Project Information

Bid Title

NEW WATER PRODUCTION WELL 20

Issuing Agency

City of Douglas

Location

Arizona

Published Date

Dec 19, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026 PW 020

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 2026 PW 020
Bid Title:	NEW WATER PRODUCTION WELL 20
Category:	Construction
Status:	Open

Publication Date/Time: 12/18/2025 8:00 AM Closing Date/Time: 1/22/2026 4:00 PM Pre-bid Meeting: 01/15/2026 10:00 AM Contact Person: Rene Rios (520)417-7317 rene.rios@douglasaz.gov Related Documents: RFP 2026 PW 020 -FINAL

Attachment Preview

RFP 2026-PW-020

NEW WATER PRODUCTION WELL NO.20

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NOTICE IS HEREBY GIVEN that the Mayor and Common Council of the City of Douglas

will receive sealed Bid Proposals until Four O’clock p.m. (4:00 p.m.) on the 22nd day of

January 2026 for the following.

RFP 2026-PW-020 NEW WATER PRODUCTION WELL NO. 20

Specifications may be obtained at our website www.douglasaz.gov/bids.aspx. Bids will

be received until the above hour specified and will be opened on said date and time at a

Bid Opening to be conducted by the Procurement Specialist in the Council Chambers.

Address all Bids to City of Douglas, City Clerk, Alma Andrade, 425 10th St., Douglas,

Arizona 85607, specifying on the outside wrapper the nature of the Bid and reference

RFP 2026-PW-020 NEW WATER PRODUCTION WELL NO. 20. The Council reserves

the right to reject any Bid, defer action on Bids and to waive any informality thereof. Any

late submissions will be returned to the sender.

Dated at Douglas, Arizona this December 19, 2025

Rene Rios

Procurement Specialist

City of Douglas

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TABLE OF CONTENTS

INTRODUCTION PAGE

NOTICE OF REQUEST FOR PROPOSALS

TABLE OF CONTENTS

INSTRUCTION TO VENDORS

STANDARD TERMS AND CONDITIONS

GENERAL TERMS AND CONDITIONS

SPECIAL TERMS AND CONDITIONS

DAVIS BACON REQUIREMENTS

NON- COLLUSION

TECHNICAL SPECIFICATIONS

PAGE

1

2

3

4-5

6-16

17-23

24-26

27-31

32

33-153

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INSTRUCTIONS TO VENDORS

1.

Preparation of Solicitation:

a. All responsive offers shall be on the forms provided in this

solicitation. It is permissible to copy these forms as required.

b. The Offer document of the solicitation must be submitted with an original ink

signature by the person authorized to sign the offer. Unsigned offers will be

considered non-responsive and rejected.

c. Erasures, interlineations, or other modifications in the offer must be initialed

by a person authorized to sign the offer section of the solicitation.

d. In case of error in the extension of prices in the offer, the unit price will govern.

No offer shall be altered, amended, or withdrawn after the specified time and

date for opening offers.

e. Periods of time, stated as a number of days, shall be calendar days.

f. It is the responsibility of all Offerors to examine the entire solicitation and seek

clarification of any item or requirement that may not be clear to them and to

check all responses for accuracy before submitting an offer.

g. No responsibility will be attached to a City employee for premature opening

of an offer not properly addressed and identified in accordance with the

solicitation documents.

h. A late submittal notification will be sent to the Offeror. Late offer submittals

will not be considered under any circumstances.

i. Envelopes with insufficient postage may not be accepted by the City of

Douglas.

2. Pre-bid Conference: A pre-bid conference will be held on Thursday January 15

2026 at 10:00 AM, City Hall, 425 E 10th St. Douglas AZ 85607. Followed by a site

visit. The purpose of this conference will be to clarify the contents of this solicitation

to prevent any misunderstandings of the City's position. Any doubt as to the

requirements of this solicitation or any apparent omission or discrepancy should be

presented to the City at this conference. The City will then determine the

appropriate action necessary, if any, and issue a written addendum to the

solicitation. Oral statements or instructions will not constitute an addendum to this

solicitation.

3. Withdrawal of Bid/Proposal: At any time prior to the specified time and date set

for bid/proposal opening, an Offeror (or designated representative) may withdraw

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the offer. The offer may not be amended or withdrawn after due date and time.

4. Addendum to Solicitation: Receipt of a solicitation addendum must be

acknowledged by the Offeror in the submittal.

5. Discounts: Payment discount periods will be computed from the date of receipt of

goods or correct invoice, whichever is later, to the date payment is mailed. Unless

freight and other charges are itemized, any discount provided will be taken on full

amount of invoice. Payment discounts of twenty (20) calendar days or more will be

deducted from the offer price in determining the low offer. However, the Buyer shall

be entitled to take advantage of any payment discount offered by the Vendor

provided payment is made within the discount period.

6. Taxes Sales Tax shall be included.

7. Award of Contract:

a. Unless the Offeror states otherwise, the Buyer reserves the right to award by

individual line item, by group of line items, or as a total, whichever is deemed

most advantageous to the City. If the Offeror's offer is an "All or nothing"

offer, it must be so indicated on the Offer Sheet.

b. The City of Douglas, notwithstanding any other provisions of this solicitation

(including attached documents), expressly reserves the right to:

1. Waive any insignificant defect or informality in any offer or solicitation

procedure.

2. Reject any or all offers; or

3. Cancel the solicitation.

c. An offer in response to a solicitation is an offer to contract with the City based

upon the terms, conditions and specifications contained in the City's

solicitation. Offers do not become contracts unless, and until, they are

accepted by the City of Douglas. A contract is formed when the City

Purchasing Office gives written notice of award(s) to successful offeror(s). In

the absence of a provision to the contrary in the solicitation, the contract has

its inception in the award as distinguished from a formal signing of a separate

contract. For that reason, all the terms and conditions of the procurement

contract are contained in the solicitation.

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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