Project Information

Bid Title

5020 Omhsas Wesh Lo Cal Drinks Fy 26

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 22, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065888

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/22/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065888	Solicitation/Project Title:	5020-OMHSAS-WESH-LO-CAL Drinks-fy 26
Description:	Supplier to provide low cal drinks to Wernersville State Hospital

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	Wernersville State Hospital
County:	Berks	Duration:	July 1, 2026 - June 30, 2027

Contact Information
First Name:	Keith	Last Name:	Stehman Jr
Phone Number: (XXX-XXX-XXXX)	610-670-4128	Email:	kstehman@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/08/26
Solicitation Due Date:	05/26/26	Solicitation Due Time:	9:00 AM
Solicitation Opening Date:	05/26/26	Solicitation Opening Time:	9:01 AM
Opening Location:	Wernersville State Hospital
No. of Addendums:	0
Amended Date:	04/22/26

Related Solicitation Files

Original Files 21-DAIRY PRODUCTS SPEC 10-21 REVISED.pdf RECIPROCAL LIMITATIONS ACT REQUIREMENTS.pdf BOP-2201 Workers Protection and Certification.pdf

Attachment Preview

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

COMMODITY CLASS

NAME OF FACILITY

CHEESE

WERNERSVILLE STATE HOSPITAL

ITEM NUMBER DESCRIPTION OF COMMODITY

UNIT

SPECIAL INSTRUCTIONS AND SPECIFICATIONS

DAIRY PRODUCTS

1. INSPECTION: All specified Dairy Products and Drinks shall conform to Title 7,

Pennsylvania Code, Chapter 59, Milk Sanitation and Standards. All dairy products

requiring US Grade must be processed in a plant approved for USDA Grading Service.

Shipping cartons shall bear the USDA inspection legend or plant number and packages

shall bear the appropriate US Grade shield.

2. LABELING: Food labels shall comply with the Nutritional Labeling and Education Act

of 1990 (NLEA), as administered by the Food and Drug Administration Office of Food

Labeling, Center for Food Safety and Applied Nutrition. Products shall comply with

the current standards of identity as defined by the most current revision of 21

Code of Federal Regulations, parts 100-169. Ingredients must be specified to comply

with NLEA regulations.

3. DELIVERY TIME LIMITATIONS: Chilled dairy products must be delivered with a

remainder of shelf life as specified. Items from freezer storage must be delivered

within 90 days from date of pack.

4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration,

all deliveries shall be made on clean refrigerated or freezer trucks. Chilled items

shall be delivered at no higher than 40º F (4.4C) and show no signs of mishandling.

Frozen items shall be solidly frozen and show no evidence of defrosting,

refreezing, freezer burn or dehydration of mishandling. Final acceptance of frozen

items may be based on inspection of the thawed product, not to exceed 15 business

days after delivery.

5. PACKAGING AND PACKING: Fiber board containers shall be of a size and shape normally

used for the product and packed to full capacity without slack-filling or

overfilling. Case closure to be accomplished by taping, strapping or gluing.

Staples shall not be used as a final case closure. All master containers shall not

exceed 50 lbs., unless otherwise specified.

6. CONTENTS: The vendor shall permit the facility to submit samples for laboratory

analysis, and if laboratory analysis verifies the ingredients do not meet the

specified requirements, the cost of analysis will be charged to the vendor with the

product subject to rejection by the facility. Vendors must have no unpaid

laboratory fees in order to be eligible for award.

7. ACCEPTABLE BRANDS: Any brand or product identified in a specification will be the

only brand(s) accepted. Bidder must provide product/brand being bid for each item

when submitting bid. Products and brands not previously approved by the Food

Specification Committee will not be acceptable. Samples must be properly labeled

and identified with name of bidder and applicable item name, corresponding

specification number and name and ingredient statement. Failure to comply with the

requested information may be cause for rejection of request for evaluation. Written

requests for product evaluations should be submitted to the chairman of the DPW

Food Committee at:

10/21

11/23

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

COMMODITY CLASS

NAME OF FACILITY

CHEESE

WERNERSVILLE STATE HOSPITAL

ITEM NUMBER DESCRIPTION OF COMMODITY

UNIT

Dietary Management Service Specialist

Bureau of Juvenile Justice Services

607 South Drive Room 339

Harrisburg PA 17120

Telephone: 717-772-0759

8. DELIVERY DATES: Deliveries shall be made on the dates and at the times specified

in the contract. Vendors shall obtain prior approval for any schedule changes from

the director of dietary services or delivery may be rejected.

