Project Information

Bid Title

Jungle Road Park Landscaping Services (Butterfly Garden)

Issuing Agency

Town of Edisto Beach

Location

South Carolina

Published Date

Oct 28, 2025

Closing Date

Nov 26, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Jungle Road Park Landscaping Services (Butterfly Garden)

PDF:Â

rfp_2025-06_jungle_road_park_landscaping_services.pdf

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BID REGISTRATION

You MUST register using this form in order to receive notice of any addenda to these

documents. Please email the completed form to the Administration Department as

soon as possible. It is the vendor’s responsibility to verify if addenda have been

issued.

Bid Number and Title: 2025-06: Jungle Road Park Landscaping Services – Butterfly Garden

Receiving Period: November 26, 2025 prior to 2:00 p.m. (Please note that UPS and Fed EX

do not guarantee next day delivery before 2:00 pm in this zip code)

Bid Opening: November 26, 2025, 2:00 p.m.

Mandatory Site Visit: November 12, 2025, 2:00 p.m.

This form is for bid registration only. Please scroll down for additional information.

BIDDER REGISTRATION

EMAIL THIS FORM IMMEDIATELY TO

maakhus@townofedistobeach.com

Carefully complete this form and email it to the Administration Department. You must submit

one form for each bid being registered.

Company Name:

Contact Person:

Mailing Address:

City: State: Zip Code:

Phone: E-mail:

Cut along the outer border and affix this label to your sealed bid envelope

to identify it as a “Sealed Bid.” Be sure to include the name of the company

submitting the bid where requested.

SEALED BID ● DO NOT OPEN

SEALED BID NO.: 2025-06

BID TITLE: Jungle Road Landscaping Services

DUE DATE/TIME: _November 26, 2025, prior to 2:00 PM

.

SUBMITTED BY:

(Name of Company)

DELIVER TO: Town of Edisto Beach

Administration Department

2414 Murray Street

Edisto Beach, South Carolina 29438

Town of Edisto Beach

Administration Department

Mark Aakhus

RFP #2025-06

Jungle Road Park Landscaping Services –

Butterfly Garden

The Town of Edisto Beach is seeking proposals from qualified contractors for the turn-key

installation and ongoing maintenance of an irrigated butterfly garden at Jungle Road Park.

This project will enhance the park’s natural beauty, provide ecological and educational

benefits, and create a welcoming public space that supports pollinator species.

The selected contractor will be responsible for design, soil preparation, planting, irrigation,

educational signage, warranty, and ongoing maintenance of the garden.

Sealed bids will be received in the Administration Department, prior to 2:00 p.m.,

November 26, 2025. Bids will be opened at 2:00 p.m., November 26, 2025.

A mandatory site visit will be held on November 12, 2025 at 2:00 p.m. at Jungle Road

Park located at 107 Jungle Road in the Town of Edisto Beach, SC 29438.

Attached are important instructions and specifications regarding responses to this Bid. Failure

to follow these instructions could result in Bid disqualification.

Bids may be mailed, express mailed, or hand delivered to:

Town of Edisto Beach

Administration Department

2414 Murray Street

Edisto Beach, South Carolina 29438

(843) 869-2505

BIDDER INSTRUCTIONS AND GENERAL INFORMATION

BIDDER INSTRUCTIONS: To ensure acceptance of this bid, follow

these instructions.

BID DOCUMENTS MUST BE DELIVERED TO THE ADMINISTRATION

DEPARTMENT PRIOR TO 2:00 P.M. ON THE DATE SPECIFIED. THERE

WILL BE NO EXCEPTIONS.

1. EXECUTION OF BID: Bid must contain an original signature of an authorized

representative in the space provided on the signature page. Bid must be typed or

printed in black ink. Erasable ink is not permitted. Corrections made by bidder to any

bid entry must be initialed by the person who signs the bid.

2. BID OPENING: It is the responsibility of the bidder to assure that their bid is delivered at

the proper time and place prior to the bid opening. All bid openings shall be public, at

2:00 p.m., on the date specified in the Notice to Bidders. Bids, which for any reason

are not so delivered, will not be considered. Bids must be submitted in hard copy

only. Electronic or faxed submittals will not be accepted.

NOTE: Bidders may call the Administration Department for bid results. The

telephone number is (843) 869-2505 extension 212. Bid files may be examined

during normal working hours by appointment.

3. TAXES: Bidders are responsible for the payment of any applicable taxes that are

connected to the purchase of any materials or subcontractors used in the execution of

this bid.

