Project Information

Bid Title

RFP 26-100TM(Rebid) ERATE Eligible Network Equipment

Issuing Agency

City of Hampton

Location

Virginia

Published Date

Dec 16, 2025

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-100TM(Rebid)

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-100TM(Rebid)
Bid Title:	RFP 26-100TM(Rebid) ERATE Eligible Network Equipment
Category:	Entity: Schools
Status:	Open

Description: The School Board of the City of Hampton is seeking proposals from qualified offerors to provide E-RATE eligible category 2 Network Equipment. This is an E-RATE bid and bids will only be accepted via email as stated in the RFP. Publication Date/Time: 12/16/2025 9:00 AM Closing Date/Time: 2/5/2026 11:00 AM Contact Person: Tammy Martin, Senior Buyer 757-727-2205 [email protected] Related Documents: 2026 Hampton City E-Rate RFP Cat2 Network Equipment - DRAFT v2 (002) (002)

Attachment Preview

REQUEST FOR PROPOSALS

City of Hampton

ISSUING OFFICE:

Consolidated Procurement Div.

1 Franklin Street, Suite 345

HAMPTON, VA 23669

TELEPHONE: (757) 727-2200

FAX: (757)727-2207

DATE: December 16, 2025

Attention of Offeror is Directed To Section

2.2-4367 to 2.2-4377 Code of Virginia

(Ethics In Public Contracting)

RFP ITEM NO.

26-100TM(Rebid)

PROCUREMENT OFFICER

Tammy Martin, Senior Buyer

E-Rate PROPOSALS will be received via email only as defined herin.

CLOSING DATE

All inquiries for information regarding this Request for Proposal are to be directed to the Issuing Office

as defined herein.

February 5, 2026

COMMODITY: E-Rate Eligible Network Equipment NIGP CODE: 920.31

CLOSING TIME

PLEASE FILL IN OFFEROR’S NAME & ADDRESS

IN THE SPACES PROVIDED BELOW:

__________________________________________

__________________________________

__________________________________

THIS IS NOT AN ORDER

11:00 a.m. EST

PREPROPOSAL CONFERENCE

NOT OFFERED

THE SCHOOL BOARD OF THE CITY OF HAMPTON, HEREAFTER REFERRED TO AS “HCS”, RESERVES

THE RIGHT TO ACCEPT OR REJECT ANY AND ALL PROPOSALS IN WHOLE OR IN PART AND WAIVE

ANY INFORMALITIES IN THE COMPETITVE NEGOTIATIONS PROCESS. FURTHER, HCS RESERVES THE

RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN ITS BEST INTEREST. THE ENTIRE

CONTENTS OF THE REQUEST FOR PROPOSALS, ANY ADDENDA, OFFEROR'S PROPOSAL AND

NEGOTIATED CHANGES SHALL BE INCORPORATED BY REFERENCE INTO ANY RESULTING

CONTRACT.

THE SCHOOL BOARD OF THE CITY OF HAMPTON DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS.

DESCRIPTION OF COMMODITY

The School Board of The City of Hampton is seeking proposals from qualified

Offerors to provide E-Rate eligible Category Two network equipment.

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1____ #2____ #3____ #4____ (Please Initial)

__________________________________________________________________________________________________________

THE SCHOOL BOARD OF THE CITY OF HAMPTON CANNOT LEGALLY AGREE TO ANY CLAUSE INDEMNIFYING THE CONTRACTOR FROM

ANY DAMAGES ARISING OUT OF THE CONTRACT/AGREEMENT/LEASE OR HOLDING THE CONTRACTOR HARMLESS. THE SUBMISSION

OF A PROPOSAL CONSTITUTES AN AGREEMENT BY THE CONTRACTOR NOT TO REQUEST SUCH LANGUAGE IN THE RESULTING

CONTRACT. IN COMPLIANCE WITH THIS SOLICITATION AND TO ALL THE CONDITIONS IMPOSED HEREIN, THE UNDERSIGNED AGREES

TO PERFORM ANY CONTRACT AWARDED AS A RESULT OF THIS SOLICITATION. THE FOLLOWING SECTION SHALL BE SIGNED BY AN

AGENT AUTHORIZED TO BIND THE COMPANY. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN PROPOSAL REJECTION.