9. QUANTITIES: Quantities listed are estimates only and may be increased or

decreased in accordance with the actual requirements of the facility. The facility

may cancel any quantity of an order by providing notice at least 15 days prior to a

scheduled delivery date and will only pay the vendor only for products actually

accepted by the Department.

AMOUNTS AND PAYMENT OF COMMODITIES: Vendor shall indicate at the time of delivery

any discrepancies between actual net weight or count and the contracted amount and

record the discrepancy on the delivery slips. Vendor agrees that the Commonwealth

will accept and pay only for actual net weight or count determined at the time of

delivery.

BUTTER – CHILLED OR FROZEN. SHALL BE MADE EXCLUSIVELY FROM MILK OR

CREAM, OR WITH BOTH, WITH OR WITHOUT ADDITIONAL COLORING MATTER,

AND CONTAINING NOT LESS THAN 80% BY WEIGHT OF MILK FAT, ALL TOLERANCES

HAVING BEEN ALLOWED FOR. THE FINISHED PRODUCT SHALL BE FREE FROM ALL

IMPURITIES AND HAVE A MOISTURE CONTENT AT TIME OF PACKING NOT TO

EXCEED 16%. U.S. GRADE A OR AA SHALL CONFORM TO THE REQUIREMENTS

OF THE UNITED STATES STANDARDS FOR GRADES OF BUTTER.

10/21

11/23

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

COMMODITY CLASS

NAME OF FACILITY

CHEESE

WERNERSVILLE STATE HOSPITAL

ITEM NUMBER DESCRIPTION OF COMMODITY

UNIT

1.

BUTTER – 1 LB. SOLID PRINTS. Chilled or frozen.

LB.

Individually wrapped without individual cartons.20 to

40 lb. per commercial container. (Buyer to specify with

or without salt and state of refrigeration.) Shall have a

shelf life of at least 90 days beyond date of delivery.

2.

BUTTER – INDIVIDUAL PATTIES. Chilled or frozen. Ready-

LB.

to-serve (readies).90 ready-to-serve patties per lb.

Shall be placed individually on commercially acceptable

waxed wrapped or commercial coated carton. (Buyer to

specify with or without salt and state of refrigeration.)

Shall have a shelf life of at least 60 days beyond date

of delivery.

3.

BUTTER – CUPS, WHIPPED. Chilled. Individual ready-to-

LB.

serve, 5 gm. Serving size (90/lb). Shall be placed in

commercially acceptable individual plastic cups with

sealed, easy-open tops. Packed in 8-16 lb. cartons.

Shall have a shelf life of at least 90 days beyond

date of delivery.

OLEO MARGARINE (MARGARINE) – SALTED OR UNSALTED. CHILLED OR FROZEN.

PREPARED FROM ALL VEGETABLE FATS AND OILS AND FORTIFIED WITH NOT

LESS THAN 15,000 USP UNITS PER LB. OF VITAMIN A PALMITATE. SHALL

POSSESS OUTSTANDING QUALITIES WHICH GIVE IT AN IMMEDIATE MELTDOWN

FAST GETAWAY IN THE MOUTH WITH COMPLETE ABSENCE OF ANY DISCERNABLE

WAX-LIKE TEXTURE.

4.

MARGARINE – 1 LB. PRINTS. Chilled or frozen.

LB.

Individually wrapped, without individual cartons. 20

to 40 lbs. per commercial container. (Buyer to

specify salted or unsalted and state of refrigeration.)

Shall have a shelf life of at least 90 days beyond

date of delivery.

5.

MARGARINE – INDIVIDUAL PATTIES. Chilled or frozen.

LB.

Ready-to-serve. 90 ready-to-serve patties per lb.

Shall be placed individually on commercially coated

paperboard chips and individually covered with

parchment or waxed paper. Packed in 10 lb. units.

(Buyer to specify salt or unsalted and state of

refrigeration.) Shall have a shelf life of at least

90 days beyond date of delivery.

6.

VEGETABLE OIL SPREAD – At least 40% vegetable oil spread

CS.

