Project Information

Bid Title

Title: Provide Maintenance and Repair Services

Issuing Agency

Richland One School District

Location

South Carolina

Published Date

Feb 18, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 2026-013

Original Source

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Bid Documents

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Project Description

RFQ 2026-013

RFQ 2026-013 Amendment 1

RFQ 2026-013 Amendment 2

Title: Provide Maintenance and Repair Services

Closing Date/Time: February 25, 2026 12:00PM (ET)

Procurement Official: Crystal Morant 803-231-1742

Attachment Preview

Richland County School

District One

REQUEST FOR

QUALIFICATIONS MULTIPLE

AWARD

Indefinite Delivery and Indefinite

Quantity

Solicitation

Number

Date Issued

Procurement

Officer

Phone

E-mail

Address

DESCRIPTION: “Provide Maintenance and Repair Services”

RFQ 2026-013

01/21/2026

Crystal Morant

803-231-1742

Crystal.morant@richalndone.org

The Term "Offer" Means Your "Bid" or "Proposal"

SUBMIT OFFER BY (Opening Date/Time):

February 13, 2026@ 2 pm/ Eastern Standard Time

OFFERORS MAY ATTEND OPENING:

NUMBER OF COPIES TO BE SUBMITTED:

QUESTIONS MUST BE RECEIVED BY:

One (1) Original Signed and One (1) USB/Electronic Copy in

PDF Format

January 29,2026 @ 10am/ (ET) via email to

crystal.morant@richlandone.org

Offers must be submitted in a sealed package. The Solicitation Number and Opening Date must appear on the package exterior.

SUBMIT SEALED OFFER TO THE FOLLOWING ADDRESS:

Procurement Services

201 Park Street

Room 209

Columbia, S. C. 29201

CONFERENCE TYPE: Non Mandatory Pre-Bid Meeting

DATE / TIME: 01/28/26 @10am

As appropriate, see “Conference – Pre-Bid/Proposal” & “Site Visit” provisions

LOCATION: 201 Park Street

Columbia, Sc 29201

2nd Floor Conference Room

AWARD&

AMENDMENTS

This solicitation, any amendments and award, will be posted at the following web address:

www.richlandone.org/procurement

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms

of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date

NAME OF OFFEROR

(Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

OFFEROR'S TYPE OF ENTITY:

(Check one)

 Small

(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror  Women

named above)

 Minority

TITLE

(Business Title of person signing above)

 Other

PRINTED NAME

(Printed name of person signing above)

(See provision entitled “Signing Your Offer”)

Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified

as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and

distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity

if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

OF INCORPORATION

(If Offeror is a corporation, identify the state of Incorporation.)

RFQ 2026-013

COVER PAGE (December 2017)

Page 1 of 62

Richland County School District One

Request for Qualifications: Provide Maintenance Repair Services

PAGE TWO

(Return Page Two with your Offer)

HOME OFFICE ADDRESS (Address for offeror’s home

office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

Area Code Number Extension

E-mail Address

Facsimile

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders" and "Contract Documents" clauses)

 Payment Address same as Home Office Address

 Order Address same as Home Office Address

 Payment Address same as Notice Address (check only one)  Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT

OF AMENDMENTS

Offeror acknowledges

receipt of amendment(s)

by number and its date

of issue.

See "Amendments to

Solicitation" Provision

ACKNOWLEDGEMENT OF AMENDMENTS

Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Amendment

Issue Date

Amendment Amendment

No.

Issue Date

DISCOUNT FOR PROMPT

PAYMENT

See "Discount for Prompt

Payment" clause

PAGE TWO (December 2017)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _______Calendar Days (%)

****End of Page Two****

RFQ-2026-013

Page 2 of 62

Richland County School District One

Request for Qualifications: Provide Maintenance Repair Services

SOLICITATION OUTLINE

I. SCOPE OF SOLICITATION

II. INSTRUCTIONS TO OFFERORS

A. GENERAL INSTRUCTIONS

B. SPECIAL INSTRUCTIONS

C. SPECIAL INFORMATION

III. SCOPE OF SERVICES / SPECIFICATIONS

A. Additional Qualification based on Scope

IV.INFORMATION FOR OFFERORS TO SUBMIT

V. QUALIFICATIONS

VI. AWARD CRITERIA

VII. TERMS AND CONDITIONS

A. GENERAL

B. SPECIAL-FEDERAL REGULATIONS

VIII. FEE SCHEDULE

IX. APPENDIX TO SOLICITATION

***

I.

PURPOSE FOR SOLICITATION

The Request for Qualifications (RFQ) objective is to qualify multiple agencies to provide Maintenance and

Repair services throughout the District. See Clause entitled “Terms of Contract - -Effective Date/Initial

Contract Period”

Maximum Contract Period- Estimated : [April 1, 2026- March 31, 2031], Any resulting contract will begin

on the date specified in the notice of award.

INITIAL CONTRACT PERIOD: The effective date of this contract is the first day of the maximum contract

period as specified on the final statement award. The “initial term” of this agreement is one (1) year, effective

date with four (4) additional one-year options to extend. Regardless, this contract expires no later than the

last date stated on the final award statement.