Authorized Agent:

___________________

Email Address

ENCLOSURES

_______________________________________________

Signature

________________________ ____________________

Telephone Number

Fax Number

______________________

Type or Print Name

______________________

Company FEI/FIN#

Hampton City Schools

260000019

RFP 26-100TM (Rebid) E-Rate Category Two Equipment

E-Rate

ANTI-COLLUSION/NONDISCRIMINATION/DRUG-FREE WORKPLACE REQUIREMENTS

ANTI-COLLUSION CLAUSE:

IN THE PREPARATION AND SUBMISSION OF THIS PROPOSAL, SAID OFFEROR DID NOT EITHER DIRECTLY OR INDIRECTLY ENTER INTO

ANY COMBINATION OR ARRANGEMENT WITH ANY PERSON, FIRM OR CORPORATION, OR ENTER INTO ANY AGREEMENT, PARTICIPATE

IN ANY COLLUSION, OR OTHERWISE TAKE ANY ACTION IN VIOLATION OF THE SHERMAN ACT (15 U.S.C. SECTION 1), SECTIONS 59.1-9.1

THROUGH 59.1-9.17 OR SECTIONS 59.1-68.6 THROUGH 59.1-68.8 OF THE CODE OF VIRGINIA.

THE UNDERSIGNED OFFEROR HEREBY CERTIFIES THAT THIS AGREEMENT, OR ANY CLAIMS RESULTING THEREFROM, IS NOT THE

RESULT OF, OR AFFECTED BY, ANY ACT OF COLLUSION WITH, OR ANY ACT OF, ANOTHER PERSON OR PERSONS, FIRM OR

CORPORATION ENGAGED IN THE SAME LINE OF BUSINESS OR COMMERCE; AND, THAT NO PERSON ACTING FOR, OR EMPLOYED BY,

CITY HAS AN INTEREST IN, OR IS CONCERNED WITH, THIS PROPOSAL; AND, THAT NO PERSON OR PERSONS, FIRM OR CORPORATION

OTHER THAN THE UNDERSIGNED, HAVE, OR ARE, INTERESTED IN THIS PROPOSAL.

DRUG-FREE WORKPLACE:

DURING THE PERFORMANCE OF THIS CONTRACT, THE CONTRACTOR AGREES TO (I) PROVIDE A DRUG-FREE WORKPLACE FOR THE

CONTRACTOR'S EMPLOYEES; (II) POST IN CONSPICUOUS PLACES, AVAILABLE TO EMPLOYEES AND APPLICANTS FOR EMPLOYMENT, A

STATEMENT NOTIFYING EMPLOYEES THAT THE UNLAWFUL MANUFACTURE, SALE, DISTRIBUTION, DISPENSATION, POSSESSION, OR

USE OF A CONTROLLED SUBSTANCE OR MARIJUANA IS PROHIBITED IN THE CONTRACTOR'S WORKPLACE AND SPECIFYING THE

ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR VIOLATIONS OF SUCH PROHIBITION; (III) STATE IN ALL SOLICITATIONS OR

ADVERTISEMENTS FOR EMPLOYEES PLACED BY OR ON BEHALF OF THE CONTRACTOR THAT THE CONTRACTOR MAINTAINS A DRUG-

FREE WORKPLACE; AND (IV) INCLUDE THE PROVISIONS OF THE FOREGOING CLAUSES IN EVERY SUBCONTRACT OR PURCHASE

ORDER OF OVER $10,000, SO THAT THE PROVISIONS WILL BE BINDING UPON EACH SUCONTRACTOR OR VENDOR.

FOR THE PURPOSE OF THIS SECTION, "DRUG-FREE WORKPLACE" MEANS A SITE FOR THE PERFORMANCE OR WORK DONE IN

CONNECTION WITH A SPECIFIC CONTRACT AWARDED TO A CONTRACTOR IN ACCORDANCE WITH FEDERAL LAW, THE EMPLOYEES OF

WHOM ARE PROHIBITED FROM ENGAGING IN THE UNLAWFUL MANUFACTURE, SALE, DISTRIBUTION, DISPENSATION, POSSESSION OR

USE OF ANY CONTROLLED SUBSTANCE OR MARIJUANA DURING THE PERFORMANCE OF THE CONTRACT.

