Project Information

Bid Title

Janitorial & Floor Care Services

Issuing Agency

City of Winter Garden

Location

Florida

Published Date

Feb 1, 2026

Closing Date

Apr 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-002

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-002
Bid Title:	Janitorial & Floor Care Services
Category:	Project / Service
Status:	Open

Description: PURPOSE The City of Winter Garden is seeking to obtain proposals from qualified Vendors for Janitorial Services in accordance with the terms, conditions, and specifications contained in this RFP. SCOPE OF SERVICES Provide routine janitorial cleaning based on scope, working hours, and event schedule per listed buildings. Provide a breakdown of routine cleaning and hard floor strip & wax per building based on frequency. Specify whether staff will be company in-house or subcontracted. Janitorial staff must have company shirts with company logo. Routine Janitorial supplies will be provided by the city. Strip and wax materials are not supplied by the city. Those costs must be included in the Vendor’s quarterly hard floor cleaning and waxing cost. Publication Date/Time: 2/1/2026 12:00 AM Closing Date/Time: 4/13/2026 4:00 PM Qualifications: All responses to this Request for Proposal MUST be submitted to the City of Winter Garden Reception Desk, 300 W. Plant Street, Winter Garden, Florida 34787 by the submission deadline. Solicitation responses submitted by any other means WILL NOT be accepted. All competitive solicitations will be publicly opened. Submissions received after the assigned Submission Deadline will not be accepted by the city. The complete solicitation package is available in the Related Documents section below. SUBMISSION DEADLINE: RESPONSES ARE DUE BY April 13, 2026 @ 4PM (E.S.T.) The City of Winter Garden will be receiving sealed proposals at the City Hall Reception Desk, located at 300 W. Plant Street, Winter Garden, FL 34787. Special Requirements: All staffing personnel working in and around city buildings must have a city approved background check. A list of daily or weekly staff shall be provided to the Facilities Operations Manager. Mandatory Pre-Submittal Meeting and Walk-Through: A mandatory pre-submittal meeting and building walk-through shall be held on March 5, 2026, at 9:00 AM E.S.T. at Tanner Hall, 29 W Garden Avenue, Winter Garden, Florida 34787. This venue including all locations will be visited during this meeting. It is strongly recommended that prospective Vendors plan to visit the project sites to confirm the existing conditions that may affect the Vendor’s estimate and work. The City will not be held responsible for an incorrect price proposal due to the Vendor’s misunderstanding of requirements, measurements, or services required. Miscellaneous: Term of Contract The initial term of this contract shall be three (3) years commencing on date of approval with two (2) optional one (1) year renewals. Prior to expiration of original Three (3) year contract, the city shall have the option to renew under same terms and conditions or discuss modification of terms within 60days. The city will have the right to terminate the contract at any time pursuant to the termination provisions of the contract. Related Documents: Janitorial RFP 26-002

Attachment Preview

City of Winter Garden

Requests for Proposal RFP # 26-002

Janitorial Services

The City of Winter Garden is soliciting proposals from qualified vendors to provide janitorial and

floor care services for various city buildings and departments in accordance with Scope of

Services, section 5.2 of this RFP.

All responses to this Request for Proposal MUST be submitted to the City of Winter Garden

Reception Desk, 300 W. Plant Street, Winter Garden, Florida 34787 by the submission

deadline. Solicitation responses submitted by any other means WILL NOT be accepted. All

competitive solicitations will be publicly opened. Submissions received after the assigned

Submission Deadline will not be accepted by the city.

A copy of the complete solicitation package may be obtained from the CWGDN website:

http://www.CWGDN.com/bids.aspx

SUBMISSION DEADLINE: RESPONSES ARE DUE BY April 13, 2026 @ 4PM (E.S.T.)

The City of Winter Garden will be receiving sealed proposals at the City Hall Reception Desk,

located at 300 W. Plant Street, Winter Garden, FL 34787.

