Project Information

Bid Title

2026 Asphalt Overlay Program

Issuing Agency

Jacksonville city

Location

Arkansas

Published Date

Apr 2, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

JAX 26-001

Original Source

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Bid Documents

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Project Description

Bid Number:	JAX 26-001
Bid Title:	2026 Asphalt Overlay Program
Category:	Finance
Status:	Open

Publication Date/Time: 4/2/2026 12:00 AM Closing Date/Time: Open Until Contracted Contact Person: Mylissa Griggs 501-982-6071 Related Documents: Asphalt Overlay 2026 Bid Documents

Attachment Preview

City of Jacksonville

Finance Department

___________________________________________________

______________________________________________________________________________

# 1 Municipal Drive

Office Phone: (501) 982-4502

P.O. Box 126

Fax Number: (501) 985-9768

Jacksonville, AR. 72076

E-Mail: lcollie@cityofjacksonville.net

Laura Collie

Finance Director

INVITATION TO BID

Bid Number:

Date Issued:

3-23-26

Bid Opening Date: April 28, 2026

Bid Opening Time: 10:00 a.m.

Commodity Classification:

Contact:

Contract Period:

F.O.B

Jacksonville, AR.

Item

No.

Phone: (501)- 982 - 4502

Fax: (501)- 985 - 9768

Description:

1. 2026 Asphalt Overlay Program

BIDDERS ARE REQUIRED TO CALL & REGISTER

AS A RECOGNIZED BIDDER TO ENSURE RECEIPT

OF ANY APPLICABLE ADDENDUMS

Bidder’s Guaranteed

Delivery Date:

Quantity:

Unit Cost:

Total Pricing:

Cash Discount:

%

EXECUTION OF BID:

UPON SIGNING THIS BID, THE BIDDER CERTIFIES THAT THEY HAVE READ AND AGREE TO THE

REQUIREMENTS SET FORTH IN THIS BID PROPOSAL INCLUDING SPECIFICATIONS, CONDITIONS

AND PERTINENT INFORMATION REGARDING THE ARTICLES BEING BID ON, AND AGREE TO

FURNISH THESE ARTICLES BEING BID ON, AND AGREE TO FURNISH THESE ARTICLES AT THE

PRICE STATED. {UNSIGNED BIDS AND TERMS & CONDITIONS WILL BE REJECTED.}

Name of Firm:

Arkansas Use Tax Number: Phone Number:

Business Address:

City:

State:

Signature of authorized Person: Title:

Date:

BONDING AND INSURANCE REQUIRMENTS

1. A bid guarantee from each bidder equivalent to five percent of the bid price. The "bid

guarantee" shall consist of a firm commitment such as bid bond, certified check, or other

negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance

of his bid, execute such contractual documents as may be required within the time specified.

2. A performance bond on the part of the contractor for 100 percent of the contract price. A

"performance bond" is one executed in connection with a contract to secure fulfillment of all

of the contractor's obligations under such contract.

3. A payment bond on the part of the contractor for 100 percent of the contract price. A "payment

bond" is one executed in connection with a contract to assure payment as required by law of

all persons supplying labor and material in execution of the work provided for in the contract.

INSURANCE

The Contractor shall purchase and maintain such insurance as will protect it from claims set forth

below which may arise out of or result from the CONTRACTOR'S execution of the WORK,

whether such execution be done by the CONTRACTOR and SUBCONTRACTOR, or by anyone

directly or indirectly employed by any of them, or by anyone for whose acts any of them may be

liable:

Claims under worker's compensation, disability benefit and other similar employee benefit

acts;

Claims for damages because of bodily injury, occupational sickness or disease, or death of

employees;

Claims for damages because of bodily injury, sickness or disease, or death of any person

other than employees;

Claims for damages insured by usual personal injury liability coverage which are sustained

(1) by any person as a result of an offense directly or indirectly related to the employment of such

person by the CONTRACTOR, or (2) by any other person; and

Claims for damages because of injury to or destruction of tangible property, including loss

of use resulting therefrom.

Certificates of insurance acceptable to the Owner shall be filed with the Owner prior to

commencement of the Work. These certificates shall contain a provision that coverage's afforded

under the policies will not be canceled unless at least fifteen (15) days prior WRITTEN NOTICE

has been given to the OWNER

The CONTRACTOR shall procure and maintain, at the CONTRACTOR'S own expense,

during the CONTRACT TIME, liability insurance as hereinafter specified:

CONTRACTOR'S General Public Liability and Property Damage Insurance including

vehicle coverage issued to the CONTRACTOR and protecting the CONTRACTOR from

all claims for personal injury, including death, and all claims for destruction of or damage

to property, arising out of or in connection with any operations under the CONTRACT

DOCUMENTS, whether such operation be by the CONTRACTOR or by any

SUBCONTRACTOR employed by the CONTRACTOR or anyone directly or indirectly

employed by the CONTRACTOR or by a SUBCONTRACTOR employed by the

CONTRACTOR. Insurance shall be written with a limit of liability of not less than

$1,000,000.00 aggregate for any such damage sustained by two or more persons in any one

accident. Insurance shall be written with a limit of liability of not less than $500,000.00 for

all property damage sustained by any one person in any one accident; and a limit of liability

of not less than $200,000.00 aggregate for any such damage sustained by two or more

persons in any one accident.

