Project Information

Bid Title

Housing Repair and Urgent Repair

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 3, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

320-320-290526AG

Original Source

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Project Description

Solicitation Number:	320-320-290526AG
Project Title:	Housing Repair and Urgent Repair
Description:	The goal of this program is to promote neighborhood stability and preserve the existing supply of single-family homes by assisting moderate income homeowners with repairs to their homes. This project is supported by the 2023-2025 Biennium Appropriation of the NC General Assembly State Grant. The max budget for this project is as follows: • Housing Repair/Urgent Housing Repairs up to $20,000 • H.O.M.E Project Repairs $40,000 (Non-Lead) to $50,000 (Lead)
Opening Date:	6/17/2026 2:00 PM
Posted Date:	6/4/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT

Solicitation Number * 320-320-290526AG	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-06-17T14:00:00.0000000	Posted Date * 2026-06-03T19:56:43.0000000Z	Primary Commodity Code Residential building construction services
Mandatory Conference/Site Visit 2026-06-10T04:00:00.0000000Z	Special Instructions MANDATORY	Solicitation Type * Select RFP IFB RFI
Owner Tracy Winfield
Description The goal of this program is to promote neighborhood stability and preserve the existing supply of single-family homes by assisting moderate income homeowners with repairs to their homes. This project is supported by the 2023-2025 Biennium Appropriation of the NC General Assembly State Grant. The max budget for this project is as follows: • Housing Repair/Urgent Housing Repairs up to $20,000 • H.O.M.E Project Repairs $40,000 (Non-Lead) to $50,000 (Lead)

Attachment Preview

HOUSING & COMMUNITY DEVELOPMENT

THE CENTER OF IT ALL

Request for Proposal #: 320-290526AG

Housing Repair and Urgent Repair

Date of Issue: 6/3/2026

Proposal Due Date: 6/17/2026

At 02:00 P.M. ET

Direct all inquiries concerning this RFP to:

Alicia Gaines

Alicia.Gaines@rockymountnc.gov

252-972-1227

Attendance of bidders at pre-bid meetings on the job site is

required. No bids will be accepted from any vendor not

represented at the pre-bid meeting.

RFP 320-290526AG

Contents

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM ................................................................................3

I. PROGRAM INFORMATION............................................................................................................................ 4

II. SCOPE OF WORK ........................................................................................................................................... 4

III. PROJECT SCHEDULE ............................................................................................................................... 4

IV. MANDATORY SITE VISIT ..........................................................................................................................4

V. QUESTIONS ......................................................................................................................................................5

VI. PROPOSAL SUBMITTAL...........................................................................................................................5

VII. AUTHORIZED SIGNATURE REQUIREMENT ........................................................................................6

VIII. REFERENCES ..............................................................................................................................................6

IX. CITY’S RIGHTS AND OPTIONS ...............................................................................................................6

ATTACHMENT A: PRICING ....................................................................................................................... 58

ATTACHMENT C: SUPPLEMENTARY GENERAL CONDITIONS................................................................69

ATTACHMENT D: SUPPLEMENTAL VENDOR INFORMATION .................................................................70

Page 2 of 70

RFP 320-290526AG

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM

In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers

and agrees to furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each

item within the time specified herein. By executing this quote, the undersigned Vendor certifies that this quote is

submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an

unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the

Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible

Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this quote,

the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently

debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered

transactions by any Federal or State department or City department. As required by G.S. 143-48.5, the

undersigned Vendor certifies that it, and each of its sub-contractors for any Contract awarded as a result of this

RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the

requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its

employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or

acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public

Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract

of any gift from anyone with a Contract with the City , or from any person seeking to do business with the City . By

execution of any response in this quote, you attest, for your entire organization and its employees or agents, that

you are not aware that any such gift has been offered, accepted, or promised by any employees of your

organization. Do you have a financial interest or tangible personal benefit with a city of Rocky Mount

employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer, or agent; department; and

the perceived or actual conflict of interest.

_______________________________________________________________ Failure to execute/sign quote

prior to submittal shall render quote invalid and it WILL BE REJECTED. Late quotes cannot be accepted.

VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO

VENDORS ITEM #11):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF RRP Certification? Circle one: Yes No

OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE: DATE:

EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days. Project

must begin within 60 days of the opening at the rates proposed in Attachment A.

