Project Information

Bid Title

RFP 26-21/AB SPORTS TOURISM STUDY

Issuing Agency

City of Hampton

Location

Virginia

Published Date

Oct 28, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-21

Original Source

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Bid Documents

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Project Description

Bid Number:	26-21
Bid Title:	RFP 26-21/AB SPORTS TOURISM STUDY
Category:	Entity: City
Status:	Open

Description: THE CITY OF HAMPTON IS SEEKING PROPOSALS FROM QUALIFIED OFFERORS TO CONDUCT A STUDY OF THE COMPETITIVENESS OF THE BOO WILLIAMS SPORTSPLEX AS COMPARED TO OTHER REGIONAL SPORTS COMPETITION FACILITIES. Publication Date/Time: 10/28/2025 9:30 AM Closing Date/Time: 11/25/2025 11:00 AM Pre-bid Meeting: NOVEMBER 5, 2025 @ 9:00AM EST Contact Person: ALICIA BROWN, SENIOR BUYER [email protected] 757-727-2196 Related Documents: RFP 26-21/AB SPORTS TOURISM STUDY

Attachment Preview

REQUEST FOR PROPOSALS – NON-PROFESSIONAL SERVICES

ISSUE DATE:

OCTOBER 28, 2025

DATE/TIME OF CLOSING:

NOVEMBER 25, 2025 @ 11:00AM

EST

RFP #:

26-21/AB

BUYER NAME:

ALICIA BROWN

NGIP CODE:

91849; 96168

COMMODITY:

SPORTS PROFESSIONALS SERVICES

THE CITY OF HAMPTON IS SEEKING PROPOSALS FROM QUALIFIED OFFERORS TO CONDUCT A STUDY OF

THE COMPETITIVENESS OF THE BOO WILLIAMS SPORTSPLEX AS COMPARED TO OTHER REGIONAL

SPORTS COMPETITION FACILITIES.

ACKNOWLEDGE RECEIPT OF ATTACHMENTS: A

B

C

D

ACKNOWLEDGE RECEIPT OF ADDENDUM (S): 1

2

3

4

(Please initial)

(Please initial)

Pre-Proposal Conference to be held on November 5, 2025 @ 9:00AM EST via Zoom. Attendance is not mandatory but strongly

encouraged.

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OFFEROR NAME:

COMPETITIVE NEGOTIATION. This Request for Proposals (“RFP”) is subject to the competitive negotiation provisions outlined

in Virginia Code §2.2-4302.2. In addition, the City requires that proposals be sealed. Sealed proposals will be received in the

Issuing Office until Closing Date and Closing Time as specified in this solicitation including any addenda issued by this office. Bids

will also be received electronically only via DemandStar (www.demandstar.com). Proposals received by telephone, email,

facsimile, or any other means of electronic transfer will not be accepted. The City of Hampton is not responsible for late delivery

by the United States Postal Service or any other courier. All inquiries for information regarding this RFP are to be directed to the

Issuing Office as defined herein.

THIS IS NOT AN ORDER. The City of Hampton, hereafter referred to as “the City”, reserves the right to accept or reject any and all

proposals in whole or in part and waives any informality in the competitive negotiation process. Further, the City reserves the right to

enter into any one or more contracts deemed to be in its best interest. The entire contents of the RFP, and addenda, offeror’s proposal

and negotiated changes shall be incorporated by reference into any resulting contract.

The City of Hampton does not discriminate against faith-based organizations or against a bidder or offeror because of race,

religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in

employment in the performance of its procurement activity.

Offeror Information:

Name of Offeror:

Phone Number:

Email Address:

City of Hampton Business Prof. License Tax No.:

Address:

Fax Number:

State Corporation Commission ID: ______________________

Federal Tax Identification Number: ___________________; OR Social Security Number (Sole Proprietor):________________

NOTE: Numbers identified as social security numbers will be redacted in public documents.

Business Classification:

Is Offeror a “minority” business? Yes No

African American

Hispanic American

Native American

Asian American

Other; Please Explain: ______________________________________________________

Is Offeror Woman Owned? Yes

No

Is Offeror a Small Business? Yes No

Is Offeror a Faith-Based Organization?

