Project Information

Bid Title

Realtor RFP for Public Guardian and Public Administrator Programs

Issuing Agency

County of San Mateo

Location

California

Published Date

Apr 2, 2025

Closing Date

Apr 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Realtor RFP for Public Guardian and Public Administrator Programs

Addenda: 0

Release Date: 4/2/2025

Due Date: 4/30/2025

Post Information

Posted At:Wed, Apr 2, 2025 9:47 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Sale of Real Property services are for the Public Guardian and the Public Administrator programs.

Populations served: The services provided are for clients of the Public Guardian program and decedent cases of the Public Administrator. Contractors will collaborate with AAS staff to list and sell the properties.

The Public Guardian and Public Administrator programs provide conservatorship and estate administration services as specified by the California Probate and Welfare and Institutions Codes. Real property sales are supervised by the court and typically involving listing the property with a licensed real estate agent, advertising the property, and seeking court confirmation in a public hearing before finalizing the sale, ensuring the best price for the estate while acting in the best interests of the conservatee, beneficiaries, or heirs.

The contracts will be issued annually and are in a total amount not to exceed $300,000 per contract for up to five years.

Background

Aging and Adult Services (AAS): San Mateo County AAS is a division of County Health. The Division provides a wide range of services to help seniors, people with disabilities and dependent adults live as safely and independently as possible in the community, AAS also administers the estates of deceased persons for whom there is no one able or willing to serve as administrator. AAS’s goal is to develop an integrated long-term supportive services system for older adults and adults with disabilities that is person-centered and responsive to the individual needs of older adults and adults with disabilities. Coordinated home and community-based services are designed to maintain individuals in community settings and provide flexible resources that reduce administrative duplication, complexity and fragmentation.

San Mateo County Public Guardian/Conservatorship Program: Deputy Public Guardians/Conservators (DPGs) coordinate housing, care, medical treatment, and asset management of frail elderly and gravely disabled persons under the jurisdiction and supervision of the Superior Court.

San Mateo County Public Administrator Program: Deputy Public Administrators administer the estates of persons without an appropriate person willing or able to act as administrator. The Public Administrator’s primary duties are to protect the decedent’s property from waste, loss and theft; to make appropriate burial arrangements; conduct thorough investigations to discover all assets; liquidate assets at public sale or distribute assets to heirs; pay the decedent’s bills and taxes and locate persons entitled to inherit from the estate and ensure that these individuals receive their inheritance. The Public Administrator also acts under the authority of the Superior Court.

Timeline

RFP Released:

April 2, 2025

Pre-Proposal Meeting (Non-Mandatory):

April 15, 2025, 3:00pm

Please contact Elaine at ewang1@smcgov.org

Deadline for Questions, Comments and Contract Exceptions:

April 24, 2025, 5:00pm

Proposal Due Date and Time:

April 30, 2025, 5:00pm

Interviews (tentative):

May 12, 2025

Anticipated Contract Award Date:

May 20, 2025

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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