4. MISTAKES: Bidders are required to examine the specifications, delivery schedule, bid

prices and all instructions pertaining to the requirements of this bid. Failure to do so

will be at bidder’s risk. In case of a mistake in extension of a unit price, the unit price

will govern. Corrections made by bidder to any bid entry must be initialed by the person

who signs the bid.

5. INVOICING AND PAYMENT: The successful bidder shall submit a properly certified

invoice to the Town at the prices bid. An original invoice shall be submitted to the

Town of Edisto Beach, Administration Department, at 2414 Murray Street, Edisto

Beach, South Carolina, 29438. The vendor shall include the bid number and/or the

purchase order number on all invoices. Invoices will be processed for payment when

approved by the user department.

6. CONFLICT OF INTEREST: All bidders must disclose, with their bid, the name of any

officer, director or agent who is also an employee of the Town or any of their agencies.

Furthermore, all bidders must disclose the name of any Town employee who owns,

directly or indirectly, any interest of any amount in the bidder’s firms or any of their

branches.

7. WARRANTY: Unless otherwise specified, the bidder agrees that the services furnished

under this bid shall be covered by the most favorable commercial warranty the bidder

gives to any customer for comparable services, and that the rights and remedies

provided herein are in addition to and do not limit any rights afforded to the Town by

any other provision of this bid. Regardless, all projects are warrantied for one year

from date of completion.

8. ADDENDUM: Any changes in the bid shall be made in the form of a written addendum by

the User Department. No other person shall be authorized to make changes verbally

or in writing. If an addendum is issued, the addendum sheet must be signed by the

bidder and emailed to maakhus@townofedistobeach.com.

9. LIABILITY: The vendor shall hold and save the Town, its officers, agents and employees

harmless from liability of any kind in the performance of this bid and against claims by

third parties resulting from the supplier’s breach of contract or the supplier’s

negligence.

10. PATENTS AND ROYALTIES: The bidder, without exception, shall indemnify and save

harmless the Town and its employees from liability of any nature or kind, including

cost and expenses for, or on account of, any copyrighted, patented or non-patented

invention, process, or article manufactured and used in the performance of this bid. If

the bidder uses any design, device or material covered by letters, patent or copyright,

it is mutually agreed and understood without exception that the bid prices shall include

all royalties or cost arising from the use of such design, device or material in any way

involved in the work.

11. SEALED BIDS: All bid submittals must be completed and submitted in a sealed parcel.

(DO NOT INCLUDE MORE THAN ONE BID SUBMITTAL PER ENVELOPE. BID

SUBMITTAL SHALL INCLUDE ONE (1) ORIGINAL) The Original bid submittal(s)

shall be submitted on the forms provided by the Town of Edisto Beach. All bids are

subject to the conditions herein; failure to comply will subject bid to rejection.

GENERAL INFORMATION

1. DEFINITIONS: The term “Town” means the Town of Edisto Beach, South Carolina, and

its authorized designees, agents or employees.

2. AWARD(S): The award of this bid shall be based on low bid meeting specifications and

other criteria as specifically called out in this document. As the best interest of the town

may require, the right is reserved to make award(s) by individual item, group of items or

as indicated in the bid form; to reject all bids or waive any minor irregularities or

technicalities in bids received. The Town will not accept the bid of vendors or contractors

who are delinquent in the payment of taxes, licenses, or any other money due by them to

the Town. This solicitation does not commit the Town to award a vendor or to pay for any

costs incurred in the preparation of the bid; or to procure or contract for any articles of

goods or services. In determining the lowest responsive and responsible bidder, in

addition to price, the following may be considered:

The ability, capacity, equipment and skill of the bidder to fulfill the contract. Whether or

not the bidder can fulfill the contract within the time specified, without delay or interference.

The character, integrity, reputation, judgment, experience and efficiency of the bidder. The

previous and existing compliance by the bidder with laws and ordinances relating to the

contract. The sufficiency of the financial resources to fulfill the contract to provide the

goods and/or services. The quality, availability and adaptability of the suppliers or

contractual services to the particular use required. The ability of the bidder to provide

future maintenance and service, as required or needed. The number and scope of

conditions attached to the bid. Whether the bidder has failed to fully perform prior

contracts to the Town’s satisfaction, or is past due, delinquent, or owes the Town any

money of any type.

Commodity Codes

• NAICS 561730Landscaping Services

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