Chilled. Individual ready-to-serve, 5 gm. serving size.

Shall be placed individually on commercially acceptable

individual plastic cups with sealed, easy open tops.

10/21

11/23

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

COMMODITY CLASS

NAME OF FACILITY

CHEESE

WERNERSVILLE STATE HOSPITAL

ITEM NUMBER DESCRIPTION OF COMMODITY

UNIT

Packed 500-600 cups per carton, 5.5-6.6 lb. net

weight per case. Shall have a shelf life of at

least 90 days beyond date of delivery.

APPROVED BRANDS

Promise

Gold-N-Soft

Shedd’s

Land-O-Lakes Light Spread

Sommers Maid

Smart Balance

CODE #

6A.

VEGETABLE OIL SPREAD – 1 lb Prints. Chilled or Frozen.

0 g. Trans Fat. At least 40% vegetable. Oil spread.

Ready-to-serve, 30/1 lb per case. Shall have a shelf

life of at least 240 days from manufacture date. Shall

have a shelf life of at least 90 days beyond date of

delivery.

APPROVED BRANDS

Smart Balance

Gold-N-Sweet

CODE #

7.

COTTAGE CHEESE, LOW-FAT, SMALL CURD – Grade A,

LB.

pasteurized. Containing between 0.5% and 2% milk fat

and not more than 82.5% moisture. Shall have a shelf

life of at least 21 days beyond date of delivery.

Packaged in 5Lb.containers.

8.

CREAM CHEESE – Not less than 33% milk fat and not more

LB.

than 55% milk fat. Shall have a shelf life of at least

28 days from date of delivery. Packaged in 3 lb.

containers, 10 per case.

9.

CREAM CHEESE, SOFT – Individually packaged in 1 oz.

CS.

plastic cups with easy-open foil lids, 100 per case.

Shall have a shelf life of at least 28 days from date

of delivery.

APPROVED BRANDS

Kraft

Land-O-Lakes

CODE #

10.

SOUR CREAM – Grade A, pasteurized. Not less than 18%

LB./CS.

milk fat and no less than 0.5% titratable acidity

calculated as lactic acid. Shall have a shelf life of

at least 21 days from date of delivery. Packaged in 5

or 10 lb. containers or 1 oz. portion cups, 96-100 per

10/21

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

COMMODITY CLASS

NAME OF FACILITY

CHEESE

WERNERSVILLE STATE HOSPITAL

ITEM NUMBER DESCRIPTION OF COMMODITY

UNIT

case. (Buyer to specify packaging.)

APPROVED BRANDS

Land-O-Lakes

Penn Maid

Schneider Valley Farms (#5 cont)

Lakeview Farms (1 oz cont)

CODE #

11.

SOUR CREAM, LIGHT – Grade A, pasteurized. Not more

LB.

than 6% milk fat. Shall have a shelf life of at least

21 days from date of delivery. Packaged in 5 or 10 lb.

containers. (Buyer to specify container size.)

APPROVED BRANDS

Land-O-Lakes

Penn Maid

CODE #

12.

SOUR CREAM, NO FAT – Grade A, pasteurized. Fat content

LB.

0%, reduced calories and cholesterol. Shall have a

shelf life of at least 21 days from date of delivery.

Packaged in 5 lb. containers or 1 oz. portion cups,

96 per case. (Buyer to specify packaging.)

13.

YOGURT, PLAIN, LOW-FAT – Creamy textured, made from

DZ./CS.

Grade A pasteurized low-fat milk solids and gelatin.

Fat content of 5 gm. to 2.0 gm. per 8 oz. serving.

Shall have a shelf life of at least 21 days from date

of delivery. Packaged in 2 lb. plastic tub container

12-pound case. (Buyer to specify fat content and

sweetened or unsweetened.)

14.

FRUITED YOGURT, LOW-FAT – All natural with active

DZ/CS.

yogurt cultures. Made from cultured pasteurized

skim milk, sugar, nonfat dry milk solids, modified

food starch, fruits and other natural flavors. Swiss

style (pre-mixed). Shall have a shelf life of at least

21 days from date of delivery. Packaged in 4 oz. plastic

cups with removable lids, 48 single-flavored cups

per case. (Buyer to specify packaging and flavors.)

APPROVED BRANDS

Upstate Farms

CODE #

10/21

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.