Project Information

Bid Title

Dental and Audiology Coordinator for the Vermont Army National Guard

Issuing Agency

DEPT OF DEFENSE

Location

Vermont

Published Date

Jul 24, 2026

Closing Date

Aug 23, 2026

Government Level

Federal

Status

Closed

Ref. #

W912LN26QA023

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Project Description

Follow

Dental and Audiology Coordinator for the Vermont Army National Guard

Active

Contract Opportunity

Notice ID

W912LN26QA023

Related Notice

Department/Ind. Agency

DEPT OF DEFENSE

Sub-tier

DEPT OF THE ARMY

Major Command

NATIONAL GUARD BUREAU

Sub Command

JFHQ USPFO VT

Sub Command 2

USPFO VT PROCUREMENT

Office

W7N4 USPFO ACTIVITY VT ARNG

Looking for contract opportunity help?

(opens in new window)

APEX Accelerators are an official government contracting resource for small businesses. Find your local APEX Accelerator (opens in new window) for free government expertise related to contract opportunities.

APEX Accelerators are funded in part through a cooperative agreement with the Department of Defense.

The APEX Accelerators program was formerly known as the Procurement Technical Assistance Program (opens in new window) (PTAP).

General Information

• Contract Opportunity Type: Solicitation (Original)
• Original Published Date: Jul 24, 2026 07:12 pm EDT
• Original Date Offers Due: Aug 23, 2026 05:00 pm EDT
• Inactive Policy: Manual
• Original Inactive Date: Sep 01, 2026
• Initiative:
  • None

Classification

• Original Set Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
• Product Service Code: Q802 - CLERICAL MEDICAL SUPPORT
• NAICS Code:
  • 621999 - All Other Miscellaneous Ambulatory Health Care Services
• Place of Performance:
  789 Vermont National Guard RoadColchester, VT 05446-3099 05446

Description

This is a non-personal services contract to provide the Vermont Army National Guard (VTARNG) Deputy State Surgeon?s Office (DSS) with professional, non-clinical administrative support services for the Dental Health Program and the Hearing Conservation Program. The strategic objective of this contract is to optimize the medical, dental, and auditory readiness of VTARNG Service Members (SMs) in accordance with Army Regulation (AR) 40-501 (Standards of Medical Fitness) and AR 40-502 (Medical Readiness). The contractor shall deliver independent, highly accurate administrative data entry, records tracking, scheduling, and metrics reporting as defined in this Performance Work Statement (PWS).Non-Personal Services Framework In accordance with Federal Acquisition Regulation (FAR) 37.104, this contract is strictly designated as a non-personal services contract. Government Authority and Supervision: The Government shall not exercise any direct supervision, tasking, or administrative control over contractor employees performing services under this contract. Contractor personnel shall remain at all times under the direct supervision, management, and administrative control of the Contractor?s Contract Manager (CM).Contractor Accountability: The Contractor shall be solely responsible for the selection, hiring, oversight, conduct, scheduling, and performance of its personnel. Contractor employees shall be accountable solely to the Contractor, who, in turn, is responsible to the Government for the successful delivery of the outcomes outlined herein. Professional Boundaries: Under no circumstances shall any relationship resembling an employer-employee (co-employment) relationship be established between the Government and contractor personnel. Service Contract Act (SCA) / Service Contract Labor Standards (SCLS) Compliance To maintain regulatory alignment with 41 U.S.C. Chapter 67 (Service Contract Labor Standards) and to prevent labor misclassification or Wage Determination violations: Mandated Labor Classification: Offerors shall utilize the mandatory SCA labor category of Medical Record Clerk (Labor Category Code 12160) to execute all requirements outlined in this PWS. Wage and Benefit Floor: All proposed labor rates must strictly conform to or exceed the minimum wage and fringe benefit requirements established in the applicable Department of Labor (DOL) Wage Determination attached to this solicitation. Strictly Administrative Scope: The duties outlined under this contract are exclusively clerical, administrative, and data-driven. The Medical Record Clerk is a non-clinical role. Contractor personnel are strictly prohibited from performing any tasks that require clinical evaluation, medical charting, clinical triage, patient counseling, or the independent authoring of medical/dental opinions. Mandatory Personnel Qualifications. The Contractor shall ensure that all personnel assigned to perform services under this contract possess and maintain, at a minimum, the following mandatory professional qualifications: Professional Experience Healthcare Administration Background: A minimum of two (2) years of demonstrated, hands-on experience in medical or dental administration, medical records management, military health administration, or a related healthcare clerical field. Records Management Proficiency: Proven experience handling sensitive personal data, physical/electronic archiving, and verifying the administrative completeness of standardized medical/dental intake documentation. Technical and Computer Skills Microsoft Office Suite: Demonstrated high-level proficiency in using the Microsoft Office Suite, specifically: Microsoft Excel: Ability to manage spreadsheets, utilize basic formulas, and organize data for weekly metrics reporting. Microsoft Word: Ability to draft professional administrative correspondence and schedules. Microsoft Outlook: Ability to coordinate scheduling and professional communication across secure email networks. Systems Adaptability: Proven capability to quickly learn and perform high-accuracy data entry within proprietary military and federal web-based databases (including but not limited to MEDCHART, eCase, DENCLASS, and MEDPROS) following initial Government-provided systems training. Security and Information Assurance Clearance: Federal Clearability: All personnel must be U.S. citizens and must be capable of successfully passing a federal Tier 1 background investigation (formerly National Agency Check with Inquiries - NACI) to secure a Common Access Card (CAC) for physical installation access and logical access to secure military networks. Data Privacy Competency: Prior experience handling Protected Health Information (PHI) and Personally Identifiable Information (PII) in strict compliance with HIPAA, HITECH, and military privacy regulations.

Attachments/Links

Contact Information

Contracting Office Address

• KO FOR VTARNG DO NOT DELETE 789 VERMONT NATIONAL GUARD RD
• COLCHESTER , VT 05446-3099
• USA

Primary Point of Contact

• Joel Greer
• joel.m.greer.civ@army.mil
• Phone Number 8023383190

Secondary Point of Contact

History

• Jul 24, 2026 07:12 pm EDTSolicitation (Original)

Commodity Codes

• FSC QMedical Services

• NAICS 621999All Other Miscellaneous Ambulatory Health Care Services

Related bids

Jul 29, 2026	[Solicitation (Updated)] Dental and Audiology Coordinator for the Vermont Army National Guard
Aug 24, 2026	[Solicitation (Updated)] Dental and Audiology Coordinator for the Vermont Army National Guard

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.