Attn: David Markland, Facilities Operations Manager

300 W PLANT STREET WINTER GARDEN, FLORIDA, 34787

TELEPHONE: (407-877-5464)

EMAIL: dmarkland@cwgdn.com

Contents

ANTICIPATED SCHEDULE OF EVENTS

SECTION 1-INTRODUCTION AND INFORMATION

SECTION 2–GENERAL TERMS AND CONDITIONS

SECTION 3–QUALIFICATIONS OF VENDOR & CONSIDERATION OF AWARD

SECTION 4-SPECIAL CONDITIONS

SECTION 5–SPECIFICATIONS

SECTION 6–SELECTION PROCESS

SECTION 7–SAMPLE FOR OF AGREEMENT

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Pg. 1

Pg. 2

Pg. 5

Pg. 20

Pg. 23

Pg. 26

Pg. 33

Pg. 36

IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE PROPOSER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS Pg. 16

Attachment A- Building info and scope of work

Attachment A – Drug Free Workplace Form (Separate Attachment)

Attachment B – Non-Collusion AƯidavit Form (Separate Attachment)

Attachment C – AƯidavit of E-Verify Requirements Compliance (Separate Attachment)

Attachment D – Signature Sheet (Separate Attachment)

Attachment E – Public Records Act/Chapter 119 Requirements (Separate Attachment)

Attachment F – Sworn Statement on Public Entity Crimes (Separate Attachment)

Attachment G – AƯidavit Regarding the Use of Coercion for Labor and Services (Separate

Attachment)

ANTICIPATED SCHEDULE OF EVENTS

The tentative schedule of events, relative to this solicitation, shall be as follows:

Event

Date (on or by)

Advertisement of RFP

February 1, 2026

Pre-Submittal Meeting and Walk-through (Mandatory)

March 5, 2026 at 9:00 AM E.S.T.

Last day for questions/clarification

March 23, 2026 by 4:30 PM E.S.T.

Last day for addendum to be posted

March 30, 2026

Submission deadline

April 13, 2026 at 4PM E.S.T.

Recommendation for Award

First available City Commission meeting

Note: All dates and times above are subject to change at the City’s discretion.

Mandatory Pre-Submittal Meeting and Walk-Through:

A mandatory pre-submittal meeting and building walk-through shall be held on March 5, 2026, at

9:00 AM E.S.T. at Tanner Hall, 29 W Garden Avenue, Winter Garden, Florida 34787. This venue

including all locations will be visited during this meeting. It is strongly recommended that

prospective Vendors plan to visit the project sites to confirm the existing conditions that may aƯect

the Vendor’s estimate and work. The City will not be held responsible for an incorrect price

proposal due to the Vendor’s misunderstanding of requirements, measurements, or services

required.

This information session presents an opportunity for the Vendor to ask questions regarding the

solicitation requirements and clarify any information about the site location. No modification or

changes will be allowed because of the failure of the Vendor to carefully review all available

information, visit the project site(s) or attend the pre-submittal meeting.

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SECTION 1 - INTRODUCTION AND INFORMATION

1.1 PURPOSE

The City of Winter Garden is seeking to obtain proposals from qualified proposers for Janitorial

and Floor Care services for building locations outlined in scope of work. Proposals submitted

shall include all labor, service, transportation, and supervision necessary to properly complete

the work in a safe, eƯective, and eƯicient manner and in accordance with the terms of this RFP.

All Janitorial equipment and supplies will be supplied by the City of Winter Garden apart from

specialized equipment which is necessary for strip and wax. Trash that is collected can be

disposed of at each building in a City of Winter Garden dumpster.

1.2 INFORMATION/CLARIFICATION

Questions related to the solicitation shall be submitted in writing to David Markland, Facilities

Operations Manager, dmarkland@cwgdn.com no later than March 23, 2026 @ 16:30 PM. No

questions or clarifications will be considered after that date and time. Questions must be

typed or printed. Responses will be posted as an addendum and made available on the City’s

website (https://www.cwgdn.com/bids.aspx)

1.3 SUBMISSION AND RECEIPT OF PROPOSALS

To be considered, proposals shall be submitted in accordance with this Request for Proposal.

Separate proposals must be submitted for each Request for Proposal issued by the City.

1.3.1

Vendors interested in being considered for these services shall submit, a total of six (6)

copies of the Proposal, signed by a person(s) legally authorized to bind the Vendor, in a

three-ring binder format:

• One (1) copy marked “original”

• Four (4) copies

• One (1) flash drive containing all original documents of the required response

1.3.1.1 Vendors shall respond to each of the criteria in the same order listed on the selection

criteria rating sheet, pg. 35 and use tabs to identify each section. The proposal is limited to 50

informational pages, plus the pages required for AIA Form 305. Proposals shall be submitted in a

sealed package clearly labeled with the RFP number and the name of the submitting Vendor.

