Project Information

Bid Title

RFQ 64471 On-Call Solid Waste and Diversion Program Consulting Services

Issuing Agency

City of San Leandro

Location

California

Published Date

May 27, 2026

Closing Date

Jun 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

64471

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Project Description

Bid Number:	64471
Bid Title:	RFQ 64471 On-Call Solid Waste and Diversion Program Consulting Services
Category:	All Open RFQs
Status:	Open

Description: The City of San Leandro (City) is requesting Statements of Qualifications (SOQs) from qualified firms to provide on-call solid waste and diversion program consulting services. The City seeks to establish a pre-qualified pool of consultants with expertise in regulatory compliance, program planning and implementation, data management, public outreach, and related technical services to support its solid waste, recycling, and organics programs. Services will be provided on an as-needed basis through task orders over a five-year period. Firms with experience in California solid waste regulations, including Senate Bill 1383 (SB 1383), and in working within multi-jurisdictional service environments are encouraged to submit qualifications. RFQ #64471 - On-Call Solid Waste and Diversion Program Consulting Services - Addendum #1 - Posted 5/26/26 New Due Date: Monday, June 22, 2026 Request for Qualifications 64471 - On-Call Solid Waste and Diversion Program Consulting Services Publication Date/Time: 5/19/2026 1:30 PM Closing Date/Time: 6/22/2026 5:00 PM Submittal Information: Electronically; Please Read RFQ Coversheet for Instructions Bid Opening Information: Please Review RFQ Addendum Date/Time: May 26, 2026 Contact Person: All questions shall be submitted via email to Kerry Parker, Environmental Services Manager, [email protected] and copy, Sally Perez, Purchasing Technician, [email protected] . For information concerning RFQ questions, procedures and regulations (i.e., submission deadline, forms required, etc.) interested parties must contact the City’s Purchasing Technician. Download Available: Yes Fee: No Fee to Download Business Hours: 8:30am - 5:00pm Plan Holders List: Interested parties are encouraged to advise both Kerry Parker, Environmental Services Manager, at [email protected] , and Sally Perez, Purchasing Technician at [email protected] , to be placed on the project plan holder's list to receive courtesy notifications of the Questions & Answers, as well as any addenda and other project information. Project Addenda, if any, will also be posted on the website. A bidder who fails to address all project addenda in its proposal may be deemed non-responsive. Related Documents: RFQ 64471 - On-Call Solid Waste and Diversion Program Consulting Services RFP 64471 On-Call Solid Waste Consulting Services - Addendum No. 1

Attachment Preview

REQUEST FOR QUALIFICATIONS FOR

ON-CALL SOLID WASTE AND DIVERSION PROGRAM

CONSULTING SERVICES

RFQ NO.64471

RFQ Issue Date:

Tuesday, May 19, 2026

Submittal Due Date and Time:

Monday, June 8, 2026, at 5:00 pm

T

Email Submittals to:

Kerry Parker at kparker@sanleandro.org and

copy Sally M. Perez at sperez@sanleandro.org

TABLE OF CONTENTS

I. INTRODUCTION............................................................................................................................. 3

II. BACKGROUND ................................................................................................................................ 3

III. PROJECT OVERVIEW AND OBJECTIVES ................................................................................. 4

IV. SCOPE OF SERVICES ..................................................................................................................... 5

V. SUBMITTAL REQUIREMENTS ................................................................................................... 8

VI. SUBMITTAL INSTRUCTIONS ................................................................................................... 10

VII. ESTIMATED SCHEDULE.............................................................................................................11

VIII. SELECTION CRITERIA ................................................................................................................ 12

IX. DELIVERABLES REQUIRED OF SELECTED CONSULTANTS............................................13

X. CONDITIONS ................................................................................................................................. 14

ATTACHMENTS

A − Standard Consulting Services Agreement (including Exhibits A-E)

B − Living Wage Ordinance Guidelines and FAQ

C − Insurance Requirements Acknowledgement

City of San Leandro

RFQ No.64471: On-Call Solid Waste Consulting Services

Page 2 of 14

REQUEST FOR QUALIFICATIONS FOR

ON-CALL SOLID WASTE AND DIVERSION PROGRAM CONSULTING

SERVICES

I. INTRODUCTION

The City of San Leandro (City) is requesting Statements of Qualifications (SOQs) from qualified firms

to provide on-call solid waste and diversion program consulting services. The City seeks to establish

a pre-qualified pool of consultants with expertise in regulatory compliance, program planning and

implementation, data management, public outreach, and related technical services to support its

solid waste, recycling, and organics programs. Services will be provided on an as-needed basis

through task orders over a five-year period. Firms with experience in California solid waste

regulations, including Senate Bill 1383 (SB 1383), and in working within multi-jurisdictional service

environments are encouraged to submit qualifications.

II. BACKGROUND

City of San Leandro

Incorporated in 1872, the City of San Leandro is committed to advancing sustainable materials

management practices that protect environmental quality, comply with evolving state regulations,

and serve the needs of its diverse community of approximately 90,000 residents. Located in

Alameda County within the San Francisco Bay Area, San Leandro has long prioritized waste

reduction, recycling, and organics diversion as core components of its environmental stewardship

efforts.

The City’s solid waste and diversion programs operate within a unique service framework in which

the community is divided between two sanitary districts. The City of San Leandro’s own sanitary

district serves approximately 60 percent of the community, while the Oro Loma Sanitary District

serves the remaining 40 percent. This split service structure requires careful coordination to ensure

consistent program implementation, regulatory compliance, and equitable service delivery across

jurisdictional boundaries.