The CONTRACTOR shall procure and maintain, at the CONTRACTOR'S own expense,

during the CONTRACT TIME in accordance with the provisions of the laws of the State

in which the work if performed, Worker's Compensation Insurance, including occupational

disease provision, for all of the CONTRACTOR'S employees at the site of the project and

in case any WORK is sublet, the CONTRACTOR shall require such

SUBCONTRACTOR similarly to provide Worker's Compensation Insurance, including

occupational disease provisions for all the latter's employees unless such employees are

covered by the protection afforded by the CONTRACTOR. In any case of the employees

engaged in hazardous work under this contract at the site of the PROJECT is not protected

under Worker's Compensation Statute, the CONTRACTOR shall provide, and shall cause

each SUBCONTRACTOR to provide, adequate and suitable insurance for the protection

of its employees not otherwise protected.

The CONTRACTOR shall secure, If applicable "All Risk" type Builder's Risk Insurance

for WORK to be performed. Unless specifically authorized by the OWNER, the amount

of such insurance shall not be less than the CONTRACT PRICE totaled in the BID. The

policy shall not be less than the losses due to fire, explosion, hail, lighting, vandalism,

malicious mischief, wind, collapse, riot, aircraft, and smoke during the CONTRACT

TIME, and until the WORK is accepted by the OWNER. The policy shall name as the

insured the CONTRACTOR, and the OWNER.

INFORMATION FOR BIDDERS

1. The City of Jacksonville (herein called “Owner”) invites bids on the form attached hereto,

all blanks of which must be appropriately filled in. The Owner will receive bids at the

Office of the Finance Director, #1 Municipal Drive, Jacksonville, AR until 10:00 am

Central Standard Time on April 28, 2026 and then at said office, publicly opened and

read aloud. The envelopes containing bids must be sealed addressed to the City of

Jacksonville, Finance Director, #1 Municipal Drive, Jacksonville, AR and designated as

bid for 2026 Asphalt Overlay Program. The owner may consider informal any bid not

prepared and submitted in accordance with the provisions hereof and may waive any

informalities or reject any and all bids. Any bid may be withdrawn prior to the above

scheduled time for the opening of bids or authorized postponement thereof. Any bid

received after the time and date specified shall not be considered. No Bidder may withdraw

a bid within thirty (30) days after the actual date of the opening thereof.

2. PREPARATION OF BID

All blank spaces for bid prices must be filled in, in ink or typewritten, in both words and

figures. Each bid must be submitted in a sealed envelope bearing on the outside the name

of Bidder, his address, and the name of the project for which the bid is submitted. If

forwarded by mail, the sealed envelope containing the bid must be enclosed in another

envelope addressed as specified in the bid form.

3. SUBCONTRACTS

The Bidder is specifically advised that any person, firm, or other party to whom it is

proposed to award a subcontract under this contract must have certified eligibility in written

contracts containing Federal Labor Standards Provision. Although the Bidder is not

required to attach such certifications by proposed subcontractors to his bid, the Bidder is

advised of this requirement so that appropriate action can be taken to prevent subsequent

delay in subcontract awards.

4. TELEGRAPHIC MODIFICATION

Any Bidder may modify his bid by telegraphic communication at any time prior to the

scheduled closing time for receipt of bids, provided such telegraphic communication is

received by the Owner prior to the closing time, and provided further, the Owner is satisfied

that a written confirmation of the telegraphic modification over the signature of the Bidder

was mailed prior to the closing time. The telegraphic communication should not reveal the

bid price but should provide the addition or subtraction or other modification so that the

Owner will not know the final prices or term until the sealed bid is opened. If written

confirmation is not received within two (2) days from closing time, no consideration will

be given to the telegraphic modification.

5. METHOD OF BIDDING

The Owner invites the following bid (s):

2026 Asphalt Overlay Program

6. QUALIFICATION OF BIDDER

The Owner may make such investigations as he deems necessary to determine the ability

of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such

information and data for this purpose as the Owner may request. The Owner reserves the

right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to

satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the

contract and to complete the work contemplated therein. Conditional bids will not be

accepted.

7. BID SECURITY

Each bid must be accompanied by cash, certified check of the Bidder or a Bid Bond

prepared on the form of Bid Bond attached hereto, duly executed by the Bidder as principle

and having as surety thereon a surety company approved by the Owner, in the amount of

five (5) percent of the bid. Such cash, checks or Bid Bonds will be returned to all except

the three lowest Bidders within three (3) days after the opening of bids, and the remaining

cash, checks, Bid Bonds will be returned promptly after the Owner and the accepted Bidder

have executed the contract, or, if no award has been made within 30 days after the date of

the opening of the bids, upon demand of the Bidder at any time thereafter, so long as he

has not been notified of the acceptance of his bid.

8. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT

The successful Bidder, upon his failure or refusal to execute and deliver the contract and

bonds required within then (10) days after he has received notice of the acceptance of his

bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security

deposited with his bid.

9. TIME OF COMPLETION AND LIQUIDATION DAMAGES

Bidder must agree to commence work on or before a date to be specified in a written

“Notice to Proceed” of the Owner and to fully complete the project within 30 consecutive

calendar days thereafter. Bidder must agree also to pay as liquidated damages, the sum of

$250.00 for each consecutive calendar day thereafter.

10. CONDITIONS OF WORK

Each Bidder must inform himself fully of the conditions relating to the construction of the

project and the employment of labor thereon. Failure to do so will not relieve a successful

Bidder of his obligations to furnish all material and labor necessary to carry out the

provisions of his contract. In so far as possible, the Contractor in carrying out his work

must employ such methods or means as will not cause any interruption of or interference

with the work of any other Contractor.

11. ADDENDA AND INTERPRETATIONS

No interpretations of the meaning of the Plans, Specifications or other Pre-bid Documents

will be made to any Bidder orally. Every request for such interpretation should be in

writing addressed to Adam Whitlow, Director of Engineering & Public Works, #1

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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