OPTION TO RENEW: At the end of the initial term, and the end of each renewal term, this contract shall

automatically renew for a period of one year unless the contractor receives notice that the District elects not

to renew the contract at least thirty (30) days before the date of renewal. Regardless, this contract expires

no later than the last date on the final award statement.

During the annual renewal period, if the number of awarded contractors for any Lot falls below six (6), the

District reserves the right to solicit for additional contractors to submit qualifications for consideration under

this Indefinite Delivery/Indefinite Quantity (IDIQ) Request for Qualifications to maintain six (6) contractors at

all times during period of performance.

RFQ-2026-013

Page 3 of 62

Richland County School District One

Request for Qualifications: Provide Maintenance Repair Services

About Richland County School District One

Richland County School District One. Ideally located in the center of Palmetto State and just a short drive

from the mountains and the beaches, Richland One is great place to learn, live, work and play.

Our District covers 482 square miles and encompasses urban, suburban and rural neighborhoods in

Columbia, South Carolina’s capital city. With more than 21,000 students enrolled, Richland One is the state’s

sixth-largest school district.

Recognizing that our students learn in different ways and have different interests, we offer an exciting and

challenging array of educational opportunities that include Montessori programs, International

Baccalaureate programs, visual and performing arts, foreign language, advanced academic programs,

robotics and aerospace education. Many of our programs serve as models for others across the state and

nation.

Richland One’s long-standing tradition of excellence dates to the District’s earliest beginnings in the late-

1800s. Year after year, our graduates leave our schools and go on to attend some of the nation’s most

prestigious colleges and universities. The Richland One Class of 2023 received more than $77 million in

scholarships.

Our community consistently shows its commitment to nurturing educational excellence. Just walk into any

of our schools and you’ll see evidence of the vigorous community support that our district enjoys. Thanks to

Richland One voters, our students go to school in state-of-the-art facilities built new or renovated through

our Schools for the 21st Century bond construction program. Community members from all walks of life -

parents, retirees, elected officials, college students, businesspeople, military, faith-based organizations -

also share their time and talents every day by serving as volunteers in our schools.

Richland One is more than just a school district. We are a community of learners with one vision, one mission

and one common purpose - providing all of our students with a high-quality education.

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS: CLAUSE HEADINGS USED IN THIS SOLICITATION

ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT.

EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF

THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Richland County School District One Board of School Commissioners and its successor

in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint

venture, or any other legal entity.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of

performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the

parties to the contract.

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the

contractor to make changes which the clause of the contract titled “Changes,” if included herein, authorizes

the Procurement Officer to order without the consent of the contractor.

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by

number. Offerors are cautioned that amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are

used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with

RFQ-2026-013

Page 4 of 62

Richland County School District One

Request for Qualifications: Provide Maintenance Repair Services

the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover

Page, an amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any amendments.

US or WE means Richland School District One DISTRICT.

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided

by the contractor to fulfill the contractor's obligations under the contract. [2A.003]

AMENDMENTS TO SOLICITATION (a) This solicitation may be amended at any time prior to opening. All

actual and prospective bidder’s should monitor the following web site for the issuance of Amendments:

www.richlandone.org (Procurement Information) (b) Bidders shall acknowledge receipt of any amendment

to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number

and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that

indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all

terms and conditions which are not modified remain unchanged.

AUTHORIZED AGENT All authority regarding this procurement is vested solely with the responsible

Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only District

official authorized to bind the District with regard to this procurement or the resulting contract.

AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will be

posted at the location and on the date specified on the Cover Page or, if applicable, any notice of extension

of award. Should the contract resulting from this Solicitation have a total or potential value of one hundred

thousand dollars or more, such notice will be sent to all Offerors responding to the Solicitation and any

award will not be effective until the seventh business day after such notice is given.

BID / PROPOSAL AS OFFER TO CONTRACT By submitting Your Bid or Proposal, You are offering to

enter into a contract with Richland County School District One. Without further action by either party, a

binding contract shall result upon final award. Any award issued will be issued to, and the contract will be

formed with, the entity identified as the offeror on the Cover Page. An offer may be submitted by only one

legal entity; “joint bids” are not allowed.

BID ACCEPTANCE PERIOD In order to withdraw Your Offer after the minimum period specified on the

Cover Page, You must notify the Procurement Officer in writing.

BID IN ENGLISH & DOLLARS Offers submitted in response to this solicitation shall be in the English

language and in US dollars, unless otherwise permitted by the Solicitation.

BOARD AS PROCUREMENT AGENT The Procurement Officer is an employee of the District pursuant to

the District Procurement Code. Any contracts awarded as a result of this procurement are between the

Contractor and the District. The Board is not a party to such contracts and bears no liability for any party’s

losses arising out of or relating in any way to the contract.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING, OR

INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO

PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER

APPLICABLE LAWS.(a) By submitting an offer, the offeror certifies that-(1) The prices in this offer have

been arrived at independently, without, for the purpose of restricting competition, any consultation,

communication, or agreement with any other offeror or competitor relating to-(i) Those prices;(ii) The

intention to submit an offer; or (iii) The methods or factors used to calculate the prices offered.(2) The prices

in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any

RFQ-2026-013

Page 5 of 62

Commodity Codes

• NAICS 541191Title Abstract and Settlement Offices
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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