Project Information

Bid Title

ITN 2025-05MCA Procurement of Computer Hardware and Accessories for UCF Staff and Faculty

Issuing Agency

University of Central Florida

Location

Florida

Published Date

Dec 8, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Solicitation	Contact	Notes	Open Bid Dater
ITN 2025-05MCA Procurement of Computer Hardware and Accessories for UCF Staff and Faculty	Brian Sargent	Questions are due December 19, 2025 by 5:00 PM EST Proposals are due January 23, 2026 by 3:00 PM EST	01/23/2026

Attachment Preview

SUBMIT OFFER TO:

Via Bonfire Web Portal

UNIVERSITY OF CENTRAL FLORIDA

www.procurement.ucf.edu

https://ucfprocurement.bonfirehub.com/opportunities/211283

University of Central

Florida

INVITATION TO NEGOTIATE

Your submission must be uploaded, submitted, and finalized prior

Contractual Services

to the closing time on 1/23/26 at 3:00PM. We strongly recommend

that you give yourself sufficient time and at least ONE (1) day

before the closing time to begin the uploading process and to

Acknowledgement Form

finalize your submission. See Appendix 3 for submittal

instructions.

Page 1 of 38 Pages

OFFERS WILL BE OPENED: JANUARY 23, 2026, AT 3:00PM

ITN NO. 2025-05MCA

UNIVERSITY ADVERTISING DATE:

December 8, 2025

and may not be withdrawn within 120 days after such date and time.

ITN TITLE: PROCUREMENT OF COMPUTER HARDWARE AND ACCESSORIES

FOR UCF STAFF AND FACULTY

FEDERAL EMPLOYER IDENTIFICATION NUMBER

SUPPLIER NAME

SUPPLIER MAILING ADDRESS

REASON FOR NO OFFER:

CITY - STATE - ZIP CODE

AREA CODE TELEPHONE NUMBER

FAX:

EMAIL:

POSTING OF PROPOSAL

TABULATIONS

Proposal tabulations with intended award(s)

will be posted for review by interested

parties on the Procurement Services

solicitation webpage and will remain posted

for a period of 72 hours. Failure to file a

protest in accordance with BOG regulation

18.002 or failure to post the bond or other

security in accordance with BOG regulation

18.003 shall constitute a waiver of protest

proceedings.

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm or person submitting an offer

for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of

this offer and certify that I am authorized to sign this offer for the Supplier and that the Supplier is in compliance with all requirements of the

Invitation To Negotiate, including but not limited to, certification requirements. In submitting an offer to an agency for the State of Florida, the

Supplier offers and agrees that if the offer is accepted, the Supplier will convey, sell, assign or transfer to the State of Florida all rights, title

and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of

Florida for price fixing relating to the particular commodities or services purchased or acquired by the state of Florida. At the State’s discretion,

such assignment shall be made and become effective at the time the procurement agency tenders final payment to the Supplier.

GENERAL CONDITIONS

1. SEALED OFFERS: All offer sheets and this form must be executed and

submitted as specified in Section 2.6. Offer prices not submitted on any

attached price sheets when required shall be rejected. All offers are subject

to the terms and conditions specified herein. Those which do not comply with

these terms and conditions are either automatically rejected with respect to

non-compliance with non-negotiable terms and conditions or may be

rejected, at UCF’s sole discretion, with respect to any other terms and

conditions.

2. EXECUTION OF OFFERS: Offers must contain a manual signature of

the representative authorized to legally bind the Respondent to the

provisions herein. Offers must be typed or printed in ink. Use of erasable ink

is not permitted. All corrections to prices made by the Supplier are to be

initialed.

3. NO OFFER SUBMITTED: If not submitting an offer, respond by

returning only this offer acknowledgment form, marking it "NO OFFER," and

explaining the reason in the space provided above. Failure to respond

without justification may be caused for removal of the company’s name from

the solicitation mailing list. NOTE: To qualify as a respondent, the Supplier

must submit a “NO OFFER” and it must be received no later than the stated

offer opening date and hour.

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED NAME (TYPED)

TITLE

CONTACT NUMBER

4. PRICES, TERMS AND PAYMENT: Firm prices shall be negotiated and

include all services rendered to the purchaser.

(a) TAXES: The State of Florida is a tax-immune sovereign and exempt from

the payment of all sales, use and excise taxes

(b) DISCOUNTS: Cash discount for prompt payment shall not be considered

in determining the lowest net cost for offer evaluation purposes.

(c) MISTAKES: Proposers are expected to examine the conditions, scope of

work, offer prices, extensions, and all instructions pertaining to the services

involved. Failure to do so will be at the Proposer’s risk.

(d) INVOICING AND PAYMENT: All Suppliers must have on file a properly

executed W-9 form with their Federal Employer Identification Number prior to

payment processing.

Suppliers shall submit properly certified original invoices to:

kNEXT

3544 Perseus Loop #160975

Orlando, Florida 32816

Invoices for payment shall be submitted in sufficient detail for a proper pre-audit

and post audit. Prices on the invoices shall be in accordance with the price

stipulated in the contract at the time the order is placed. Invoices shall reference

the applicable contract and/or purchase order numbers. Invoices for any travel

expenses shall be submitted in accordance with the State of Florida travel rates

at or below those specified in Section 112.061, Florida Statutes and applicable

UCF policies.