ACCEPTANCE OF QUOTE

If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of

Rocky Mount shall affix his/her signature hereto and this document and all provisions of this Request for Quote

along with the Vendor response and the written results of any negotiations shall then constitute the written

agreement between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

Page 3 of 70

RFP 320-290526AG

CITY OF ROCKY MOUNT

STANDARD FORM OF INFORMAL CONTRACT

AND GENERAL CONDITIONS

FOR

Project ID# - RFP 320-290526AG

I. PROGRAM INFORMATION

The goal of this program is to promote neighborhood stability and preserve the existing supply of single-family

homes by assisting moderate income homeowners with repairs to their homes.

This project is supported by the 2023-2025 Biennium Appropriation of the NC General Assembly State

Grant.

The max budget for this project is as follows:

• Housing Repair/Urgent Housing Repairs up to $20,000

• H.O.M.E Project Repairs $40,000 (Non-Lead) to $50,000 (Lead)

II. SCOPE OF WORK

The scope of work includes but is not limited to the following: HVAC, Plumbing, Carpentry, Painting &

Wallpaper, Drywall & Plaster, Floor Coverings, Electrical, and Roofing Repairs. The scope is specific to each

home.

III. PROJECT SCHEDULE

Event

Issue RFP

Mandatory Pre-bid/Site Visit

Submit Written Questions

Provide Response to Questions/Addendum

Deadline

Submit Proposals

Contract Award

Estimated Completion Date

Responsibility

City

City

Contractor

City

Contractor

City

Contractor

Date and Time

Wednesday 06/03/2026

Wednesday 06/10/2026 10:00 am – 1:00 pm

Thursday 06/11/2026 5:00 pm

Monday 06/15/2026

Wednesday 06/17/2026 2:00 pm

TBD

TBD

IV. MANDATORY SITE VISIT

Mandatory Pre-Bid Meeting

Date:

Time:

Contact #:

6/10/2026

10:00 am – 1:00 pm

252-972-1227

Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid site visit on June

10, 2026. Attendees shall meet promptly at 10:00 a.m. Eastern Time at 331 S. Franklin Street, Rocky Mount, NC

27804. All attendees must sign in upon arrival and clearly indicate the prospective Vendor represented on the sign in

sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, NOR SHALL THEIR BID BE CONSIDERED. Late

Page 4 of 70

RFP 320-290526AG

arrivals may be excluded from the meeting room until all on-time attendees have completed sign-in, and the sign-in

sheet secured. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent

that space and circumstances allow. On-time attendance will be strictly enforced.

The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements

which will affect the performance of the work called for by this Request for Proposals. Vendors shall stay for the

duration of the site visit. No allowances will be made for unreported conditions that a prudent Vendor would recognize

as affecting the work called for or implied by this bid.

Vendors are cautioned that any information released to attendees during the site visit, other than that involving the

physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in

this Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid.

V. QUESTIONS

Written questions shall be emailed to Alicia.Gaines@rockymountnc.gov prior to close of business on the date

specified in the proposal schedule. Contractors will enter “RFP #320-290526AG – Questions” as the subject for the

email.

Questions received prior to the submission deadline date, responses, and any additional terms deemed necessary

by the City of Rocky Mount will be posted in the form of an addendum to the City of Rocky Mount

https://www.rockymountnc.gov/Bids.aspx website(s) and the North Carolina Department of Administration

website https://evp.nc.gov/solicitations/ and shall become an Addendum to this RFP. No information, instruction

or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise

concerning this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material

contained in an Addendum to this RFP.

Inquiries submitted no later than the date and time noted in the project schedule. Questions answered verbally will

be followed up by written addenda as deemed necessary; oral interpretations shall have no effect.

VI. PROPOSAL SUBMITTAL

Contractors interested in performing the services requested must submit the following information:

a) One (1) copy of their RFP response, including name, address, and phone number of contact person, along with

signed receipt pages of any addenda released in conjunction with this RFP and the RFP document.

1. RFP responses shall be addressed to:

Attn: RFP #320-290526AG

City of Rocky Mount

Purchasing- Alicia Gaines

331 S. Franklin Street

Rocky Mount, NC 27802

All RFP responses shall be received by the date and time noted in the schedule on page 4. RFP responses may be

sent via US Mail, FedEx, UPS, or hand-delivered. Faxed and emailed RFP responses will not be accepted.

Proposal Opening:

Proposals will be opened and read aloud at the Frederick E. Turnage Administrative Services Complex, 331 South

Franklin Street, Rocky Mount, North Carolina 27804 at the date and time specified on the cover sheet and RFP

schedule.

Page 5 of 70

Commodity Codes

• NAICS 236118Residential Remodelers
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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