EMPLOYMENT DISCRIMINATION BY THE SUCESSFUL OFFEROR SHALL BE PROHIBITED:

1. DURING THE PERFORMANCE OF THIS CONTRACT, THE CONTRACTOR AGREES AS FOLLOWS:

a THE OFFEROR, SHALL NOT DISCRIMINATE AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT BECAUSE OF RACE,

RELIGION, COLOR, SEX, NATIONAL ORIGIN, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY STATE LAW RELATING TO

DISCRIMINATION IN EMPLOYMENT, EXCEPT WHERE THERE IS A BONA FIDE OCCUPATIONAL QUALIFICATION REASONABLY

NECESSARY TO THE NORMAL OPERATION OF THE CONTRACTOR. THE CONTRACTOR AGREES TO POST IN CONSPICUOUS

PLACES, AVAILABLE TO EMPLOYEES AND APPLICANTS FOR EMPLOYMENT, NOTICES SETTING FORTH THE PROVISIONS OF

THIS NONDISCRIMINATION CLAUSE.

b. THE CONTRACTOR, IN ALL SOLICITATIONS OR ADVERTISEMENTS FOR EMPLOYEES PLACED BY OR ON BEHALF OF THE

CONTRACTOR, SHALL STATE THAT SUCH CONTRACTOR IS AN EQUAL OPPORTUNITY EMPLOYER.

c. NOTICES, ADVERTISEMENTS, AND SOLICITATIONS PLACED IN ACCORDANCE WITH FEDERAL LAW, RULE OR

REGULATION SHALL BE DEEMED SUFFICIENT FOR THE PURPOSE OF MEETING THE REQUIREMENTS OF THIS

SECTION.

2. THE CONTRACTOR WILL INCLUDE THE PROVISIONS OF THE FOREGOING PARAGRAPHS A, B, AND C IN EVERY SUBCONTRACT OR

PURCHASE ORDER OF OVER $10,000, SO THAT THE PROVISIONS WILL BE BINDING UPON EACH SUBCONTRACTOR OR VENDOR.

Name and Address of OFFEROR:

Date:

_____ Authorized Signature__________________________

Printed Name:___________________________Title:____________________________

Phone Number:__________________________ Fax Number:_____________________

Email Address:__________________________________________________________

Federal Tax Identification Number/Social Security Number: ________________________________

Is Offeror a "minority" business? Yes No

African American

Hispanic American

Is Offeror Woman Owned? Yes No

Is Offeror a Small Business? Yes No

Is Offeror a Faith-Based Organization? Yes

If yes, please indicate the "minority" classification below:

American Indian

Eskimo

Asian American Aleut Other; Please Explain:

No

Hampton City Schools

260000019

RFP 26-100TM (Rebid) E-Rate Category Two Equipment

E-Rate

I. PURPOSE

The purpose of this RFP is to solicit proposals from qualified offerors to provide the Division with E-Rate eligible

Category Two network equipment.

II. BACKGROUND

Hampton, Virginia

Hampton is an independent city located in Virginia. It is on the southern end of the Virginia Peninsula, bordering the

Chesapeake Bay. The City has a total area of 136.2 square miles; 51.8 miles of that is land and 84.4 miles is water,

with a total population of more than 137,000.

The City boasts a strong military and technology presence. The nation’s first air base, Langley Air Force Base, is home

of the First Fighter Wing and continuing to add new missions. As Joint Base Langley-Eustis, it contributes nearly $4

billion a year to the regional economy. NASA Langley Research Center, where America’s first astronauts were trained,

is a major center for aviation research. In addition, the National Institute for Aerospace, run by a consortium of

universities, conducts research on both manned and unmanned systems. The most recent research center is Huntington

Ingalls, which located its Unmanned Systems Center of Excellence in Hampton to focus on military and business

applications for underwater drones. Virginia Tech has an expanded research center focused on seafood and

aquaculture and opened an office and lab space as part of its Center for Coastal Studies.

In addition to these advanced research centers, higher education opportunities include Hampton University, a pre-

eminent HBCU that offers 90 programs; the Virginia Peninsula Community College; Old Dominion University’s Peninsula

Center; and Bryant & Stratton College.

The City is also home to multiple medical facilities including Sentara Careplex Hospital, the Hampton Veteran’s

Administration Medical Center, the Hampton University Proton Therapy Institute for specialized cancer treatment,

centers affiliated with Riverside Regional Medical Center and the Children’s Hospital of the Kings’ Daughters, as well as

military and retiree care at the Langley base.

Other major employers include Science Systems and Applications, Analytical Mechanics, Howmet, Amsec,

Measurement Specialists Inc., Zel Technologies, Ferguson Enterprises, Registrar, Liberty Source, Old Point National

Bank, VersAbility Resources, and Faneuil. Huntington Ingalls also has employees at another Hampton location (in

addition to the Unmanned Center). Tourism is also an important economic driver.

