Project Information

Bid Title

RFP 2026 Risk Management Consultant

Issuing Agency

Harrison township

Location

New Jersey

Published Date

Nov 3, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP 2026 Risk Management Consultant
Category:	Town
Status:	Open

Publication Date/Time: 11/3/2025 9:00 AM Closing Date/Time: 12/4/2025 10:00 AM Related Documents: RFP 2026 Risk Management Consultant

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TOWN OF HARRISON

PUBLIC NOTICE FOR SOLICITATION

EXTRAORDINARY, UNSPECIFIABLE SERVICES CONTRACT

JANUARY 1, 2026 THROUGH DECEMBER 31, 2026

NOTICE IS HEREBY GIVEN that sealed submissions will be received by the Town Clerk, or

his designated representative, for the Town of Harrison, on Thursday, December 4, 2025, 10:00

A.M. prevailing time, in the Council Chambers, Harrison Town Hall, 318 Harrison Avenue,

Harrison, New Jersey 07029, then publicly opened and read aloud for the following

extraordinary, unspecifiable (“EUS”) services:

• RISK MANAGEMENT CONSULTANT to the Town. As part of the Garden

State Municipal Joint Insurance Fund (“GSMJIF”), the Town is required, pursuant

to the GSMJIF’s Bylaws, to select a Risk Management Consultant (“RMC”). The

RMC’s duties include the following:

Review Certificates of Insurance from contractors, vendors and professionals.

Review the Town’s assessment as prepared by the GSMJIF and assist the Town in

the preparation of its annual insurance budget.

Review the loss and engineering reports and generally assist the safety committee

in its loss containment objectives. Also, attend no less than one (1) Town Safety

Committee meeting per annum to promote the safety objectives and goals of the

Town and GSMJIF.

Assist where needed in the settlement of claims, with the understanding that the

scope of the RMC’s involvement does not include the work normally done by a

public adjuster.

Perform any other risk management related services required by the GSMJIF’s

bylaws.

Other related activities as required by the Town.

The RMC is paid directly from the GSMJIF in an amount equal to seven percent

(7%) of the Town’s annual assessment as set by the GSMJIF.

CRITERIA FOR THE AWARDS:

The criteria that will be used as the “basis of award” for each of the foregoing include:

(a) Experience and reputation in the field and staff adequacy.

(b) Knowledge of the Town of Harrison, and the subject matters to be

addressed under the contract.

(c) Availability to accommodate all meetings of the Town.

(d) Compensation proposal.

(e) Other factors if deemed to be in the best interests of the Town.

PROPOSAL DOCUMENT:

There is no formal proposal document, but the proposal shall be submitted on the

letterhead of the proposing party with a certification as to the truthfulness and accuracy of the

submission. Please submit one (1) original and one electronic copy (flash-drive/thumb drive)

of the sealed submission. Proposals should be addressed to the Town Clerk at Town Hall, 318

Harrison Avenue, Harrison, New Jersey 07029, and must be enclosed in a sealed envelope

bearing the name and address of the proposing party. A NJ Business Registration Certificate and

a completed Iran Investment Activities Certificates shall accompany the proposal.

CERTIFICATION:

Each proposal shall also contain a certification that the proposing party:

(a) Agrees to comply fully with the terms, provisions and the conditions of

N.J.A.C. 17:27.1 et seq., and N.J.S.A. 10:5-31.

(b) Knows of no conflict raised by the proposed retention.

(c) Has a professional malpractice insurance policy or an errors and omissions

policy, as the case may be, in effect in the minimum amount of $1M/$2M

with a company authorized by the Department of Insurance to do business

in New Jersey. The proposing party is obligated to notify the Town if it

receives notice of any proposed termination during the term of any

Agreement. It shall state an acknowledgement that if the coverage of that

policy is terminated during the term of any Agreement, the Agreement

shall terminate automatically.

The Town reserves the right to reject any or all submissions due to any defects or waive

informalities and accept any submissions that in its judgment will be in the best interest of the

Town. The Town shall award the contract or reject all submissions no later than 60 days from

receipt of same.

Paul J. Zarbetski, Town Clerk

November 3, 2025

TOWN OF HARRISON

STANDARD SUBMISSION FORM

INFORMATION FOR PROFESSIONAL SERVICES/EUS ENTITIES

(FAIR & OPEN PUBLIC SOLICITATION PROCESS)

1B.1 RECEIPT AND OPENING OF SUBMISSIONS

1B.1.1

OWNER AND PROJECT

The Town of Harrison, Hudson County, New Jersey (hereinafter called the "OWNER") invites

submissions for the service(s) mentioned in the Public Notice for Solicitation.

1B.1.2

TIME AND PLACE OF SUBMISSION OPENINGS

The Town Clerk and/or his designated representative will receive submissions at the time and place

mentioned in the Public Notice for Solicitation, and at such time and place will be publicly opened and

read aloud.

1B.1.3

SUBMISSIONS NOT IN COMPLIANCE

The OWNER may waive any informality or reject any and/or all submissions, in accordance with the

Fair and Open Public Solicitation Process for Professional Service(s) pursuant to P.L. 2004, c. 19

(N.J.S.A. 19:44A-20.4 et seq.)

