Project Information

Bid Title

Band Instruments

Issuing Agency

Andover public Schools

Location

Kansas

Published Date

Dec 10, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Band Instruments

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ANDOVER PUBLIC SCHOOL DISTRICT USD385

December 10, 2025

REQUEST FOR PROPOSAL / BID

Band Instruments

Andover Public School District USD 385 will accept proposals for Band Instruments as

described in the attached request. Qualified organizations (Respondent) are invited to submit a

proposal as described herein.

PROPOSALS / BIDS SHALL BE LABELED

“Band Proposal”

AND EMAILED / MALED / DELIVERED TO:

bids@usd385.org

OR

Andover USD 385: Band Bid

1432 N. Andover Rd

Andover, KS 67002

QUESTIONS ONLY MAY BE DIRECTED TO:

Sherame Kneisel, CFO

Phone: 316-218-4600

Email: kneisels@usd385.org

PROPOSALS / BIDS MUST BE RECEIVED BY:

Thursday, December 18, 2025 by 2:00 PM

(in person attendance is invited but not required)

ANDOVER PUBLIC SCHOOL DISTRICT USD385

STATEMENT OF TERMS AND CONDITIONS

The Andover Public School District reserves the right to reject any and all proposals, to waive

technical defects, and to select the proposal deemed most advantageous to the District.

REVIEW PROCESS

Following the submittal deadline, the proposals shall be evaluated. Vendors will be evaluated

according to their response to the Request for Proposal. The District reserves the right to extend

any evaluation period beyond specified RFP timeline.

QUALIFICATIONS/PROPOSAL

In addition to the signed Certification Form, the following information shall be included in the

proposal:

A. Basic Information:

Name of company

The history, size and organization of the company

Direct mailing address

Overview of company history

B. Name and title of a single point of contact for billing questions.

C. Name and title of single point of contact for service questions.

D. Summary of proposer’s qualifications, certifications, and other information vendor feels

is pertinent to consideration of the proposal

E. Official pricing response.

F. Sample Agreement (if applicable)

A copy of the formal agreement you may recommend between your company and the

District

G. References: Include contact name and email address or telephone number. Reference list

must include 3 districts comparable in size to Andover Public Schools for which the

company has provided the same service in the last year.

SUBMITTING A RESPONSE

In submitting a proposal, the Respondent agrees to provide the services outlined in the proposal

according to the fee structure enumerated in the same proposal. The successful Respondent will

provide a Letter of Engagement for District approval which enumerate the terms of the

agreement.

The District reserves the right to terminate the relationship with the Respondents at any time and

for any reason.

ANDOVER PUBLIC SCHOOL DISTRICT USD385

The response shall follow the outline above and be concise. Failure to follow instructions may

nullify the response from consideration. To be considered for selection, respondents should

clearly limit responses to the specific criteria in the order listed. No joint responses (proposals)

will be accepted by the District.

The deadline for submitting the response shall be in accordance with the notice. Proposals

received after this date and time will not be considered.

SELECTION CRITERIA

Proposals will be evaluated to determine which proposal best meets the needs of the District.

Evaluation considerations may include the following: prior comparable experience, the vendor's

organization, size, and structure, qualifications of personnel assigned to work with the District,

responsiveness of the written proposal, and fees.

TERMINATION:

Subject to the provisions below, any contract derived from this Request For Proposal may be

terminated by either party upon thirty (30) days advance written notice to the other party; but if

any work or service hereunder is in progress, but not completed as of the date of termination,

then said contract may be extended upon written approval of the District until said work or

services are completed and accepted.

(a) TERMINATION FOR CONVENIENCE

In the event that the contract is terminated or cancelled upon request and for the convenience of

the District, without the required thirty (30) days advance written notice, then the District shall

negotiate reasonable termination costs, if applicable.

(b) TERMINATION FOR CAUSE

Termination by the District for cause, default or negligence on the part of the contractor shall be

excluded from the foregoing provision; termination costs, if any, shall not apply. The thirty (30)

days advance notice requirement is waived in the event of Termination for Cause.

(c) TERMINATION DUE TO UNAVAILABILITY OF FUNDS

When funds are not appropriated or otherwise made available to support continuation of

performance in a subsequent fiscal year, the contract shall be cancelled and the contractor shall

be reimbursed for the reasonable value of any nonrecurring costs incurred but not amortized in

the price of the supplies or services delivered under the contract.

Andover USD 385 - Band Instrument Bid Response sheet

Bid Open: Thursday, December 18, 2025 2:00 PM

Responses accepted via indicated methods in bid response instructions. Please complete this form and return with

seal bid by bid open deadline. Response pricing should include all freight, delivery, setup or installation if

applicable.

Item

Tuba

Brand/Model

Yamaha: YBB-

641

Specifications

Professional 4-valve BBb Tuba

Freight/Delivery/Installation

Quantity

Amount

3$

$

Total 3

$

Additional Requirements: Please provide all warranty information for each product and estimated delivery date

Company Name:

Address:

Contact Name:

Phone:

Email:

Vendor Information

Signature of Representative Completing Submission

Date

Andover USD 385 - Dec 2025 Band bid

1 of 1

Vendor Response to RFP

Commodity Codes

• NAICS 339992Musical Instrument Manufacturing

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