The City is situated between two airports, each less than 15 miles from downtown: Norfolk International Airport and the

smaller Newport News/Williamsburg International Airport.

Hampton is part of a dynamic metropolitan region. Besides Hampton, the region contains four other cities with

populations greater than 100,000. Hampton Roads now has a population of 1.8 million and is the 37th largest

metropolitan region in the nation.

The city’s public school system has been recognized nationally, and the city’s government has been recognized for its

flooding resilience programs, transparency, use of technology to benefit residents, and extensive citizen engagement.

Hampton is a welcoming and diverse city – large enough to provide a wide variety of festivals, music, arts and culture –

but small enough that people know their neighbors. Hampton is more than 400 years old (the oldest continually occupied

city in the original 13 Colonies) and has a rich history. Approximately half of the residents are African-American, and

37% are white, with the remainder split among multiple races and other categories. About 6% of the population is

Hispanic. Additional demographic data may be accessed by the hyperlink: http://hampton.gov/90/Demographics

Hampton City Schools

RFP 26-100TM E-Rate Category Two Equipment

E-Rate 260000019

III. SCOPE OF WORK

Scope of Work & Proposal Requirements

Hampton City Schools is performing a network refresh of all various elementary schools within the district. The schools

have category 5 or 5e installed to the existing access points which will need to be replaced with category 6A to support

Multi-Gig ethernet speeds in order to support WiFi-6 and above access points.

Proposal Requirements:

1. Vendors are to provide fixed-fee pricing itemized by each school location to include each component

required/recommended and associated cabling. Vendors are provided with a quantity worksheet using Juniper

(or equivalent) equipment specifications, and existing switch and access point equipment quantities. Vendors

may propose alternative manufacturers and products for any of the line items in the worksheet provided they

meet or exceed the Juniper product specifications, existing switch and access point capabilities, and support

WiFi-6E.

2. Vendors must include Attachment C ‘FY2026 HCS Mandatory Pricing Attachment’ with their proposal. Failure

to provide this pricing sheet will subject your proposal to disqualification. If deemed necessary by the offeror, a

separate pricing sheet to include pricing for recommended ongoing support and maintenance, or subscriptions,

if required.

3. Further technical requirements include:

1. All interior Wireless Access Points should support WiFi 7 and Multi-Gig (2.5GBase-T and/or 5GBase-T).

Exterior Wireless Access Points should support a minimum of WiFi 6, but WiFi 6E or 7 is preferred if

available. Multi-Gig is not required for exterior access points, but is desired if available.

2. Wireless Access Points that support Multi-Gig will need to be terminated to Multi-Gig switch ports in

order to connect to the network at the fastest speed possible for the access point and switches using

the required two (2) Cat-6A cable runs.

3. Wireless Access Points should be able to do various tests to ensure client connectivity works properly

(including VLAN, IP address, DHCP, connection and basic website access tests) and report those

findings to the main management system.

4. Cloud based configuration systems should support:

1. “Organization: Site: Device” management organization style

2. Should support Templates for configuring devices.

3. Be able to use a single template for all sites so that there is a single place that is needed for

configuration changes

4. Be able to use a site variable list (comma separated file upload for example) to use those

variables for items in the configuration and templates.

5. Be able to troubleshoot client connectivity problems and monitor connection issues.

5. Wireless and/or Switch configuration must work with the following items:

1. 802.1x RADIUS authentication (Hampton City Schools uses Aruba Clearpass RADIUS server

for all 802.1x authentication)

2. Wireless support for Multi-PSK (Individual Pre-Shared Key per device/group of devices)

managed by the RADIUS server.

3. Wireless configuration for captive guest portal as delivered by a Clearpass Guest configuration.

Hampton City Schools has an existing Clearpass Guest captive portal in production. Clearpass

configuration can be adjusted to support the submitted products if needed, however the

products must be able to use Clearpass for the portal or provide a no-cost option for Guest

captive portal. The vendor must document if the product may require special configuration for

this item.

4. Wireless and Switch support for Named VLAN/Role/Profile as returned by the RADIUS server in

order to avoid needing to configure the RADIUS server to specify the VLAN ID number. The

Wireless configuration for example will need to map the RADIUS returned VLAN

Name/Role/Profile (i.e. “Employee”) to the local site VLAN ID number.