Yes No

Is Offeror a Disabled Veteran Business? (for informational purposes only)

Yes

No

Check One: INDIVIDUAL

PARTNERSHIP

CORPORATION

LLC

State in which Registered or Incorporated _____________________________

By signing this proposal, Offeror certifies, acknowledges, understands, and agrees to be bound by the conditions set forth above,

in the Proposal Terms and Conditions, and General Terms and Conditions as described in Attachment A.

Authorized Signature:

Date:

Printed Name:

Title:

Issuing Office: Wherever used in this Request for Proposal, the Issuing Office Will Be:

Alicia Brown, Senior Buyer

Consolidated Procurement Division

1 Franklin Street, Suite 345

Hampton, Virginia 23669

Phone: 757-727-2196

Phone: alicia.brown@hampton.gov

Wherever used in this Request for Proposal, the City Contract Administrator will be:

Mary Fugere, Director

Hampton Convention & Visitor Bureau

1919 Commerce Drive

Hampton, Virginia 23666

Phone: 757-728-5327

Email: mary@hamptoncvb.com

I. BACKGROUND

Hampton, Virginia

Hampton is an independent city located in Virginia. It is on the southern end of the Virginia Peninsula, bordering the

Chesapeake Bay. The City has a total area of 136.2 square miles; 51.8 miles of that is land and 84.4 miles is water, with a

total population of more than 137,000.

The City boasts a strong military and technology presence. The nation’s first air base, Langley Air Force Base, is home of

the First Fighter Wing and continuing to add new missions. As Joint Base Langley-Eustis, it contributes nearly $4 billion

a year to the regional economy. NASA Langley Research Center, where America’s first astronauts were trained, is a

major center for aviation research. In addition, the National Institute for Aerospace, run by a consortium of universities,

conducts research on both manned and unmanned systems. The most recent research center is Huntington Ingalls, which

located its Unmanned Systems Center of Excellence in Hampton to focus on military and business applications for

underwater drones. Virginia Tech has an expanded research center focused on seafood and aquaculture and opened an

office and lab space as part of its Center for Coastal Studies.

In addition to these advanced research centers, higher education opportunities include Hampton University, a pre-eminent

HBCU that offers 90 programs; the Virginia Peninsula Community College; Old Dominion University’s Peninsula

Center; and Bryant & Stratton College.

The City is also home to multiple medical facilities including Sentara Careplex Hospital, the Hampton Veteran’s

Administration Medical Center, the Hampton University Proton Therapy Institute for specialized cancer treatment, centers

affiliated with Riverside Regional Medical Center and the Children’s Hospital of the Kings’ Daughters, as well as military

and retiree care at the Langley base.

Other major employers include Science Systems and Applications, Analytical Mechanics, Howmet, Amsec, Measurement

Specialists Inc., Zel Technologies, Ferguson Enterprises, Registrar, Liberty Source, Old Point National Bank, VersAbility

Resources, and Faneuil. Huntington Ingalls also has employees at another Hampton location (in addition to the Unmanned

Center). Tourism is also an important economic driver.

The City is situated between two airports, each less than 15 miles from downtown: Norfolk International Airport and the

smaller Newport News/Williamsburg International Airport.

Hampton is part of a dynamic metropolitan region. Besides Hampton, the region contains four other cities with

populations greater than 100,000. Hampton Roads now has a population of 1.8 million and is the 37th largest

metropolitan region in the nation.

The city’s public school system has been recognized nationally, and the city’s government has been recognized for its

flooding resilience programs, transparency, use of technology to benefit residents, and extensive citizen engagement.

Hampton is a welcoming and diverse city – large enough to provide a wide variety of festivals, music, arts and culture –

but small enough that people know their neighbors. Hampton is more than 400 years old (the oldest continually occupied

city in the original 13 Colonies) and has a rich history. Approximately half of the residents are African-American, and

37% are white, with the remainder split among multiple races and other categories. About 6% of the population is

Hispanic. Additional demographic data may be accessed by the hyperlink: http://hampton.gov/90/Demographics

II. PROPOSAL TERMS AND CONDITIONS

A. Contract Documents. This RFP, its addenda(s), Offeror’s proposal, any additional information requested, negotiated

changes, and the final awarded contract will constitute the final contract hereafter referred to as the “Contract”.

