Project Information

Bid Title

Request for Proposal- Crime Prevention Through Environmental Design (CPTED)

Issuing Agency

Alachua County Housing Authority

Location

Florida

Published Date

Dec 16, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal- Crime Prevention Through Environmental Design (CPTED)

As the Alachua County Housing Authority (ACHA) is the owner and/or operator of several multifamily residential properties, it wishes to be considered for civil remedies which are part of FS 768.0706, including protection from liability for the owner or principal operator of a multifamily residential property if certain enumerated security actions are taken. In keeping with its Procurement Policy, the ACHA seeks to obtain proposals from parties with a current and valid Florida Crime Prevention Through Environmental Design (CPTED) practitioner designation certificate issued by the Florida Attorney General’s Office, to perform CPTED Assessments on the properties which are referenced in the Request For Proposal (RFP).

CPTED Procurement – Download

Attachments:

• Form HUD-5369 Instructions to Bidders for Contracts
  • Download
• Form HUD-5369-A Representations, Certifications and Other Statements of Bidders
  • Download
• Form HUD-5369-B Instructions to Offerors Non-Construction
  • Download
• Form HUD-5370-C Section I General Conditions for Non-Construction Contracts
  • Download
• Section 3 Certification form
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• Legally Required Statement and Provisions Regarding Access to Records
  • Download

Attachment Preview

Request for Proposal (RFP) for

CPTED ASSESSMENTS

REQUEST FOR PROPOSALS (RFP) for CPTED ASSESSMENTS

INTRODUCTION

The Alachua County Housing Authority (hereinafter, “ACHA”) is a public entity, formed in 1967 to

provide federally subsidized housing and housing assistance to low-income families, in Alachua County,

Florida. ACHA is headed by an Executive Director and governed by a Board of Commissioners. ACHA is

subject to the requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and

ACHA’s procurement policy. The Agency was brought into existence by resolution by the Legislature

of the State of Florida. ACHA is a subdivision of the State of Florida.

Currently, the ACHA owns and/or manages: (a) 256 Public Housing Units; (b) the Sunshine Inn, totaling

30 zero-bedroom units; (c) the Sunrise Residence Inn, totaling 34 SRO units and 1 two-bedroom unit;

and (d) a Neighborhood Stabilization Project, totaling 6 single family homes. ACHA has management

agreements pending for (e) East Tumblin Creek, totaling 36 SRO units; and (f) Forest Edge, totaling 31

SRO units. The ACHA also administers approximately 1,160 Housing Choice Vouchers and has a

development partnership with Arbour Valley Management to manage 40 PBV as part of a senior

complex.

As the ACHA is the owner and/or operator of several multifamily residential properties, it wishes to

be considered for civil remedies which are part of FS 768.0706, including protection from liability for

the owner or principal operator of a multifamily residential property if certain enumerated security

actions are taken. In keeping with its Procurement Policy, the ACHA seeks to obtain proposals from

individuals with a current and valid Florida Crime Prevention Through Environmental Design

(hereafter, “CPTED”) practitioner designation certificate (hereafter, “FCP”) issued by the Florida

Attorney General’s Office, to perform CPTED Assessments on the properties which are referenced in

this RFP.

To submit a proposal to perform this work, the inspector must be a current FCP, as defined above, and

must have been a practitioner for a minimum of five (5) years from the due date of the RFP (i.e. must

have had at least one update to the initial designation).

Proposals that are accepted by the ACHA are binding contracts. Incomplete submittals are not

acceptable and will not be evaluated or considered for an award. All Documents and Submittals shall

be received by the ACHA on or before date and hour for specified for receipt. Late Submittals will

remain unopened. ACHA is not responsible for delays in the receipt of your proposal regardless of

the form of delivery. Proposals submitted become the property of ACHA and will not be returned.

This part of the page is intentionally left blank

Alachua County Housing Authority

Page 1

REQUEST FOR PROPOSALS (RFP) for CPTED ASSESSMENTS

RFP INFORMATION AT A GLANCE

ACHA CONTACT PERSON

HOW TO OBTAIN THE RFP DOCUMENTS

ON THE ACHA WEBSITE

PRE-PROPOSAL CONFERENCE

QUESTIONS DUE DATE

Ron Hall

Director of Operations

ron@acha-fl.com

352-372-2549 x512

RFP documents can be downloaded from the ACHA

website under the procurement tab www.acha-

fl.com/procurement

There is no pre-proposal conference scheduled under

this procurement

Questions are to be submitted and are due to

ron@acha-fl.com by Monday December 29, 2025 at

4:00pm EST

HOW TO FULLY RESPOND TO THIS RFP

BY SUBMITTING A PROPOSAL

SUBMITTAL

PROPOSAL SUBMITTAL RETURN &

DEADLINE

All questions will be answered and posted at www.acha-

fl.com/procurement

Provide a thorough proposal and include all requested

documents by the submission deadline

If electronically submitted: ron@acha-fl.com

Please note “Proposal for CPTED Assessments” in the

subject line

If mailed:

Alachua County Housing Authority

Attention: Ron Hall, Director of Operations

703 NE 1st Street

Gainesville, FL 32601

Please note “Proposal for CPTED Assessments” on the

outside of the envelope/package

ANTICIPATED APPROVAL BY ACHA

Deadline for submittal is 4:00pm EST on Monday

January 5, 2026

Anticipated award date is Thursday January 8, 2026

ACHA’S RESERVATION OF RIGHTS:

 The ACHA reserves the right to reject any or all proposals, to waive any informality in the RFP

process, or to terminate the RFP process at any time, if deemed by the ACHA to be in its best

interests.

