Project Information

Bid Title

RFQ 26-03 Strategic Plan Services for Development of Historic Henrietta Memorial Center Project

Issuing Agency

City of Kingsville

Location

Texas

Published Date

Jan 15, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26-03

Original Source

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Project Description

rfp/bid	title	opening date	time	location	invitation	addendums
RFQ 26-03	RFQ 26-03 Strategic Plan Services for Development of Historic Henrietta Memorial Center Project	February 24, 2026	2:00 PM	Attention: Mr. Charlie Sosa, Purchasing Manager, 400 W. King Ave, Kingsville, TX 78363	RFQ 26-03 Strategic Plan Services for Development of Historic Henrietta Memorial Center Project

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REQUEST FOR QUALIFICATIONS

Sealed RFQ’s will be received for:

Strategic Plan Development

for the potential creation

of a new museum

City of Kingsville

Project No. 26-03

Requests for Qualifications will be received until:

February 24, 2026

2:00PM

SERVICES FOR PROPOSED STRATEGIC PLANNING

SERVICES FOR THE HISTORIC HENRIETTA MEMORIAL

CENTER PROJECT

INTRODUCTION

The City of Kingsville, Texas (hereinafter referred to as the “City”), invites the submittal

of Statements of Qualification from strategic planning firms interested in providing

services related to the creation of a comprehensive strategic plan focused on the potential

for a new museum located in the Historic Henrietta Memorial Center for the City of

Kingsville.

OBJECTIVE

The City of Kingsville is interested in the creation of a new museum located in the

historic Henrietta Memorial Center. The historic building consists of a brick veneer,

concrete frame building with CMU and wood wall construction of approximately 24,000

square feet. Those firms who participate in this RFQ process will be hereinafter referred

to as Responders. The successful firm will be hereinafter referred to as the Firm.

Responders with significant experience in comprehensive strategic planning for museums

with similar characteristics will be given prime consideration for this project.

SUBMITTAL

Four copies and one original responder’s packet should be forwarded to the attention of

Charlie Sosa, Purchasing Manager, 400 W King Ave, Kingsville, TX 78363 by 2:00

p.m. February 24, 2026. Please mark package “RFQ 26-03 Strategic Plan Services for

Development of Historic Henrietta Memorial Center Project”. The City’s RFQ should be

signed and included in the responder’s packet. The City reserves the right to evaluate

the submitted qualifications, waive any irregularities therein, select candidates for

the submittal of more detailed qualifications, accept any submittal or portion of a

submittal and/or reject any or all responders submitting qualifications should it be

deemed in the City’s best interest.

SCOPE OF WORK EXPECTATIONS

It is anticipated that the following services, at a minimum, but not limited to, will be

required:

1. Develop a strategic vision/plan and operating plan for a new city museum or cultural

organization that aligns with the City of Kingsville’s economic development and

tourism goals.

2. Engage a representative sampling of Kingsville’s community leaders and constituent

representatives to gain insight regarding what Kingsville cares about, city assets and

needs, gaps in arts and cultural services, what constituents want to see in a new city

museum or cultural organization, potential offerings, and potential partners.

3. Engage city stakeholders, representatives of other cultural offerings, and potential

partners in planning discussions about how a new city museum or cultural

organization can enhance and collaborate with their organizations and efforts.

4. Offer a workshop or facilitate a discussion with city and other stakeholders on

developing sustainable operating models for museums and cultural organizations (if

desired). Include discussion about museum functions, ethics and responsibilities,

governance structures, balancing mission and finances, and partnerships.

5. Integrate key findings and insights from community engagement, sustainability

workshop, and planning discussions into the strategic vision and plan.

6. Once a strategic direction is articulated, commence business operational planning,

including functions, governance, staffing, space design (public spaces, work spaces,

storage), interpretation, exhibits, visitor amenities, programs, budget, and relationships

with other organizations and groups.

7. Articulate the next steps and components of an implementation plan (this would

constitute a new contract and phase of work)

Once the top ranked firm is determined, pricing will be negotiated. Prior to issuing Notice

to Proceed, the Firm will need to sign a contract issued by the City. At any time should

the top ranked responder be excused, or contract terminated, the City reserves the right to

open discussions with the next ranked responder. This will continue until a firm is

found that meets the needs of the City.