These documents will be incorporated by reference into the City Purchase Order(s) that award the Contract. The

Contract shall be governed by the contract documents in the following order of precedence:

1. The final negotiated Contract

2. The RFP, its attachments, and its addenda

3. Any negotiated changes to the foregoing documents

4. Offeror’s proposal

In the event that there is a Conflict between this RFP, its attachments and addenda, Bidder’s Bid, or any related

documents and the final negotiated Contract, the final negotiated Contract shall supersede and control.

B. Copies of Contract Documents. If Offeror is awarded the Contract, Offeror will receive electronic copies of all

documents. All original documents will be maintained at the Issuing Office. If Offeror requires a certified copy of

any document to which Offeror is entitled, the Issuing Office will accommodate that request.

C. Proposal Binding for One Hundred Twenty (120) Days. Offeror agrees that its proposal shall be binding and may

not be withdrawn for a period of one hundred twenty (120) calendar days after the scheduled closing date of this RFP.

D. Proprietary Information/Non-Disclosure. Offeror is advised that the Virginia Public Procurement Act (Section

2.2-4342, Code of Virginia, 1950 as amended) shall govern public inspection of all records submitted by Offeror.

• Offeror may invoke the protections of §2.2-4342 of the Code of Virginia to protect trade secrets, proprietary

information and other confidential information provided by the Offeror:

i. Invoke the protections of this Section prior to, or upon submission of, the data or other materials.

ii. Provide a statement that identifies the data or other materials to be protected and that states the

reasons why protection is necessary.

iii. Submit trade secrets or other proprietary information under separate cover in a sealed envelope

clearly marked “PROPRIETARY”.

iv. References to the proprietary information may be made within the body of the proposal; however,

all information contained within the body of the proposal shall be public information in

accordance with State statutes.

v. An all-inclusive statement that the entire proposal is proprietary is unacceptable. A statement that

Offeror’s costs and/or proposal pricing are to be protected is unacceptable. Offeror will be

requested to remove any such statement(s) in order to be eligible for further consideration.

• The City reserves the right to submit such information to the City Attorney for concurrence of the Offeror’s

claim that it is in fact proprietary. Information submitted that does not meet the above requirements will be

considered public information in accordance with the VFOIA.

D. Offeror Obligation. Offeror shall carefully examine the contents of this RFP and any subsequent addenda(s).

Failure to do so shall not relieve the Offeror of its obligation to fulfill the requirements of any contract awarded as

a result of this RFP.

E. Conditions of Work. Offeror shall inform itself fully of the conditions related to services required herein.

Failure to do so will not relieve an Offeror of the obligation to furnish all goods and/or services necessary to carry

out the provisions of the Contract.

F. Cooperative Procurement. Section 2.2-4304 Code of Virginia (VPPA) will apply to this solicitation. Other

Public Bodies may utilize any contract(s) issued pursuant to this solicitation by placing its own order(s) directly

with the Contractor(s) awarded the Contract(s). The City of Hampton acts only as the issuing agent and is not

responsible for placement of orders, payment or discrepancies of other participating Public Bodies.

G. Offeror Representations and Acknowledgements. The attached “Offeror Representations and

Acknowledgements” at Attachment C to this RFP, shall be executed by Offeror and is to be submitted with

Offeror’s Proposal. The requirements set forth on said form shall be considered to be binding terms and

conditions in any contract resulting from this RFP. A contract will not be awarded to an Offeror who has not

signed the Offeror Representations and Acknowledgements.

SCOPE OF CONTRACT.

The purpose of this Request for Proposal is to solicit proposals from qualified responsible and responsive offers to

conduct a study of the competitiveness of the Boo Williams Sportsplex (“BWS”) in relation to other regional sports

competition facilities.

The study results should demonstrate the competitiveness of the Boo Williams Sportsplex and provide recommendations

to the venue and the City to remain or increase our competitiveness in the indoor court-specific sports tourism industry.

The influence of Boo Williams as a leader in national amateur basketball should be considered. The study should evaluate

and offer recommendations regarding the current operating model of the BWS.

