Project Information

Bid Title

Tulsa Gateway Signage

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Dec 8, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-908

Original Source

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Bid Documents

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Project Description

Bid ID:	26-908
Addendum:	0
Bid Due Date:	1/14/2026
Description:	Tulsa Gateway Signage
Bid Document:	IFB 26-908 Tulsa Gateway Signage.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

Invitation for Bid (IFB)

26-908

Supplies or Services Requested: Tulsa Gateway Signage

Department: Public Works

NIGP Commodity Code(s): 305-71, 306-71, 557-62, 557-63, 559-70, 801-60,

801-66, 801-85, 906-57, 936-74, 962-79

Solicitation Schedule

EVENT

IFB Issue Date

DATE

12/08/2025

Pre-Bid Conference

Virtual – email buyer for invitation

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

Thursday, Dec. 18, 2025

9:30AM – 10:30AM CT

1/05/2026

10 Days prior to IFB due date

01/14/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Donny Tiemann | dtiemann@cityoftulsa.org

All questions should be emailed with IFB 26-908 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

IFB 26-908 | Tulsa Gateway Signage | Issue Date: 12/08/2025

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase and install Tulsa Gateway Signage.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

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IFB 26-908 | Tulsa Gateway Signage | Issue Date: 12/08/2025

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Tulsa Gateway Signage, comprised of two installations within the

corporate limits of the City of Tulsa, to include fabrication of signs and sign receiving sleeves,

storage, delivery, installation, power connection, and coordination with footing installer.

Seller Qualifications

Experience in large-scale commercial sign fabrication and installation, including electrical and

lighting. Must be able to secure the services of a professional engineer, licensed in the State of

Oklahoma, to perform structural engineering services and to sign and seal associated documents.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

Additional Supply-Specific Delivery Requirements

West Sign Location: This sign will be placed at 3770 S. Southwest Boulevard, Tulsa.

East Sign Location: The sign will be placed near the highway on the eastern side of City owned

property south of 1003 N. 129 E Ave and north of I-244. Tulsa County Assessor Parcel ID 90433-

04-33-65915.

Site Restoration to pre-project or better conditions following delivery and installation is required.

SPECIAL PROVISION: INTERNAL MILESTONE

A. Seller shall complete fabrication and delivery to footing contractor of 24” stub-out pipe

within fourteen (14) calendar days of the notice-to-proceed date. If the Seller fails to meet

this internal milestone, then the Seller agrees to pay the City, not as a penalty, but as

liquidated damages for such breach of Contract, the sum of two thousand five hundred

dollars ($2,500.00) for each and every calendar day of failure to complete this work after

the specified time. The said amount is fixed and agreed upon because of the impracticability

and extreme difficulty of fixing and ascertaining the actual damage the City would in such

event sustain. It is expressly understood and agreed that the said time for completion of the

work described herein is a reasonable time for the completion of same.

2. Specifications

The Bid must meet or exceed the following Specifications.

***See attached EXHIBIT ‘B’ for project locations and specifications.

IFB Rev 02/2024

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IFB 26-908 | Tulsa Gateway Signage | Issue Date: 12/08/2025

III.

BID SUBMISSION INSTRUCTIONS AND INFORMATION

1. Bidder Registration: To ensure timely updates and alerts about business opportunities with the

City, interested Bidders should register as a Bidder with the City. To register, interested Bidders

should complete the City’s vendor registration form by contacting Andrea Evans at

purchasing@cityoftulsa.org or check the City’s "Selling to the City" Website.

2. Pre-Bid Conference: If a pre-Bid conference is required, see the first page for time and location.

Attendance Requirement

☒ Attendance at the Pre-Bid Conference is required to submit a Bid.

☐ Attendance is not required to submit a Bid.

3. Questions and Concerns: As You prepare Your Bid response, You may have questions or points

of clarification around this Solicitation. Any questions or comments about this Invitation for Bid

must be sent via e-mail to the buyer listed on the first page “Assigned Buyer” and be received at

least 10 Days prior to the Bid Submission Date. Please include the IFB Bid number (as

indicated on the title page) on all communications. Bidders may only communicate with the City

through the Assigned Buyer – communication with other City staff could result in disqualification.

4. Issuing of Addenda: The City may addend or amend its IFB at any time before the Bid

Submission Date. In addition to registering as a Bidder with the City, Bidders can check the

“Purchasing Bid Opportunities & Results” page on the City Website for the latest updates (linked

here). Any such amendments shall become a part of the Agreement. You must acknowledge

receipt of any Addenda or Amendments by writing in the issued Addenda numbers on Exhibit A –

Delivery and Pricing. City may reject any Bid that fails to acknowledge any Addenda or

Amendments.

5. Submission and Receipt of Bids: The City requires two completed Invitation for Bids: 1 Original

and 1 Copy. Each must be clearly labeled on the front sheet indicating “Original” or “Copy.” Use

the Bidder Checklist to ensure Your Bid includes all required components. If a copy on electronic

media is also required, the box below will be checked.

☒Electronic Copy also required.

Bids must be received no later than 5:00 PM (CST) on the Bid Submission Date (see first page)

and delivered to:

City of Tulsa - City Clerk’s Office

175 East 2nd Street, Suite 260

Tulsa Oklahoma 74103

Bids must be sealed and either mailed or delivered. The package, container, or envelope should

contain both of Your completed Bids, the original and the copy. Please use the provided label on

the last page of this IFB to clearly write the Bidder’s legal name and Bid number on the outside

of the package, container, or envelope. No faxed or emailed Bids will be considered.

Bids received after the stated date and time will not be accepted. The timestamp clock located

at the City Clerk’s Office on the second floor of City Hall at 175 East 2nd Street, Suite 260, Tulsa,

Oklahoma, 74103 is the City’s official bid clock for this IFB. Timeliness of Bid submittals will be

determined using only this clock.

IFB Rev 02/2024

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IFB 26-908 | Tulsa Gateway Signage | Issue Date: 12/08/2025

Exceptions to Timeliness Requirement

The Purchasing Agent, at his/her sole discretion, may make exceptions only for the following

reasons:

• City Hall closed for business for part or all of the day on the date the response was due;

• If the Purchasing Agent deems it appropriate due to large-scale disruptions in supply chains

and the transportation industry that may have prevented delivery as required;

• If documented weather conditions caused the late delivery. You must provide documentation

of such weather to the satisfaction of the Purchasing Agent.

In the event that the Bid submittal is delivered after the time specified and does not meet the

exceptions listed above, the Bid will not be accepted and the submittal envelope will not be

opened.

The City will not be liable for delays in delivery of Bids to the City due to handling by the U.S.

Postal Service, or any other type of delivery service. The City reserves the right to postpone the

date and time for submittal of Bids at any time prior to the Bid Opening Date or to delay or

reschedule the Bid Opening Date for its own convenience.

The City reserves the right to cancel, revise, or amend this IFB and associated bidding

documents up to the time specified for receipt of Bids.

6. Bid Opening: All Bid openings are public and take place at 8:30 a.m. Thursday, the day after

Bids are due. The Bid openings are held in the City of Tulsa Council Meeting Room, 175 East

2nd Street, 2nd Floor, Tulsa, Oklahoma.

IFB Rev 02/2024

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