FORMAT REQUIREMENTS

RFQ’s will be reviewed and scored by members of the City of Kingsville Management

Team and committee members. The top 3 qualified firms may be asked to visit the City of

Kingsville for an interview to discuss planning and/or challenges. The RFQ response

outside cover and/or first page shall contain the responders firm name, all contact

information, business address and stamp designating either original or copy.

Selection Process-

This RFQ provides information necessary to prepare and submit a Statement of

Qualifications (SOQ) for consideration and ranking by the City of Kingsville using the

point system described below. The evaluation committee will rank the firms in order of the

most qualified, based on demonstrated competence and qualifications to perform the

services and then make a determination as to whether or not an informal meeting will be

required of the top‐ranking firms. Upon authorization, the highest ranked firm will be

asked to submit a fee proposal to begin contract negotiations for a fair and reasonable

price. The fee for basic services will be either fixed price or a cost reimbursement with an

agreed maximum. The use of the cost-plus-a percentage-of-cost and percentage of

construction costs forms of compensation are specifically prohibited. Attached for

reference, as Exhibit A, is the EDA A/E Contract checklist, indicated the minimum

requirements for the Professional Services Agreement that will result from this RFQ.

By submitting its SOQ in response to this RFQ, respondent accepts the evaluation process

as outlined in the SOQ Requirements and Evaluation section which follows.

Max. Points

Criteria

General Qualifications and availability

20

Project Experience

50

Project Approach / Performance

30

Total

100

Statement of Qualifications Requirements -

Respondents shall carefully read the information in the following evaluation criteria and

submit a complete SOQ to all questions in this RFQ as formatted below:

Item 1:

• General Qualifications and Availability 20 pts. Provide the following information:

• Legal name of firm

• Location of Office that will be conducting the work

• Contact Persons

• Legal business description (Individual, Partnership, Corporation, Joint Venture,

etc.)

• Provide a summary of any litigation, claim(s), or contract disputes filed by or

against the firm in the past five (5) years which is related to the services that the

firm provides in the regular course of business.

• A copy of your current certificate of insurance for professional liability.

• A statement of conflicts (if any) with the proposing entity or key employees may

have regarding these services. The statement should include conflicts, as well as

any working relationships that may be perceived by disinterested parties as a

conflict. If no potential conflicts of interests are identified, please state so.

Form CIQ, enclosed in Exhibit B. Texas Local Government Code chapter 176 requires that

any vendor or person who enters or seeks to enter into a contract with a local government

entity disclose in the Questionnaire Form CIQ the vendor or person’s employment,

affiliation, business relationship, family relationship or provision of gifts that might cause a

conflict of interest with a local government entity. Questionnaire form CIQ is included in

the RFP and must be submitted with the response.

Certification Regarding Lobbying, enclosed in Exhibit C. Certification for Contracts,

Grants, Loans, and Cooperative Agreements is included in the RFP and must be submitted

with the response.

Texas HB 1295, enclosed in Exhibit C. Effective January 1, 2016, all contracts and

contract amendments, extensions, or renewals executed by the City Commission will

require the completion of Form 1295 “Certificate of Interested Parties” pursuant to

Government Code § 2252.908. Form 1295 must be completed by awarded vendor at time

of signed contract submission. The required form can be found online at

www.ethics.state.ts.us/file for your reference.

Provide a statement on the availability and commitment of the firm, its principal(s) and

assigned professionals to undertake the project, reporting responsibilities and how the firm

will interface with the City of Kingsville staff. Regular weekly, biweekly or monthly

project meetings will be required, depending upon the project.

Provide a statement of interest for the project including a narrative describing the benefits

that the City will realize in selecting the Respondent’s firm or team, including the firm’s

specific expertise and unique qualifications, capabilities, specialized experience, best

practices or other factors that distinguish the Respondent from other Respondents.

Item 2: Project Experience 50 pts

Set forth your experience and qualifications as they relate to the proposed project in terms

of technical scope, tasks involved, deliverable products, and other elements of the work, as

they relate to the evaluation criteria and all requirements of this RFQ including the

following:

• Provide an overview and brief history of the firm.

• Provide verifiable examples of similar projects completed within the last ten (10)

years by the firm, including:

• Project name and location

• Services provided

• Date of completion or project status

• Final project costs

• Client name and contact person

• History of meeting project schedules and budget

• Detail cost savings or cost increases.

• Note the funding source and particular grant program is applicable.

Item 4: Project Approach/Performance 30 pts

• Explain how the team will assess and design the project(s).

• Provide an example of a typical project schedule.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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