1B.1.4

WITHDRAWING SUBMISSIONS

Submissions forwarded to the Town Clerk and/or his designated representative before the time of

opening of submissions may be withdrawn upon written application of the professional services entity

who shall be required to produce evidence showing that they are or they represent the principal or

principals involved in the submission. Submissions may not be withdrawn within twenty-four (24)

hours of the stipulated time of opening of submissions. Once submissions have been opened, they

must remain firm for a period of sixty (60) days.

1B.2 QUALIFICATIONS OF PROFESSIONAL SERVICES ENTITIES

1B.2.1

INDIVIDUALS PERFORMING TASKS

Name and roles of the individuals who will perform the tasks and descriptions of their education and

experience, including municipal experience, similar to the services contained herein.

1B.2.2

PAST PERFORMANCE

Documented past performance of same and/or similar service.

1B.2.3

REFERENCES

References and record of success of same or similar service.

1B.2.4

DESCRIPTION OF ABILITIES

Description of ability to provide the services in a timely fashion (including staffing, familiarity and

location of key staff).

1B.2.5

COST DETAILS

If applicable, cost details including the hourly rates of each of the individuals who will be performing

services and all expenses.

1B.2.6

TECHNICAL PROCESS AND EQUIPMENT

Description of technical process and equipment used in performing the task(s).

1B.2.6

MINIMUM EXPERIENCE REQUIREMENTS

Note the minimum experience required to be considered.

1B.3 PREPARATION OF SUBMISSIONS

1B.3.1

COMPLETION OF SUBMISSIONS

Each submission must be provided on a Standardized Submission Form as supplied in the

submission package, and signed by the professional services entity or principal thereof and shall

contain the name, address, and telephone number of the professional services entity. All prices and

amounts must be written in ink or preferably typewritten. Each signatory to the submission must

initial all erasures or corrections. Each submission shall be contained in a sealed envelope

addressed to the Town Clerk, 318 Harrison Avenue, Harrison, New Jersey 07029 and said

envelope shall specify the Title of the professional services for which the submission is being

provided. The submissions is to be clearly marked “Sealed Submission Enclosed” and must

be delivered at the place and time required or mailed so as to be received prior to the opening

time set in the advertisement. Submissions received after the hour herein named or in

unsealed envelopes shall not be considered.

The Owner will not be responsible for submissions forwarded through the U.S. Mail or any delivery

service if lost in transit at any time before submission opening, or if hand-delivered to incorrect

location.

The submission shall be accompanied by (1) a Non-Collusion Affidavit, (2) a Disclosure of Ownership

Form, (3) an Insurance Requirement Acknowledgement Form, (4) a Mandatory Equal Employment

Opportunity Notice Acknowledgement, (5) a copy of the applicable Business Registration Certificate,

(6) a Professional Services Entity Information Form, (7) a Qualifications Submission, and (8) an

Acknowledgement of Corrections, Additions or Deletions Form.

All forms listed above, (#1 through #8) shall be completed in their entirety.

1B.3.2

ERRORS IN SUBMISSIONS

If applicable, in the event there is a discrepancy between the unit prices and the extended totals, the

unit prices shall govern or if between the correct sum of the extended totals and the total submission

submitted, the correct sum shall govern. Amounts written in words shall govern over the amounts

written in numerals.

1B.4 TIME FOR AWARD OF CONTRACT

The contracting unit shall award the contract or reject all submissions within such time as may be

specified in the invitation for submission, but in no case more than 60 days, except that the

submissions of any professional services entities who consent thereto may, at the request of the

contracting unit, be held for consideration for such longer period as may be agreed.

The award of the Contract for this service will not be made unless the Town’s Chief Financial Officer

has certified the necessary funds in a lawful manner.

1B.5 MODIFICATIONS OF SUBMISSIONS

Any professional services entity may modify his submission by mail, courier or hand delivery at any

time prior to the scheduled closing time for receipt of submissions. The OWNER, prior to the closing

time, must receive such communication. The communication should not reveal the submission price

but should provide the addition to or subtraction from or other modification so that the OWNER will

not know the final price(s) or term(s) until the sealed submission is opened.

1B.6 REJECTION OF SUBMISSIONS

1B.6.1

MULTIPLE SUBMISSIONS NOT ALLOWED

More than one submission from an individual, a firm or partnership, a corporation or association of

principals under the same or different names shall not be considered.

1B.6.2

UNBALANCED SUBMISSIONS

Submissions which are obviously unbalanced may be rejected at the option of the OWNER.

1B.6.3

RIGHT TO REJECT SUBMISSIONS

The right is reserved to reject any or all submissions in whole or in part if not in compliance with the

standardized submission requirements.

1B.6.4

METHOD OF AWARD OF SUBMISSIONS

The right is reserved by the Town of Harrison to award submissions on a “service by service” basis,

“per project” basis, in part or in whole as determined by the Owner.

1B.6.5

RIGHT TO WAIVE INFORMALITIES RESERVED

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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