofPiqua may issue payments to vendors electronically

upon mutual agreement of both parties.

3. CASH DISCOUNTS: All cash discount terms will be effective from date of actual receipt and acceptance of the items purchased, or receipt

of correct and acceptable invoice, whichever is later.

4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis.

When, in rare instances, tlie City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on

the invoice and supported with a copy of the original freight bill.

5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise Tax Exemption

Certificate Number is 31-6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself

or any of your employees.

6. DELIVERIES: All deliveries on this order must be in fiill accordance with specifications, properly identified with the purchase order

number and must not exceed the quantities specified.

7. CANCELLATION: The City ofPiqua reserves the right to cancel this order by written notice if you do not fulfill your contractual

obligations with respect to timeliness, quality and/or any other reason.

8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from other sources and hold you responsible for

any excess costs occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you

are in default and you have failed to cure the default within the time specified.

9. NO VERBAL AGREEMENTS: The City ofPiqua will be bound only by tlie terms and conditions of this order, and will not be responsible

for verbal agreements made by any officer or employee of the City ofPiqua. In order to be binding on the parties, any changes made to

these Terms and Conditions shall be in writing and signed by both parties.

10. PATENT AND COPYRIGHT NFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify

and save harmless tlie City ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any

claim, suit or judgment as a result of, caused by, or incident to any patent, copyright or trademark infringement and/or royalty, actual or

claimed, because of the use or disposition by said City of any article enumerated on this order and sold to said City pursuant to this order.

11. INSPECTION: The City of Piqua may inspect the items ordered hereunder during tlieir manufachire, constmction and/or preparation at

reasonable times and shall have the right to inspect such items at the time of their delivery and/or completion. Items furnished hereunder

may at any time be rejected for defects revealed by inspection, analysis, or by manufacturing operations or use after delivery even though

such items may have previously been inspected and accepted. Such rejected items may be returned to you for full refund to City ofPiqua

including shipping and transportation charges.

12. WARRANTY: You warrant that the items and their production or completion shall not violate any federal, state or local laws, regulations or

orders. You warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform

strictly to any specifications, drawings or samples which may have been specified or furnished by the City ofPiqua, and you further warrant

ttiat you have good title to the items free and clear of all liens and encumbrances and will transfer such title to the City ofPiqua. Said

warranties sliall not negate nor limit any implied warranties ofmerchantability or fitness. This warranty shall survive any inspection,

delivery, acceptance or payment by the City ofPiqua.

13. RISK OF LOSS: Title and risk of loss to and with respect to the items sliall remain with you until the items in a complete state have been

delivered to and accepted by the City ofPiqua or to an agent or consignee duly designated by the City ofPiqua at the location specified on

the face hereof, items which are to be shipped shall be shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A

packing slip must accompany each such shipment and if a shipment is to a consignee or an agent of the City ofPiqua, a copy of the packing

slip shall be forwarded concurrently to the City ofPiqua. If no such packing slip is sent, the count or weight by the City ofPiqua or its

agent or consignee is agreed to be final and binding on you with respect to such shipment.

14. SAVE HARMLESS: You shall indemnify and hold tile City ofPiqua, its officers, elected officials, agents, consignees, employees,

volunteers, and representatives harmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees oftlie

City ofPiqua) of every kind whatsoever by reason of, arising out of, or in any way connected with, accidents, occurrences, injuries or losses

to or any person or property which may occur before or after acceptance of the completed items by the City ofPiqua upon or about in any

way due to resulting from, in whole or in part, the preparation, manufacture, construction, completion, and/or delivery of the items,

including such as are caused by your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua other

than where the City of Piqua's negligence consists of its failure to discover a condition caused or pemiitted to exist by you or any

subcontractor of yours.

15. INSURANCE: If requested by the City ofPiqua, you shall maintain policies of liability insurance such types and such amounts and with

such companies as may be designated by the City ofPiqua, which policies shall be written so as to protect the City ofPiqua and you from

the risks enumerated in Section 14. Such policies of insurance shall not be cancelable except upon thirty (30) days written notice to the City

ofPiqua and proof of such insurance shall be furnished by you to the City ofPiqua. In addition, such policies shall protect all your

subcontractors. You agree to make prompt written report to the insurance company involved of all accidents, occurrences, injuries or losses

which may occur and of any and all claims made against the persons insured under said policies of insurance and to send copies of such

reports to the City of Piqua within hventy-four (24) hours of the time that you obtained knowledge of the occurrence thereof.

16. SPECIFICATIONS CONFIDENTIAL: Any document marked confidential or proprietary, received from The City of Piqua, shall not be

released by the Company prior to the City's consent that the information to be released is disclosable and/or a public record. The City shall

receive immediate notice of any other document disclosed by the Company.

17. EXAMFNATION OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you represent that you have

examine

any representation with respect to the subject matter of this purchase order or any representation inducing the execution and delivery of this

purchase order, except such representations as are specifically set forth here, and each party acknowledges that it has relied on these

representations in connection with its dealings with the other.

21. GOVERNING LAW: This purchase order, the perfomiance under it, and all suits and special proceedings under it, shall be construed in

accordance with the laws of the State of Ohio. In any action, special proceeding or other proceeding that may be brought arising out of, in

connection with, or by reason of this agreement, the laws of the State of Ohio shall be applicable and shall govern to the exclusion of the

laws of any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted.

22. ADDITIONAL RIGHTS: Any rights or remedies granted to the City ofPiqua in any part of this purchase order shall not be exclusive of,

but shall be in addition to, any other rights or remedies granted in another part of this purchase order and any other rights or remedies that

the City ofPiqua may have at law or in equity in any such instance. Any litigation arising from disputes herein shall be instituted only in

Miami County, Ohio.

23. GOVERNING DOCUMENT: Should there be any conflict between the terms of the executed contract and this purchase order, the terms of

the contract govern.

24. INDEPENDENT CONTRACTOR: The contractor, his assigns, heirs, successors, employees and any and all subcontractors are independent

contractors and are not agents and/or employees of the City ofPiqua.

25. ASSIGNMENT: This purchase order is not assignable to any other entity or contractor. Assignment of the purchase order shall void the

purchase order.

City of Piqua, Ohio

Scope of Work

In the event a property or structure within the municipal corporation limits ofPiqua is in need of General

Contractor/Handyman work and certain nuisance conditions exist, it becomes necessary for the City to

cause this work to be performed. Maintenance for all properties reported by the City ofPiqua

Community Services Department includes any work deemed necessary to maintain and/or properly

secure the property.

The following provides a typical list of services to be performed, though other similar services may be

requested:

• Boarding up and securing abandoned or vacant properties after a fire.

• Removing falling gutters

• Boarding up broken windows, removing broken glass from sites

- Repairing damage on properties being held for future re-use, roof patches

Work process will be as follows:

• The Community Services Department reports to the contractor the property and condition

requiring the work.

• The contractor shall inspect the property reported and inform the Community Services

Department of any additional work needed to complete the job that was discovered or not

outlined in the initial report before starting the work.

» For fire damaged/board up work, the contractor shall begin the requested work within 48 hours

of notification. For other repair work requiring more planning, additional time will be allotted for

communication with the Community Services Department.

» Before/after photos will be taken and provided to the Community Services Department along

with an invoice.

• The Community Services Department may elect to perform a final inspection.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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