1.3.1.2 Submissions by corporations must be executed in the corporate name by the President or

other corporate oƯicer accompanied by evidence of authority to sign. The corporate address and

state of incorporation must be shown below the signature.

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1.3.1.3 Submissions by partnerships must be executed in the partnership name and signed by a

partner, whose title must appear under the signature and the oƯicial address of the partnership

must be shown below the signatures.

1.3.2 All Submissions received from Vendors in response to the competitive solicitation will

become the property of the City. In the event of a contract award, all documentation produced as

part of the contract shall become the exclusive property of the City.

To be considered, Vendors are solely responsible for making certain that their submission is

received by the City of Winter Garden Reception Desk by the Submittal Deadline. No oral,

telegraphic, electronic, facsimile, or telephonic submissions or modifications will be considered

unless otherwise specified herein or in a written addenda issued by the City. It is the responsibility

of the Vendor to see that any proposal submitted shall have enough time to be received by the City

before the Submission Deadline.

1.4 INTERPRETATIONS AND ADDENDA

1.4.1 All Vendors shall carefully examine the solicitation documents. Any ambiguities or

inconsistencies shall be brought to the attention of the City in writing prior to the Submittal

Deadline. Any questions concerning the intent, meaning and interpretation of the solicitation

documents shall be submitted in writing to David Markland, Facilities Operations Manager,

dmarkland@cwgdn.com no later March 23, 2026. No person is authorized to give oral

interpretations of, or make oral changes to, the solicitation documents. Therefore, oral statements

will not be binding and should not be relied upon. Changes or interpretations may only be made by

a written document issued by the City in the form of an addendum issued prior to the established

addendum deadline.

It is the responsibility of the Vendor to receive, acknowledge, and review all addenda that are

issued. Vendors should check online at the CWGDN website (https://www.cwgdn.com/bids.aspx)

prior to submitting their proposal and up until the Addendum & Submission Deadline in the event

additional addenda are issued.

If a Vendor submits their proposal prior to the Submission Deadline and addenda are issued

thereafter, the Vendor will not be contacted, and the submission status will be considered

Incomplete.

The Vendor is solely responsible for:

• making any required adjustments to their submission based on any addenda issued; and

• acknowledging the addenda; and

• ensuring the re-submitted proposal is RECEIVED by the stated Submission Deadline.

1.4.2 All addenda are a part of the contract documents, and each Vendor will be bound by such

addenda, whether received by Vendor or not. It is the responsibility of each Vendor to verify that the

Vendor has received all addenda issued prior to the Submittal Deadline. No verbal interpretations

may be relied upon.

1.4.3 Any claim that the solicitation documents and the requirements and procedures set forth

herein violate any applicable law or regulation or the right of any Vendor shall be made in writing

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and submitted to David Markland, Facilities Operations Manager, via email to

dmarkland@cwgdn.com at least ten (10) calendar days prior to the Submittal Deadline or said

claim shall be deemed to be waived. The claim shall state the specific section or provision that

Vendor claims is in violation and detail the alleged violation with specificity

1.5 INSURANCE

1.5.1

The successful vendor shall not commence operations pursuant to the terms of this RFP

and the attached Contract, until certification or proof of compliance with the insurance

requirements set forth herein have been received and approved by the City in accordance

with the criteria outlined in Section 4.5. Any questions as to the intent of meaning of any

part of the insurance requirements set out in the attached contract should be directed in

writing to David Markland, Facilities Operations Manager, via email to

dmarkland@cwgdn.com.

1.5.2

AT THE TIME OF EXECUTION OF THE CONTRACT, THE SUCCESSFUL VENDOR SHALL

SUBMIT ADDITIONAL CERTIFICATE(S) OF INSURANCE EVIDENCING THE REQUIRED

COVERAGES AND SPECIFICALLY PROVIDING THAT THE CITY OF WINTER GARDEN IS AN

ADDITIONAL NAMED INSURED WITH RESPECT TO THE REQUIRED COVERAGE AND THE

OPERATIONS OF THE SUCCESSFUL VENDOR UNDER THE CONTRACT. Insurance

Companies selected must be acceptable to the CITY. All the policies of insurance required

to be purchased and maintained shall contain a provision or endorsement that the coverage

aƯorded shall not be canceled, materially changed or renewal refused until at least thirty

(30) calendar days written notice has been given to CITY by certified mail. Such notice shall

constitute a default by the Successful Vendor.

END OF SECTION 1

(THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK)

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Commodity Codes

• NAICS 561720Janitorial Services

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