Final payment shall not be made until after the contract is complete unless the

University has agreed otherwise.

Interest Penalties: Supplier interest penalty payment requests will be reviewed

by the UCF vendor ombudsman whose decision will be final.

Vendor Ombudsman: A vendor ombudsman position has been established

within the UCF Division of Finance. It is the duty of this individual to act as an

advocate for Suppliers who may be experiencing problems in obtaining timely

payments(s) from the University of Central Florida. The vendor ombudsman can

be contacted at (407) 882-1082 or by mail at the address in paragraph 4(d)

above.

The ombudsman shall review the circumstances surrounding non-payment to

determine if an interest payment is due, the amount of the payment; and shall

ensure timely processing and submission of the payment request in accordance

with University policy.

5. The Board of Trustees may not request documentation of or consider a

vendor’s social, political, or ideological interests when determining if the vendor

is a responsible vendor. Additionally, the Board of Trustees may not give

preference to a vendor based on vendor’s social, political, or ideological interests.

Invitation to Negotiate Acknowledgment Form (revised 4/7/25)

UNIVERSITY OF CENTRAL FLORIDA

INVITATION TO NEGOTIATE (ITN) NUMBER 2025-05MCA

FOR

PROCUREMENT OF COMPUTER HARDWARE AND ACCESSORIES FOR THE

UNIVERSITY OF CENTRAL FLORIDA STAFF AND FACULTY

TABLE OF CONTENTS

1.0

INTRODUCTION

1.1

Statement of Objective………………………………………………

1.2

Contract Award……………………………………………………...

1.3

UCF Environment…………………………………………………...

2.0

GENERAL CONDITIONS

2.1

Authorized UCF Representative/Public Notices/UCF Discretion….

2.2

Approximate Calendar of Events……………………………………

2.3

Respondent Communications and/or Inquiries……………………..

2.4

Respondent Conference and Site Visit…………………………….

2.5

Written Addenda…………………………………………………….

2.6

Offer Due/Proposal Opening Date…………………………………

2.7

Section Not Used……………………………………………………

2.8

Evaluation Criteria and Selection Process………………………….

2.9

Posting of Recommended Selection………………………………...

2.10

Offer Validity Period………………………………………………..

2.11

Disposition of Offers/Florida Public Records Law Compliance…….

2.12

Economy of Presentation……………………………………………

2.13

Restricted Discussions/Submissions………………………………...

2.14

Verbal Instructions Procedure………………………………………

2.15

State Licensing Requirements………………………………………

2.16

Parking………………………………………………………………

2.17

Definitions…………………………………………………………...

2.18

Procurement Rules…………………………………………………..

2.19

Force Majeure……………………………………………………….

2.20

Limitation of Remedies, Indemnification, and Insurance………….

2.21

Term of Contract……………………………………………………

2.22

Cancellation/Termination of Contract………...................................

2.23

Assignment and Amendment of Contract…………………………..

2.24

Independent Parties………………………………………………….

2.25

Performance Investigations…………………………………………

2.26

Records……………………………………………………………...

2.27

Public Records………………………………………………………

2.28

Public Records, Service Contracts, Compliance 119.0701, FS

2.29

Severability………………………………………………………….

2.30

Notices………………………………………………………………

2.31

Governing Law and Venue………………………………………….

2.32

Liaison………………………………………………………………

2.33

Subcontracts…………………………………………………………

2.34

Employment of UCF Personnel……………………………………..

2.35

Conflict of Interest…………………………………………………..

2.36

Equal Opportunity Statement……………………………………….

2.37

Waiver of Rights and Breaches……………………………………..

2.38

Headings Not Controlling…………………………………………...

2.39

Employee Involvement/Covenant Against Contingent Fees……….

2.40

Employment of Aliens………………………………………………

2.41

Site Rules and Regulations………………………………………….

2.42

Travel Expenses……………………………………………………..

2.43

Annual Appropriations………………………………………………

2.44

Taxes………………………………………………………………...

2.45

Contractual Precedence……………………………………………..

2.46

Use of Contract by Other Government Agencies…………………...

2.47

Public Entity Crimes………………………………………………...

2.48

Work for Hire……………………………………………………….

2.49

Export Control………………………………………………………

2.50

Nonnegotiable Conditions and Requirements………………………

2.51

Revised Quantities…………………………………………………..

2.52

Family Educational Rights and Privacy Act ………………………...

2.53

Smoke Free Policy…………………………………………………..

2.54

UCF Policies ………………………………………………………..

2.55

Contact with Minor Children……………………………………… .

2.56

Reporting of Child Abuse…………………………………………..

2.57

Secure Handling of UCF Data………………………………………

2.58

Employee Background Checks……………………………………..

2.59

E-Verify……………………………………………………………

3.0

REQUIRED OFFER FORMAT

3.1

Introduction………………………………………………………….

3.2

Respondent/Offer Sections…………………………………………..

4.0

OTHER REQUIREMENTS ………………………………………

APPENDIX I

APPENDIX II

APPENDIX III

TERMS AND CONDITIONS

COMPLIANCE AND CERTIFICATION OF GOOD STANDINGS

BONFIRE SUBMISSION INSTRUCTIONS FOR SUPPLIERS

Commodity Codes

• NAICS 334111Electronic Computer Manufacturing
• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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