Project Information

Bid Title

Generator Maintenance – Fire Stations

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Mar 2, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 1400

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 1400
Addendum:	0
Bid Due Date:	3/25/2026
Description:	Generator Maintenance – Fire Stations
Bid Document:	TAC 1400 – Generator Maintenance – Fire Stations.pdf
Attachments:

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 1400

Supplies or Services Requested: Generator Maintenance – Fire

Stations

Department: Asset Management

NIGP Commodity Code(s): 909-63, 936-39

Solicitation Schedule

EVENT

IFB Issue Date

DATE

03/02/2026

Pre-Bid Conference

NO PRE-BID CONFERENCE

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

03/16/2026

10 Days prior to IFB due date

03/25/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Angie Tune, Senior Buyer | atune@cityoftulsa.org

All questions should be emailed with TAC 1400 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 1400 | Generator Maintenance – Fire Stations | Issue Date: 03/02/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase Generator Maintenance for Fire Stations

for use by the Asset Management Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

2

TAC 1400 | Generator Maintenance – Fire Stations | Issue Date: 03/02/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Generator Maintenance for Fire Stations for use by the Asset

Management Department.

Seller Qualifications

Seller response time for on-call issues is two (2) hours from the original call.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

General:

This IFB is for engine inspection and maintenance of thirty-three (33) generators located at various

locations throughout the City of Tulsa. Seller must honor all warranties that remain on any of these

generators.

The Seller, however, shall not perform any work, for any reason, that would jeopardize any warranty.

If the Seller performs work that invalidates the warranty, the Seller then becomes responsible to keep

the generators working for the remainder of the warranty period at no cost to the City of Tulsa. The

City of Tulsa, at its option, may elect to bill the Seller and the Seller will be required to pay for all

repairs until the end of the warranty period.

Work hours shall be established with Asset Management group after the Award of Bid.

The Seller will be responsible for compliance with all federal, state, and municipal laws, regulations,

and ordinances applicable to this work and also for the character and professional actions of its

employees at all times.

Repairs:

All repairs must be performed in accordance with these Specifications and be pre-approved by the

Asset Management representative.

Services Covered in Annual Agreement:

A. PM Level I Service – Services to be performed semi-annually, each spring and fall, per site:

1. Check oil level

2. Check cooling system (if applicable)

a. Check coolant level

b. Test coolant conditioner level

c. Add DCA4 conditioner as needed

IFB Rev 02/2024

3

TAC 1400 | Generator Maintenance – Fire Stations | Issue Date: 03/02/2026

d. Check condition of radiator fan drive belts

e. Check condition of radiator cores and cooling fins

f. Check cooling system lines flexible connectors for signs of leaks and cracking

3. Check air intake system

a. Visually inspect condition of air filter

b. Inspect air inlet system flexible connections for wear and cracking

4. Check fuel system

a. Inspect system for leaks

b. Check and record subbase fuel tank level

5. Check batteries, cables and charging system

a. Visually inspect battery post for signs of corrosion build up, clean as necessary

b. Visually check battery electrolyte level, top off as necessary with distilled water

c. Visually check cables for corrosion and wear

d. Check cables for tightness

e. Check battery charger output voltage

f. Start engine and record starting battery voltage drop during cranking

g. Check charging alternator output voltage

6. Check generator operation

7. Check and fill out Field Service Report

a. Check for fluid and exhaust leaks

b. Record all engine gauge parameters

i. Oil pressure

ii. J/W temperature

iii. Fuel pressure

iv. DC output voltage

c. Record generator meter readings

i. AC volts

ii. Frequency

iii. AC amperes (if unit is loaded)

8. Visually inspect transfer switch

a. Transfer load from Utility to Generator Set if operations permit

9. Check function of the generator system and its components, inform of any needed repairs

B. PM Level II Service – Full-service inspection and maintenance include these services to be

performed annually, each spring, per site:

1. Perform PM Level I Inspection

2. Change oil and oil filter(s)

a. Drain oil sump

b. Drain filter housings and remove old filter(s)

c. Refill oil sump with 15W40WT DEO

d. Install new oil filter(s)

e. Dispose of used oil with authorized recycle center

f. Drain and crush all filter(s), dispose of crushed filter(s)

3. Change fuel filter(s) (if applicable)

a. Drain filter housings and remove old filter(s)

b. Install new fuel filter(s)

c. Drain and crush all filter(s), dispose of crushed filter(s)

C. 30 Minute Transfer Test: Services shall be provided on an annual basis during regular

business hours.

1. Visually inspect transfer switch

IFB Rev 02/2024

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TAC 1400 | Generator Maintenance – Fire Stations | Issue Date: 03/02/2026

a. Transfer load from Utility to Generator Set and perform a half hour building load test

and record all readings.

2. Check function of the generator system and its components, inform the customer of any

needed repairs

D. Load Bank Service: Load Bank services shall be provided on an ANNUAL basis during regular

business hours.

Load Bank Services to be performed:

1. Hook up cables between portable load bank and generator set

2. Apply load to NFPA110 standards and run for 2 hours

3. Log all engine and generator parameter readings every 15 minutes

4. Remove load and allow engine to cool down for 10 minutes

5. Remove cables and place generator set back into automatic mode

E. Optional Services:

1. Oil sample testing

2. Jacket water coolant sample testing (if applicable)

3. Fuel sample testing (if applicable)

4. Fuel tank top off service (if applicable)

5. Fuel treatment (if applicable)

a. Treat diesel fuel tank with a quality Fuel Treatment

Seller will respond to emergency requests within two (2) hours from the original call by the City’s

staff.

Warranty:

Seller will warrant repairs and services in accordance with the Purchase Agreement.

Generator Sites and Information:

Site

FS 02

FS 04

FS 05

FS 07

FS 12

FS 13

FS 21

FS 22

FS 27

FS 31

FS 66

FS 06

FS 14

FS 18

FS 23

FS 26

FS 29

Address

524 W Edison, Tulsa, OK

524 W 12th St S., Tulsa, OK

102 E 18th St., Tulsa, OK

3005 E 15th St., Tulsa, OK

3123 W 40th St S., Tulsa, OK

345 S 41st W Ave., Tulsa, OK

4606 E 31st St., Tulsa, OK

7307 E 15th St., Tulsa, OK

11707 E 31st St., Tulsa, OK

3002 N Mingo Rd., Tulsa, OK

14333 E 11th St., Tulsa, OK

7212 S Union, Tulsa, OK

3602 S Lewis Ave., Tulsa, OK

4802 S Peoria Ave., Tulsa, OK

4348 E 51st St., Tulsa, OK

2404 W 51st St., Tulsa, OK

7429 S Lewis Ave., Tulsa, OK

Make

Kohler

Generac

Cummins

Gillette

Cummins

Kohler

Kohler

Kohler

Generac

Kohler

Generac

Kohler

Gillette

Cummins

Gillette

Generac

Generac

M/N

80REZGD

OD5703/7661550500

GGEH-1417305

SP-620-3-2N2

GGHE-1417304

60REZGB

30RZGB

80REOZGD

13366560100

60REZGB

13366560100

S0REZGD

GGHE-1417304

QT07068JNSNA

1336656100

IFB Rev 02/2024

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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