Project Information

Bid Title

2633 RFI Cold and Treated Water Meter Standardization

Issuing Agency

Contra Costa Water District

Location

California

Published Date

Feb 4, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

2633

Original Source

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Bid Documents

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Project Description

Bid Number:	2633
Bid Title:	2633 RFI Cold and Treated Water Meter Standardization
Category:	Request For Proposals
Status:	Open

Description: CCWD RFI 2633 posted to the Planetbids online portal: https://vendors.planetbids.com/portal/52380/bo/bo-detail/137957 Â (opens in a new tab) (opens in a new tab) Publication Date/Time: 2/3/2026 12:00 AM Closing Date/Time: 3/19/2026 4:00 PM Related Documents: 2633 RFI Cold and Treated Water Meter Standardization (PDF)

Attachment Preview

CONTRA COSTA WATER DISTRICT

REQUEST FOR INFORMATION

RFI # 2633 Cold and Treated Water Meter Standardization

Issued: Tuesday, February 3, 2026

Submittal Deadline: 4:00 p.m. (PST) Thursday, March 19, 2026

to

Contra Costa Water District

1331 Concord Avenue, Concord, California

Attn: Judy Phan, Purchasing Officer

*It is the Proposer’s responsibility to read the entire document, any adendums and to comply with all

requirements listed herein. Any addenda to this Request for Information (RFI) will be directed to all

participating proposers. It is the proposers’ responsibility for any adendums, notices, or changes to the RFI or RFI

process.

I.

About CCWD

Contra Costa Water District was formed in 1936 to provide water for irrigation and industry and now

serves approximately 550,000 people in central and eastern Contra Costa County. Contra Costa

Water District is a local service agency known as a special district. Being a special district allows us

to have a single well-defined focus to meet a specific need. We provide a vital service of keeping

the water flowing to our community.

Website: http://www.ccwater.com

II. Notice of Inviting Proposals and Samples

A. Submittal of Information

An electronic proposal (in searchable PDF format) shall be submitted via CCWD's Planetbids

portal:

https://vendors.planetbids.com/portal/52380/bo/bo-detail/137957

B. Conditions of Request for Information

Terms of Agreement

This service is for an initial five (5) year base period beginning (FY27) July 1, 2026, through June 30, 2027.

Vendors shall provide annual pricing for each of the five years, covering FY27 through FY31. At the

discretion of CCWD (Contra Costa Water District), the standardization program may include optional

annual renewals beyond FY1, subject to satisfactory performance, pricing review, and continued

compatibility with CCWD requirements, including future AMI technology needs.

Liability of Cost and Responsibility

CCWD shall not be liable for any costs incurred in response to this RFPs. All costs shall be borne by the

person or organization responding to the request. The person or organization responding to the

request shall hold CCWD harmless from any and all liability, claim or expense whatsoever incurred by

or on behalf of that person or organization. All submitted material becomes the property of Contra

Costa Water District.

Insurance

CCWD has initiated an insurance compliance program. This program requires all companies providing

products and services to CCWD to have insurance coverage prior to the issuance of any contract. Once

the most responsive proposer has been established, that vendor will have until 15 days after selection

to provide all required insurance documents per the samples provided and register with CCWD’s

insurance compliance tracking system, MyCOI. Failure to provide this insurance documentation will

result in CCWD considering this proposal or response to be unresponsive.

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Business License

Business licenses will be verified with the issuing agencies and references will be checked.

Prevailing Wage

Pursuant to Section 1770, et seq., of the California Labor Code, the successful proposer shall pay not

less than the prevailing rate of per diem wages as determined by the Director of the California

Department of Industrial Relations. Copies of such prevailing rate of per diem wages are on file at the

office of the Purchasing Officer, where copies will be made available during normal working hours to

any interested party upon request, or Proposers may prefer to obtain the current prevailing rate of per

diem wages directly from the website maintained by the California Department of Industrial Relations

(http://www.dir.ca.gov/dlsr/pwd/index.htm ).

