Project Information

Bid Title

Non-Profit School Food Service Management Company

Issuing Agency

Leon County School District

Location

Florida

Published Date

Jan 6, 2026

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

108-2026

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

TYPE	Number	Name	PRE-BID CONFERENCE	Questions Due	Bids Due	Evaluation Team Meeting	Negotiation Meetings	Documents
ITN	108-2026	Non-Profit School Food Service Management Company	11/9/2025	12/2/2025	1/27/2026	2/3/2026	4/7/2026	Addendum 003 Addendum 002 Addendum 001 ITN 108-2026

Attachment Preview

Addendum #003

Invitation to Negotiate (ITN) 108-2026

Non-Profit School Food Service

Management Company

Date: January 6, 2025

Solicitation: ITN 108-2026 Non-Profit School Food Service Management Company

Bid Opening: January 27, 2026, at 2:00 P.M. EST

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to

post the bond or other security required by law within the time allowed for filing a bond shall

constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Please be advised that the changes below are applicable to the original specifications of the above-

referenced solicitation. Added or new language to the RFP is highlighted in yellow, while deleted

language has been stricken.

This Addendum provides the Board's written answers to the timely written questions received.

#

Question

Answer

1 Financial Support Documents:

See attachments.

• 2024/25 Food Service

Financial Audit

Financial documents link here:

• 2024/25 Food Service Final https://www.leonschools.net/finance-overview

Operating report

• 2024/25 Food Service

Budget

2 Does the School District expect to Hourly pay is not expected to increase at this time.

provide an hourly pay increase for

the bidding school year and what

should we financially plan for?

3 May we receive an electronic copy Copies of the CBA’s can be found here:

of both CBA’s

https://www.leonschools.net/laborrelations;

4 Will the converted hourly

No, converted hourly employees will not be required to

employees and the new FSMC

enter into the union.

hourly employees be required to be

entered into the unions?

5 Can you please explain the

If equipment needs to be moved from one school to

relocation of equipment clause on another, it will be the responsibility of the FSMC to

page 18 section O?

coordinate the equipment transfer and complete the LCS

transfer request form.

6 Can you expand on the detailed

LCS currently utilizes the equipment in Central Kitchen to

plan required for use of equipment prepare satellite meals as well as granola and spice

on page 19 section cc?

blends for schools. The FSMC shall provide a plan for

how it would utilize the equipment in Central Kitchen if

awarded the contract.

7 Can you provide the costs

22-23: $141,025

associated with the repair of

23-24: $182,504

equipment over the past 3 years? 24-25: $161,141

8 What is the time for the bid

2:00 p.m. Eastern Time

opening on 1/14/26?

9 Can you provide the reimbursement The reimbursement rate used and the commodity value

rate and commodity value to be

used by all companies for the ala

for the a la carte conversion are the rate established by

USDA for the 2025-2026 school year.

carte conversion for the RFP?

10 Can you provide the cost of all

$7,569.58

licenses to be covered by the FSMC

as per the RFP?

11 You stated at the pre-bid that the High Schools are the only campuses that have an open

School District offer Open Campus campus for lunch. District policy allows students in

to students at the HS? Please clarify grades 11 and 12 to leave campus during lunch.

if any other grade levels have open

campus.

12 Please provide the current staffing Supper meals are prepared by cafeteria staff during their

plan for dinner meals and summer normal work hours. Afterschool staff serve the meals

meals.

and provide the paperwork back to the cafeteria

manager the following day (these staff will not be part of

FSMC staffing plan).

13 Please provide the amount of

See attachments.

breakfast, lunch, snack meals for

the Summer Program. How many

days for the Summer Program?

14 Please explain why certain schools Unable to locate the reference in Exhibit G for this

listed in Exhibit G are red stating question. On Exhibit A, under the columns for Breakfast

Pre-Paid. Are these schools non- or Lunch Collection Procedure, those schools in red

CEP schools?

stating “Prepaid/Post-paid/Cash in Line” are non-CEP

sites.

15 What was the annual

See response to question 10.

license/permit costs from the 2024-

25 school year that the FSMC

would need to pay?

16 Has the Leon School District

See Attachments.

entered into any

Intergovernmental agreements or

Piggyback agreements with any

area districts, private schools, Head

Starts, to serve meals to in 2025-26

school year? Will these continue

into the 2026-27 school year?

ITN 108-2026 Addendum #002 Non-Profit School Food Service Management Company

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17 Please clarify if the School District is Yes, all sites are Offer Vs. Serve with the exception of the

offer vs serve or serve?

sites served from Central Kitchen.

18 Are adult meals offered, if so, how See attachment.

many on an annual basis? What is

the cost of adult meals?

19 Are there any vending machines There are five vending machines operated by school

that the FSMC will be responsible food service, one at each high school. Those machines

for? If so, which ones and how is are self-filled by food service staff and product is

the revenue/cash handled?

ordered through the Coca-Cola contract. Funds collected

by the machine are deposited by the cafeteria manager

at the end of each week.

20 What was the catering revenue for $65,679. Billing is done by LCS Finance and submitted to

the 2024-25 school year? Please the responsible party for payment.

specify how the billing and

payment of catering works with

School District and the FSMC.

21 Why has the District decided to go See Section 2.5.

out to bid?