The City’s sanitary district’s collection and recycling processing services are provided by Alameda

County Industries (ACI), which has been the exclusive provider of these services for the City since

2000. The most recent agreement with ACI began on February 1, 2025, and will be in place for ten

years, with the option to renew for an additional five years beyond the initial term. The City’s post

collection agreement, outside of recycling processing, is provided by Waste Management (WM), and

holds the same term of agreement.

In addition, the City hosts two transfer station facilities that play a critical role in the regional solid

waste system. These facilities serve as key nodes for material handling, consolidation, and

transport, and are integral to understanding waste flows, diversion performance, and reporting

City of San Leandro

RFQ No.64471: On-Call Solid Waste Consulting Services

Page 3 of 14

requirements. The presence of these facilities adds a layer of operational and regulatory complexity,

requiring coordination with facility operators, franchised haulers, and regional partners to ensure

accurate data tracking, compliance with state mandates, and alignment with local diversion goals.

In recent years, the regulatory landscape governing solid waste management in California has grown

increasingly complex. Landmark legislation such as SB 1383 mandates significant reductions in

organic waste disposal and methane emissions, alongside expanded requirements for edible food

recovery, contamination monitoring, procurement, and reporting. These requirements have

increased the technical, administrative, and outreach demands placed on local jurisdictions.

The City currently administers a range of solid waste, recycling, and organics programs through its

franchised collection system, sanitary district coordination, post-collection agreements, and

regional partnerships. These programs include residential and commercial recycling services,

organics collection, construction and demolition debris diversion, and public education initiatives

designed to reduce contamination and improve participation. Given the dual-district service

structure and the presence of transfer station infrastructure, maintaining alignment in program

standards, messaging, data reporting, and compliance activities across all service areas is a key

priority.

As regulations evolve and community expectations increase, the City seeks to enhance program

effectiveness, ensure full compliance with state mandates, and identify innovative, data-driven

approaches to waste reduction and diversion. This includes strengthening collaboration with service

providers, facility operators, businesses, multi-family properties, and community stakeholders.

To support these efforts, the City of San Leandro is issuing this Request for Qualifications (RFQ) to

establish a pool of qualified consultants to provide on-call solid waste and diversion program

consulting services. The selected consultants will assist the City on an as-needed basis with a

variety of tasks, including regulatory compliance support, program planning and evaluation, data

management and reporting (including coordination with transfer station operations), stakeholder

engagement, contract and franchise support, and development of education and outreach

materials.

Through this RFQ, the City seeks firms with demonstrated expertise in California solid waste

regulations, experience working with municipalities operating within multi-jurisdictional or

infrastructure-rich environments, and the ability to deliver practical, cost-effective solutions

tailored to local conditions. The City values consultants who bring strong technical knowledge, clear

communication, and a collaborative approach to advancing its zero waste and sustainability goals.

III. PROJECT OVERVIEW AND OBJECTIVES

The Environmental Division of the City of San Leandro’s Public Works Department intends to select

solid waste consulting firms who have experience in performing on-call tasks for similar cities in

Northern California. The selected firms will be maintained on the City’s official list of qualified

consultants for a five-year period.

City of San Leandro

RFQ No.64471: On-Call Solid Waste Consulting Services

Page 4 of 14

IV. SCOPE OF SERVICES

The City of San Leandro is seeking qualified firms or teams to provide on-call solid waste and

diversion program consulting services. Selected consultants will support the City on an as-needed

basis across a range of technical, regulatory, planning, and outreach functions related to solid waste

management, recycling, organics diversion, and sustainability programs.

Due to the City’s service structure—where approximately 60 percent of the community is served by

the City’s sanitary district and 40 percent is served by the Oro Loma Sanitary District—as well as the

presence of two transfer stations within the City, consultants must be able to work collaboratively

across jurisdictions and with facility operators to ensure consistent program implementation,

accurate data reporting, and regulatory compliance.

The scope of services may include, but is not limited to, the following task areas:

1. Regulatory Compliance Support

• Assist with implementation and ongoing compliance with California solid waste regulations,

including SB 1383 and related laws.

• Develop, review, and update compliance documents such as ordinances, enforcement

protocols, procurement policies, and implementation plans.

• Provide CalRecycle compliance support including attending meetings with CalRecycle, and

responding to requests from the Jurisdiction and Agency Compliance and Enforcement

(JACE) team or the City’s Local Assistance and Market Development (LAMD) representative.

• Support contamination monitoring programs, route reviews, and recordkeeping

requirements.

• Prepare and/or review annual reports and compliance documentation, including

coordination of data from transfer station facilities.

• Provide technical guidance on regulatory changes and emerging requirements.

2. Program Planning and Implementation

• Evaluate existing solid waste, recycling, and organics programs and recommend

improvements.

• Assist in developing frameworks to regulation implementation including frameworks for

Extended Producer Responsibility (EPR) programs.

• Assist in the design and rollout of new or enhanced diversion programs, including organics

collection, edible food recovery, and construction and demolition (C&D) debris programs.

• Develop strategic plans, zero waste plans, and long-term policy recommendations.

• Consider the role of transfer stations in supporting diversion goals and material recovery

when developing program strategies.

• Support pilot programs and innovative approaches to waste reduction and diversion.

City of San Leandro

RFQ No.64471: On-Call Solid Waste Consulting Services

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 562111Solid Waste Collection

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