Equal Employment Opportunity

Per District Administrative Procedure XII-4 entitled Equal Employment Opportunity; Prohibition of

Discrimination, Harassment, Retaliation, and Abusive Conduct, CCWD is an equal employment

opportunity employer. As such, CCWD employs, recruits, retains, promotes, evaluates, terminates, and

otherwise treats all employees, contractors, and job applicants on the basis of merit, qualification, and

competence, and without regard to any Protected Category under the Equal Employment Opportunity

Commission or the State of California Department of Fair Employment and Housing. CCWD does not

tolerate discrimination, harassment, retaliation, or abusive conduct by or against employment

applicants, employees, those not employed by, but working on behalf of CCWD, and/or members of the

public. Immediate and appropriate corrective action will be implemented as warranted for all such

misconduct. Administrative Procedure XII-4 is applicable to all employees and agents of CCWD with

whom an individual comes into contact in the workplace or a work-related situation. CCWD’s policy can

be found at the following web address: https://www.ccwater.com/DocumentCenter/View/973/XII-4-

Equal-Employment-Opportunity-PDF.

The attached request for information requirements must be completed and provided by the

respondent. The information will be the basis for evaluation of cost between respondents and will be

the basis for actual charges for services performed under the terms of this contract. Submission of a

proposal and samples constitute acceptance of CCWD’s Purchase Order Terms and Conditions

(Attachment C). Failure to indicate herewith any exceptions to the Purchase Order Terms and

Conditions shall forever waive any such exceptions.

Addenda

Any changes, additions, or deletions to this proposal will be in the form of written Addenda issued by

the Contra Costa Water District and posted to CCWD’s website. CCWD will not be responsible for failure

of any prospective Vendor to receive such Addenda. All Addenda so issued shall become part of this

proposal.

Questions concerning Cold and Treated Water Meter Standardization should be directed to the CCWD

Purchasing Officer at ccwdpurchasingrequests@ccwater.com, referencing RFI #2633 and must be

Page 3 of 4

received by 4:00 p.m., Tuesday, February 17, 2026. Responses to all questions received by the due date

will be published on CCWD website as an Addendum to the RFI on Monday, March 9, 2026.

Best Value Award

CCWD specifically reserves the right to reject any or all proposal, to make any awards or any rejections

in what it alone considers to be in the best interest of CCWD, and to waive any irregularities in the

proposals. CCWD does not obligate itself to accept the lowest proposal and specifically reserves the

right to reject any or all proposal or CCWD will accept any proposal or combination of proposals

considered most favorable. CCWD reserves the right to hire a primary and secondary contractor in the

event the primary contractor cannot respond in a timely manner.

WHAT:

Submit proposal on CCWD's Planetbids portal

accordance with the instructions in this Request for Information.

WHEN:

4:00 p.m., Thursday, March 19, 2026

WHERE:

Contra Costa Water District, 1331 Concord Ave., CA. 94520

ATTENTION: Judy Phan, Purchasing Officer

Proposal should be prepared considering the information in the following attachments:

Attachment A - Scope of Work

Attachment B - Vendor Submission Form

Attachment C - Purchase Order Terms and Conditions

Sincerely,

Judy Phan

Purchasing Officer

Page 4 of 4

Attachment A

SCOPE OF WORK AND TECHNICAL REQUIREMENTS

CCWD (Contra Costa Water District) is soliciting meter samples for inclusion in an evaluation that will

identify and prioritize viable meter technologies for use in CCWD’s treated water service area.

Participation in this evaluation will result in submitted meters being tested and ranked to inform

CCWD’s treated water meter evaluation and standardization process.

Firms wishing to participate will submit 5/8” meters to be screened against CCWD’s Minimum

Requirements and, if met, will then be moved forward for Performance Testing as defined herein. Only

products that meet CCWD’s Minimum Requirements will continue through the Performance Testing

process. Firms selected for Performance Testing will be asked to provide annual pricing for 5/8” through

2” meter sizes starting with the five-year period FY27 through FY31. CCWD’s standardization program

may continue for as many as five additional annualized periods based on annual options for renewal

through FY36 (2035), at CCWD’s sole discretion. Optional renewals will take into consideration the

meters’ ability to meet CCWD’s current 25-year replacement program based on satisfactory test results

and performance, any manufacturer’s proposed price increases, and compatibility with future

advanced metering infrastructure (AMI) technology requirements.

Submission Instructions

If interested, please provide a sample of a 5/8” positive displacement meter for evaluation and,

if available, a non-mechanical for consideration. Please send sample meter(s) no later than 4:00

p.m., Thursday, March 19, 2026, to:

Contra Costa Water District

C/o Meter Shop – Stores

Attn: Brett Drake

2333 Bisso Lane

Concord, CA 94520

FY26 RFI #2633

Cold and Treated Water Meter Standardization

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 334519Other Measuring and Controlling Device Manufacturing

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