If an expansion is recommended, possible locations of the expanded venue should be provided. The study should

additionally provide the recommended square footage, features, capabilities, and technology of an expanded venue, as

well as broad costs for its development. The study should further analyze whether an expanded facility should have

increased community centric-access and programming, similar to the Henrico County Sports & Events Center, and

examples of other healthy lifestyle programming that should be considered for Hampton residents.

If an expansion is not recommended, the study should provide a recommendation of what must be done to modernize the

existing building so that it remains competitive.

Consideration should include, but not be limited to, number of events, number of event days, number of athlete

participants, number of spectators, overnight rooms generated, percentage of overnight rooms based in Hampton versus

neighboring cities, estimated economic impact, food and beverage sales, and daily use of the facility for local

programming, team practices, competitions, and walking, and other activities that may presently be accommodated but

may or may not be offered. This data will be required as part of the report.

BACKGROUND

The Boo Williams Sportsplex opened in March 2008, was developed on land owned by the City of Hampton under a long-

term ground lease agreement. Hampton Economic Development Authority assumed ownership of the facility in 2017, and

leased the space and operation to Boo Williams. The BWS is a full-service 135,0000 sq. ft. multi-sport complex located at

5 Armistead Pointe Parkway, at the intersection of Hampton Roads Center Parkway and Armistead Avenue, and is

included in the Coliseum Central Business Improvement District. Construction cost for the facility was approximately

$13.5 million. When it opened, the Sportsplex was the only facility of its kind in the Hampton Roads region. The facility

features two pavilions with eight basketball courts, a regulation size indoor track and field set up, a concession area and a

merchandise retail space, meeting and conference room, and a 15,000 sq. ft. rental space that is occupied by a medical

group. Retractable bleachers accommodate 4000. The Sportsplex is capable of accommodating a variety of competitive

athletic events including basketball, volleyball, track and field, karate, dance, gymnastics, cheerleading, archery, among

others. Primary activities are youth sports and the peak season typically occurs between December and July, which

encompasses the local indoor track and field and the AAU basketball seasons.

Direct facility revenue streams are admission ticket sales, court and space rental fees, concession sales, merchandise sales,

sponsorships and commissions on sales. Activities at the Sportsplex have generated direct economic impact for the City of

Hampton through lodging, meals, admission and sales tax. Indirect impact generated has resulted through transportation,

fuel, retail, and entertainment expenditures. To maximize the impact of sports tourism and the capability of the Boo

Williams Sportsplex to accommodate large tournaments, the City of Hampton purchased sport court product and net

systems for basketball and volleyball for the Hampton Roads Convention Center in 2020, resulting in the city’s ability to

host events with simultaneous play on 12 basketball courts and 24 volleyball courts at the convention center, or 20

basketball and 36 volleyball courts in combination with the Boo Williams Sportsplex.

In 2010 the Virginia Beach Field House opened in Virginia Beach in the Landstown Centre area. The indoor sports

facility is owned and operated by Eastern Sports Management and features synthetic turf fields and basketball courts, with

concession stand, play area and party space. While basketball courts are present, the venue’s specialization is turf-centric

athletics. It is located in close proximity to the Virginia Beach Sportsplex, an outdoor soccer-specific venue that opened in

1999, the Princess Anne Athletic Complex which features soccer fields, the Hampton Roads Soccer Complex with

outdoor grass and turf fields, and the Virginia Beach Amphitheater, an outdoor concert venue.

In 2020, Virginia Beach opened the Virginia Beach Sport Center, located ¾-mile from the Virginia Beach oceanfront. The

venue shares the campus of the Virginia Beach Convention Center. The state-of-the-art facility features a 285,000 sq. ft.

with 200M hydraulically-banked track, 12 multipurpose hardwood basketball courts or 24 volleyball courts, and seating

for up to 5000 spectators. The center is operated by The Sports Facilities Companies.

In December 2023, the 185,000 sq. ft. Henrico County Sports & Events Center opened in the Greater Richmond

metropolitan area. The center allows for 12 basketball courts or 24 volleyball courts to operate simultaneously on maple

hardwood flooring. The arena has three pull-out bleachers with seating for 3500, ceiling mounted four-sided jumbotron, 4

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