Project Information

Bid Title

Law Enforcement Weapons Trade / Purchase

Issuing Agency

City of Tacoma

Location

Washington

Published Date

Dec 10, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

PD25-0293N

Original Source

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Bid Documents

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
PD25-0293N	RFB	12/22/2025	11 AM	Law Enforcement Weapons Trade / Purchase Specification Register for the Bid Holders List	12/10/2025

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TACOMA POLICE

REQUEST FOR BIDS

LAW ENFORCEMENT WEAPONS TRADE / PURCHASE

SPECIFICATION NO. PD25-0293N

Request for Bids

Template Revised: 08/01/2025

Specification No. PD25-0293N

City of Tacoma

Tacoma Police

REQUEST FOR BIDS PD25-0293N

Law Enforcement Weapons Trade / Purchase

Submittal Deadline: 11:00 a.m., Pacific Time, Monday, December 22, 2025

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server,

as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size, including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related

updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will not be held.

Project Scope: The City of Tacoma is soliciting bids to establish one or more purchases with qualified

vendors to fulfill the need for rifles, suppressors and accessories.

Estimate: $433,000

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

Washington State law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information

section.

Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of

1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders

that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged

business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and

will not be discriminated against on the grounds of race, color, national origin in consideration of award.

Form No. SPEC-040C

Revised: 08/12/2024

Additional Information: Requests for information regarding the specifications may be obtained by

contacting Ryan Foster by email to rfoster1@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures

for protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

Form No. SPEC-040C

Revised: 08/12/2024

TABLE OF CONTENTS

REQUEST FOR BIDS................................................................................................................ 2

TABLE OF CONTENTS................................................................................................................ 3

SUBMITTAL CHECK LIST ......................................................................................................... 4

1. MINIMUM REQUIREMENTS .............................................................................................. 4

2. STANDARD TERMS AND CONDITIONS ........................................................................... 4

3. DESCRIPTION OF WORK ................................................................................................. 4

4. ANTICIPATED CONTRACT TERM..................................................................................... 4

5. CALENDAR OF EVENTS ................................................................................................... 5

6. INQUIRIES ......................................................................................................................... 5

7. PRE-BID MEETING ............................................................................................................ 5

8. DISCLAIMER...................................................................................................................... 5

9. RESPONSIVENESS ........................................................................................................... 5

10. AWARD .............................................................................................................................. 6

11. DELIVERY .......................................................................................................................... 6

12. WARRANTY ....................................................................................................................... 7

13. INSPECTION...................................................................................................................... 7

14. COMPLIANCE WITH SPECIFICATIONS............................................................................ 7

15. MATERIALS AND WORKMANSHIP ................................................................................... 7

16. ENVIRONMENTALLY PREFERABLE PROCUREMENT.................................................... 7

17. EQUITY IN CONTRACTING ............................................................................................... 8

APPENDIX A ............................................................................................................................. 9

APPENDIX B ............................................................................................................................12

Request for Bids

Template Revised: 08/01/2025

Specification No. PD25-0293N

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time

specified in the Request for Bids page.

The following items make up your complete electronic submittal

package (include all the items below):

Signature Page (Appendix B)

To be filled in and executed by a duly authorized officer or representative of the bidding entity.

If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide

the firm name under which business is hereby transacted.

Price Proposal Form (Appendix B)

The unit prices bid must be shown in the space provided. Check your computations for

omissions and errors.

After award, the following documents will be executed:

Purchase Order

1. MINIMUM REQUIREMENTS

Tacoma Police Department is seeking bids for items listed in Appendix A. The listed items will

be purchased with a combination of trade value obtained from supplied weapons as well as

cash funds supplied. ABSOLUTELY NO SUBSTITUTIONS ALLOWED. ITEMS MUST BE NEW

AND UNUSED. ALL PRICES QUOTED SHALL BE F.O.B. DESTINATION, FREIGHT PREPAID

AND ALLOWED. RESPONDENTS MUST HAVE A VALID FEDERAL FIREARMS LICENSE

(FFL).

2. STANDARD TERMS AND CONDITIONS

City of Tacoma Standard Terms and Conditions apply.

3. DESCRIPTION OF WORK

The City of Tacoma (City) is soliciting bids to establish one or more contracts with qualified

vendors to fulfill the City’s needs for rifles, suppressors and accessories. Purchase will be

awarded to the lowest responsive and responsible bidder(s) based on price, trade in offer,

product quality and availability.

4. ANTICIPATED CONTRACT TERM

This is a one-time purchase.

Request for Bids

Template Revised: 08/01/2025

Specification No. PD25-0293N

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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