Project Information

Bid Title

RFP for Software and Implementation for an Enterprise Resource Planning (ERP) Software System

Issuing Agency

City of West Fargo

Location

North Dakota

Published Date

Nov 18, 2025

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Software and Implementation for an Enterprise Resource Planning (ERP) Software System
Category:	City of West Fargo RFP
Status:	Open

Description: The City of West Fargo (the “City”) is soliciting Proposals for software and consulting services to implement a new software system environment related to the City’s Enterprise Resource Planning (ERP) needs. Please scroll to bottom of this page to review all RFP Documents. In addition to soliciting written responses, the attached document provides information to assist Proposers in preparing their responses and facilitates the subsequent evaluation and comparison process. In that regard, this RFP: Provides information essential to soliciting meaningful recommendations and realistic commitments from the Proposers; Specifies the desired format and content of Proposals in response to this RFP; Outlines the City’s evaluation and selection procedures; and Establishes a schedule for the preparation and submission of Proposals in response to this RFP. The overall goal of this Project is to take advantage of the newest technology and harness efficiencies by reviewing current processes and implementing technology to enhance processes performed by City departments. The City is planning to replace its current software system environment with a new system or combination of software systems and will adopt systems functionality to support core processes. In doing so, the City seeks to address several challenges in the current environment, and gain future efficiencies, including but not limited to: Key Objectives and Outcomes: Enhance operational effectiveness by making more timely, accurate, and complete information available to citizens, City personnel, and vendors. Utilize information technology to consolidate costs and ongoing maintenance. Improve internal and external communications using information technology. Refine business processes based on best practices. Enhance features and functionality to support increased automation and operational efficiencies by streamlining use of systems. Increase productivity by eliminating redundancy and unnecessary tasks. The following RFP Schedule of Events represents the best estimate of the schedule the City will follow, which is subject to change at the City’s discretion. Vendors are encouraged to hold the demonstration dates listed. If a component of the schedule is accelerated or delayed, it shall be anticipated that the remaining components may also be adjusted by a similar number of days via RFP Addendum prior to the submittal deadline. Event Date RFP Published November 18, 2025 Pre-Proposal Vendor Teleconference December 4, 2025 1 p.m. CST Deadline for Questions from Vendors January 13, 2026 2 p.m. CST Deadline for Proposal Submissions February 13, 2026 4 p.m. CST Shortlist Vendors Notified Week of March 2, 2026 Vendor Demonstrations March 23-27, 2026 Award Contract & Submit to Commission for Approval April 20, 2026 Publication Date/Time: 11/18/2025 12:00 AM Publication Information: Please review all attached documents for submission details and instructions Closing Date/Time: 2/13/2026 4:00 PM Submittal Information: Submissions must be made via email to willy.galindo@westfargond.gov or nick.lee@westfargond.gov Related Documents: City of West Fargo ERP System Full RFP Packet Attachment A Proposal Forms Attachment B - Functional and Technical Requirements/Capabilities Attachment C1 - Cost Worksheet Attachment C2 - Cost Narrative

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Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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