6. The switches should support MAC address bypass (or similar technology) for devices that cannot use

802.1x on Ethernet. Any similar technology is also acceptable (LLDP Name to VLAN/Profile/Role

Hampton City Schools

260000019

RFP 26-100TM (Rebid) E-Rate Category Two Equipment

E-Rate

mapping for example.) Clearpass RADIUS server should be used for MAC address (or similar)

lookup/authentication where needed.

7. All switches should have appropriate power supplies of sufficient power to support the Wireless Access

Points (Inside and outside). Dual Power supplies are required to operate the switches. The dual power

supplies allow the network switches to meet the device’s total operational power requirements and are

not used for redundancy. Unlike redundant configurations, both power supplies are actively needed to

deliver sufficient power for full functionality of the switch, including support for Power over Ethernet

(PoE/PoE+) across all active ports.

8. All switches should support a minimum of 10G SFP+ for uplinks (and downlinks for some remote

“Daisy-Chained” switches) using multimode OM3 fiber from the IDF/Closets to the MDF. Short Haul

850nm multimode optics should be used. For switches in locations that are “Daisy Chained”, Hampton

City Schools will attempt to use 10G SFP+ multimode optics and existing cables to connect those

remote switches. Hampton City Schools will be responsible for and adjust the deployment of those

outliers using existing equipment/wiring if OM3 fiber is not available (i.e. Use 1G SFP with OM1 fiber,

existing copper uplinks, etc, even though the speed would necessarily be reduced.)

9. A mixture of Multi-Gig and 1 Gig switches is acceptable as long as the quantity of Multi-gig switches and

ports will support all the access points at full Multi-gig speeds.

10. Multi-Gig switches should be able to be stacked with non-multi-gig switches

11. Except for the Core switch in the MDF, switches that are installed into the same rack should be

“stacked” together in order to reduce the number of management IP addresses that are needed to

support the solution. For example: 4 switches are connected together and only require a single IP

address for management of that rack of equipment. Assume that racked switches will be racked

together to minimize space needed (i.e. one switch on top of the other with no space between). This will

minimize the length of the “stacking cables”. Any technology is acceptable for “stacking” for both

configurations (“Stacking”, “Virtual Chassis”, etc. Different OEMs may call the technology something

different) and hardware (dedicated proprietary stacking cables, standard SFP+/SFP28/SFP56/etc.,

DAC, optics, etc). If the solution does not support “stacking” the vendor must note that in the response.

12. Stacking capabilities should support a minimum of 400Gbps for the stacking/Virtual Chassis

interconnect.

13. The Core switch may or may not be “stacked” with the rest of the MDF switches, depending on the

configuration, technology used, etc.

14. The core switch needs to be able to support OSPF and be able to broadcast a minimum of 20 remote

networks to the main OSPF router.

15. All Switches should be able to support direct local (serial console) and remote access via SSH and

should be able to support remote console access via the cloud management system.

16. All switches should be able to support remote monitoring via SNMPv3

4. Vendors must provide technical specifications to include at a minimum:

1. Equipment speed and capabilities, including backplane speed, uplinks, stacking speeds and

capabilities, POE power types and capabilities supported, etc.

2. Required or recommended Installation apps, tools, cloud based systems, templates and/or scripting

capabilities to ease deployment.

5. Vendors must provide five (5) references from other K-12 school divisions of similar size that have recently (with

the last 5 years) received services of a similar nature from the vendor.

6. Vendors must also state in their proposals their ability to comply with the following requirements:

1. Vendors must be flexible with their installation schedule to prevent downtime and to schedule

installation activities outside of regular school hours, but must complete work in a reasonable time-

frame. The existing network may not be taken offline during any time in which students are in the

schools except for the briefest of unavoidable circumstances, and only ever with Hampton City Schools’

explicit permission.

2. Vendors must comply with all terms and conditions contained in the RFP addendum.

3. Vendors will utilize the SPI method for reimbursement. Hampton City Schools will issue a purchase

order only for the amount that will be billed directly to Hampton City Schools, which is an estimated 15%

of the total E-rate eligible costs plus 100% of any E-rate ineligible costs. Payment will be made at the

conclusion of the project with final acceptance and approval from Hampton City Schools.

4. Hampton will not accept/approve the completion of the project until all switches and access points are

online and capable of delivering service to end users reliably and at expected performance levels.

7. Vendors must provide a draft copy of a proposed contract with their proposal.

Hampton City Schools

260000019

RFP 26-100TM (Rebid) E-Rate Category Two Equipment

E-Rate

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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