 The ACHA reserves the right not to award a contract pursuant to this RFP.

 The ACHA reserves the right to terminate a contract awarded pursuant to this RFP, at any time

for its convenience upon 30 days written notice to the successful proposer(s).

Alachua County Housing Authority

Page 2

REQUEST FOR PROPOSALS (RFP) for CPTED ASSESSMENTS

 The ACHA reserves the right to determine the days, hours and locations that the successful

proposer(s) shall provide the services called for in this RFP.

 The ACHA reserves the right to retain all proposals submitted and not permit withdrawal for a

period of 60 days subsequent to the deadline for receiving proposals without the written

consent of the ACHA Contracting Officer (CO).

 The ACHA reserves the right to negotiate the fees proposed by the proposer entity.

 The ACHA reserves the right to reject and not consider any proposal that does not meet the

requirements of this RFP, including but not necessarily limited to incomplete proposals and/or

proposals offering alternate or non-requested services.

 The ACHA shall have no obligation to compensate any proposer for any costs incurred in

responding to this RFP.

 The ACHA shall reserve the right to at any time during the RFP or contract process to prohibit

any further participation by a proposer or reject any proposal submitted that does not conform

to any of the requirements detailed herein. By accessing the hard copy RFP and/or downloading

this document via our website, www.acha-fl.com/procurement, each prospective proposer is

thereby agreeing to abide by all terms and conditions listed within this document, and further

agrees that he/she will inform the CO in writing within 5 days of the discovery of any item listed

herein or of any item that is issued thereafter by the ACHA that he/she feels needs to be

addressed. Failure to abide by this time frame shall relieve the ACHA, but not the prospective

proposer, of any responsibility pertaining to such issue.

 The ACHA reserves the right to select a single or multiple award contract.

 The ACHA reserves the right to add/subtract requirements during the contract period when it

is in the best interest of the ACHA.

 The ACHA will allow “Piggyback Contracting” under this RFP. Proposer will be asked to allow in

kind.

SCOPE OF WORK:

The ACHA requests proposals for the provision of CPTED Assessments for multiple properties and

locations within its portfolio. Any entity responding to this request must be licensed for and

experienced in the services as stated in this RFP in the State of Florida and allowed to provide services

within Alachua County Florida.

The ACHA, in keeping with FS 768.0706, is requesting that the selected proposer, perform CPTED

Assessments (HB837/FS 768.0706 reports), on the locations shown in the “Locations Covered By

This RFP” list that follows. The list identifies the number of buildings at each of the selected

Developments, as well as number of parking spaces and number of units which will need to be

made part of the assessment at each Development. To avoid potential future problems with

pricing and deliverables, proposers will need to make themselves familiar with the locations prior

to submittal of a proposal.

Deliverables: CPTED Assessment reports, as referenced in FS 768.076, delivered to the ACHA, to

which the ACHA will be charged with ongoing substantial compliance. You are asked to provide

sample reports as part of your proposal.

Alachua County Housing Authority

Page 3

REQUEST FOR PROPOSALS (RFP) for CPTED ASSESSMENTS

LOCATIONS COVERED BY THIS RFP:

 Public Housing – Cedar Ridge

o 507 SW 67th Ter Gainesville, FL 32607

o 8 each 2-bedroom townhouse units as a row house with separate entrances

 Sunshine Inn Apartments

o 4155 NW 13th St Gainesville, FL 32609

o 5 each single-story buildings

o Converted hotel with the following:

 31 residential units

 Maintenance and property management office

 Maintenance storage

 ACHA may add additional locations and units after award as determined necessary

PROPOSAL FORMAT: please note if using a sub-contractor and include all information for prime

contractor and sub-contractor. Failure to provide requested documentation will result in the full

proposal being deemed non-responsive. This information cannot be provided after award.

The ACHA intends to retain the successful proposer pursuant to a “Best Value” basis, not a “Low Price

Proposal” basis ("Best Value," in that the ACHA will consider factors other than just cost in making the

award decision). None of the proposed services may conflict with any requirement the ACHA has

published herein or has issued by addendum.

The proposal must be inclusive of the following items, in order to be found responsive to this

solicitation, and for the proposer to be subsequently found to be responsible to perform the work:

 A priced proposal to perform all of the work as identified in this solicitation broke out per

location noted above

 A “per-unit” price for each location, should the ACHA elect to request additional checks

 A copy of his/her valid Florida CPTED FCP designation certificate issued by the Florida

Attorney General’s Office. As the minimum requirement for being considered for the work is

a minimum of 5 years with an FCP designation, the certificate should be an update

designation beyond the original certificate

 An example (sample), of an HB 837/FS 768.0706 report that the submitter has previously

performed; note if this was for a Public Housing Authority

 The number of HB837/768.0706 assessments that the submitter has conducted in the State of

Florida and Alachua County

 The number of HB837/768.0706 assessments that the submitter has conducted for a Public

Housing Authority

 The submitters methodology and/or approach for lighting and property/unit compliance

checks

 Conflict of Interest Statement

 Proposers Certification

 Proposers Statement

 A copy of the submitters existing Insurance Certificate(s)

Alachua County Housing Authority

Page 4

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541690Other Scientific and Technical Consulting Services

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