Project Information

Bid Title

One (1) New 2026 Trailer Mounted Video Inspection System

Issuing Agency

City of Rawlins

Location

Wyoming

Published Date

Feb 9, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026 - 004

Original Source

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Bid Documents

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Project Description

Bid Number:	2026 - 004
Bid Title:	One (1) New 2026 Trailer Mounted Video Inspection System
Category:	City of Rawlins Bid Postings
Status:	Open

Description: INVITATION TO BID TRAILER MOUNTED VIDEO INSPECTION SYSTEM One (1) NEW 2026 Trailer Mounted Video Inspection System THE CITY OF RAWLINS will receive sealed bids (NO FAXED OR EMAILED BIDS) for one (1) New 2026 Trailer Mounted Video Inspection System, in the City Clerk’s Office at City Hall, PO Box 953 / 521 West Cedar Street Rawlins, WY 82301, Thursday, March 19, 2026, 2pm, MDT at which time bids will be publicly opened.  No bids will be considered which are received after the scheduled date and time.   All bids will be on separate forms and in sealed envelopes clearly marked with the name of the project “Public Works – 2026 Trailer Mounted Video Inspection System” in the lower left-hand corner. Bidding documents including but not limited to bid specifications are available from the City Clerk's Office at the address shown above, by calling 307-328-4500, or by downloading them from the Rawlins website at www.rawlinswy.gov . Bidders must use the City of Rawlins Bid Form.  All questions should be addressed to Public Works Director Cody Dill at 307-328-4599. The “General Provisions”, “Bid Specification Form”, “Invitation to Bid”, “Equipment Form” and Wyoming Statute §15-1-113 are by reference made a part of the bidding documents and invitation to bid.  The City of Rawlins reserves the right to accept deviations from specifications and to waive any and all formalities or technicalities in the bidding in the sole discretion of the City. The City reserves the right to reject all bids or accept any bid, which in its sole and absolute judgment, shall under all circumstances, best serve the City's interests. A bid guarantee is required pursuant to Wyoming State Statute §15-1-113(f); each bid must be accompanied by a bid guarantee, in the form as stated in the General Provisions, in the amount of 5% of the total amount of the bid, to be forfeited to the City as liquidated damages in the event the bidder, upon the letting of the contract to him, fails to enter into the contract within thirty (30) days after it is presented for that purpose or fails to proceed with the performance of the contract .  All bids must remain open for forty-five (45) days after the date of opening of the bids as the City may require that time period for acceptance of the winning bid. Pursuant to W.S. § 16-6-106 preference is hereby given to materials, supplies, agricultural products, equipment machinery and provisions produced, manufactured, supplied or grown in Wyoming, quality being equal to articles offered by the competitors outside of the state. February 5, 2026 _________________________________ Matthew J Hall Rawlins City Manager Publication: Rawlins Times – February 14 & 21, 2026 Publication Date/Time: 2/9/2026 9:00 AM Publication Information: Rawlins Times – February 14 & 21, 2026 Closing Date/Time: 3/19/2026 2:00 PM Related Documents: 2026 Video Inspection System - Invitation to Bid 2026 Video Inspection System - General Provisions Form 2026 Video Inspection System - Equipment Bid Form 2026 Video Inspection System - Bid Specification Form

Attachment Preview

INVITATION .TO BID TRAILER MOUNTED

VIDEO INSPECTION SYSTEM

One (1) NEW 2026 Trailer Mounted Video Inspection System

THE CITY OF RAWLINS will receive sealed bids (NO FAXED OR EMAILED BIDS) for one (1) New 2026

Trailer Mounted Video Inspection System, in the City Clerk' s Office at City Hall, PO Box 953 / 521 West Cedar

Street Rawlins, WY 82301, Thursday, March 19, 2026, 2pm, MDT at which time bids will be publicly opened. No

bids will be considered which are received after the scheduled date and time. All bids will be on separate forms and

in sealed envelopes clearly marked with the name of the project "Public Works - 2026 Trailer Mounted Video

Inspection System" in the lower left-hand comer. Bidding documents including but not limited to bid specifications

are available from the City Clerk's Office at the address shown above, by calling 307-328-4500, or by downloading

them from the Rawlins website at www .rawlinswy.gov. Bidders must use the City of Rawlins Bid Form. All

questions should be addressed to Public Works Director Cody Dill at 307-328-4599.

The "General Provisions", "Bid Specification Form", "Invitation to Bid", "Equipment Form" and Wyoming Statute

§15-1-113 are by reference made a part of the bidding documents and invitation to bid. The City of Rawlins reserves

the right to accept deviations from specifications and to waive any and all formalities or technicalities in the bidding

in the sole discretion of the City. The City reserves the right to reject all bids or accept any bid, which in its sole and

absolute judgment, shall under all circumstances, best serve the City's interests.

A bid guarantee is required pursuant to Wyoming State Statute ' l 5-l-l l 3(t); each bid must be accompanied by a bid

guarantee, in the fonn as stated in the Genera l Provisions, in the amount of 5% of the total amount of the bid, to be

forfeited to the City as liquidated damages in the event the bidder, u on the letting of the contract to him, fails to

enter into the contract within U1irty (30) days after it is presented for that purpose or fails to proceed with the

perfonnance of the contract. All bids must remain open for forty-five (45) days after the date of opening of the bids

as the City may require that time period for acceptance of the winning bid.

Pursuant to W.S. §16-6-106 preference is hereby given to materials, supplies, agricultural products, equipment

machinery and provisions produced, manufactured, supplied or grown in Wyoming, quality being equal to articles

offered by the competitors outside of the state.

February 5, 2026

Rawlins City Manager

Publication: Rawlins Times - February 14 & 21 , 2026

Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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