22 Can you please provide a copy of See link: https://www.leonschools.net/finance-overview

the School District’s Audited

financials for the 2024-25 school

year.

23 Please provide a copy of School

See response to question 1.

District’s 2025-26 budget.

24 Please explain what

Including but not limited to flatware,

equipment/smallwares that the

trays, chinaware, glassware, and kitchen utensils.

FSMC would need to provide/pay

for.

25 Besides the staffing plan listed,

See attachment.

please identify what leadership

positions you currently have in

place. (ie; GM, Asst GM, RD, etc.)

26 Please clarify if the FSMC would

See page 29 of the ITN section 2.6.6.g.11; See also

need to provide a vehicle/s. What attached list of vehicles currently used by LCS.

vehicle/s are currently used by the

current FSMC? Which schools are

utilizing the service of the vehicle?

Please provide what the vehicle

make/model and what is the size of

the box of the box trucks if

applicable? Please also list any

additional inside electric or

mechanical specifications.

27 What is the Ala Carte Equivalency See ITN page 71, Meal Equivalent.

Factor to be used by each FSMC?

ITN 108-2026 Addendum #002 Non-Profit School Food Service Management Company

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28 Will the bid opening be a virtual bid No.

opening?

29 Please clarify what 10% of the labor Labor should be available to meet the business needs at

pool must be maintained in Section each site, including during times of staff absences.

2.6.1

30 Please clarify that the Cost Reply is Yes, this is correct.

only page 74 listed in the RFP. Thus,

this page only needs to be

submitted separately from the rest

of proposal.

31 Which location is currently

No schools currently offer breakfast in the Classroom. A

Breakfast in the classroom? Is there couple of schools (3) have breakfast carts for service in

an opportunity to make any other areas outside of the cafeteria, but may not be offering it

schools Breakfast in the Classroom daily. Yes, Breakfast in the Classroom or breakfast in

as well?

other areas on campus is able to be expanded as needed

and as allowed by the principal(s).

32 Section 2.6.7.1 states that the

Annually, the floor drains are inspected by LCS

FSMC will need to degrease the

Maintenance and if needed they are pumped out and an

floor drains. This is not a typical

invoice is sent to Nutrition Service. City of Tallahassee

function of the FSMC. Do you

also completes an annual inspection on them as well.

currently have a company that does

this? If so, please clarify.

33 What are the annual Utility Charges 22-23: $23,863.52

for the Central Kitchen that the

23-24: $21,763.61

FSMC will be responsible for?

24-25: $25,804.74

What equipment will the FSMC be

responsible for repairing and

See response to question 7.

maintenance?

34 On the Bidders Reference Form, SFA which is providing your reference should complete

please clarify if the FSMC will need the form.

to fill out any part of this, or the

SFA will fill out any part of this.

35 Please provide a current Ala Carte See attachment. Grade levels 6-12 are able to offer A La

price list. Please clarify which grade Carte.

levels these items are offered.

36 Please explain why we have to use When calculating meals, please use the attached

3,215,507 total meals for the Cost Consolidated meal and meal equivalents.

Reply page, when there were

3,415,378 meals listed for the

2024-25 school year on the Exhibit

G page. We would also need to

include the converted ala carte

meals (approx. 80,086 converted

meals) in the total meals number,

that is not included in the totals.

ITN 108-2026 Addendum #002 Non-Profit School Food Service Management Company

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37 In Exhibit G meal claims when going See response to question 36.

through the numbers it calculates

to 3,494,668 meals, not 3,415,378

can you please explain why there

would be a difference, and why we

would use 3,215,507 for the Cost

Reply page. We would also need to

include the converted ala carte

meals (approx. 80,086 converted

meals) in the total meals number,

that is not included in the totals.

38 What do the CCFP meals represent See Attachment.

specifically listed on Exhibit G?

39 Please clarify what is the static

See attachments.

district labor dollar amount that

each FSMC will need to use for the

purpose of this RFP.

40 Which schools are being satellited See response to question 16 in attachment.

from the Central Kitchen?

41 Do we need to include the district See response to question 39.

labor cost in the meal rate? If so,

please explain how that will work in

terms of billing.

42 Please explain why there are paid See Exhibit A of the ITN. Four schools are non-CEP.

meals if the district is CEP?

43 Please provide the ala carte sales See attachment.

by each school for the 2024-25

school year.

44 Please provide which positions are A full report of employee benefits has been requested,

currently taking benefits, and

but is not yet available by the time of posting. See

specify which benefit is being

attached estimated employee salary and benefits and

taken.

costs.

45 Please provide the current PTO

See attached Payroll schedules for all position types.

days for each position.

46 If an employee decides to work for See response to question 4.

the FSMC, please clarify that they

will or will no longer be in the

union.

47 How many serving days are there 175 student days

during the school year?

48 Which companies attended the

See attachment.

pre-bid meeting?

49 Please provide the Central Kitchen Food Service Driver, hire date 3/10/2015, wage

Driver wages and hire dates as

$19.72/hr; 8 hours; 240 contract days. Currently moving

those are not listed in Exhibit O. from two drivers to one driver.

ITN 108-2026 Addendum #002 Non-Profit School Food Service Management Company

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 722310Food Service Contractors

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