Project Information

Bid Title

Asphaltic Concrete 2026 02-20

Issuing Agency

Wyoming County

Location

New York

Published Date

Feb 26, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01

Original Source

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Project Description

Bid Number:	2026-01
Bid Title:	Asphaltic Concrete 2026 02-20
Category:	Highway Bids
Status:	Open

Publication Date/Time: 2/26/2026 10:00 AM Closing Date/Time: 3/11/2026 9:59 AM Submittal Information: submit in a sealed envelope and clearly marked Bid Opening Information: 10:00 AM on Wed. 03-11-2026 Business Hours: 8 am to 4 pm Related Documents: Asphaltic Concrete 2026 02-20

Attachment Preview

Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

To: Prospective Bidders

RE: Bid Solicitation

February 20, 2026

Bids for the following items will be publicly opened and read aloud at 10:00 am on Wednesday, March 11, 2026 at the

Office of the County Superintendent of Highways. All bids must be placed in a sealed envelope and shall be clearly

marked in the bottom left corner of outside envelope “SEALED BID -

”. All materials being bid must meet the

specifications of the New York State Department of Transportation. It is the bidder’s responsibility that bids are received

by this office prior to the start of the bid opening. Late submissions for any reason will not be opened. No emailed or

faxed bids are accepted. Detailed information and specifications may be obtained by visiting or contacting the Office of the

County Superintendent of Highways to have them emailed. PDF versions of Bid Opportunities will be available on the

Wyoming County website until Bid Opening. If you plan to submit a sealed bid, please provide contact info and bids you

are interested in to Highway Office for any possible future addendums.

Asphaltic Concrete

Crack Fill

Crushed Aggregates (Gravel and Stone)

Fiber Reinforced Bituminous Membrane Surface

Fuel - Diesel

Highway Shoulder Removal

Jet-Vac Truck Service

Liquid Bituminous Materials

Pavement Markings - Extended

Portable Toilet – NEW bid

Ready Mix Concrete

Roadside Vegetation Control

Stone Fill

Surface Treating by contract

Ultra-Thin A/C Overlay

To guarantee the full and faithful performance of the contract, the bidder may be required to furnish a faithful performance

bond, issued by a Surety Company authorized to conduct business within the State of New York.

The County of Wyoming reserves the right to reject any or all bids for individual items or for items collectively.

Applicable bids shall comply with the prevailing rates for Wyoming County PRC# 2026004028. www.labor.state.ny.us

Wyoming County shall have the option of extending all bids for two (2) one-year periods upon mutual agreement.

All bids may be accompanied with some of the following signed documents: See individual bids for more details.

1) Non-Collusive Bidding Certificate 4) Certificate of Insurance complying with County’s insurance requirements

32)) Hold Harmless Certification

5) Iranian Energy Divestment Certification

4) Offer to Contract

6) NYSDOL Certificate of Registration

- The County of Wyoming reserves the right to utilize National Cooperative Contracts, NYS Office of General Services

(OGS) Contracts or other Municipal Contracts to procure any supplies, commodities, services or technology that are

available under those programs, which may include items or services included in the bid solicitation.

- Crushed aggregates, stone fill and asphaltic concrete are to be hauled from source in County Trucks and/or delivered by

suppliers, as specified.

- In purchase of above materials, where County Trucks are used for delivery, the County of Wyoming reserves the right to

purchase all or part of a season’s requirements from the source requiring the shortest haul to a destination, to obtain the

most advantageous total price to the County.

- The County of Wyoming reserves the right to make purchases of materials for specific projects during the year and to

make awards for such materials on the basis of separate bids where it appears in the best interest of the County to do so.

Very truly yours,

Devin Blue - Wyoming County Highway Superintendent

Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

BASE TERMS FOR ALL BID SOLICITATIONS

1. Executory Clause

Wyoming County shall have no liability under any contract or contracts or to anyone else beyond funds appropriated and

available for the purpose of this specification and resultant contract(s).

2. Assignability

The contractor shall not assign, transfer, convey, sub-contract, sublet or otherwise dispose of all or portions of this contract

(and/or work to be performed as a result of the contract) or its right, title, or interest to any other person, company,

corporation, without prior written consent of the Superintendent of Highways.

3. Extension of Contract Usage

Political subdivisions within New York State (Towns, Villages, School Districts and Fire Districts), as defined in Section

#103 of the General Municipal Law may participate in any contract awarded as a result of this bid document as long as it is

mutually agreed to by both parties. Responsibility, financial or otherwise, for purchase(s) made by other parties as a result

of the extension of this contract, shall not be borne by Wyoming County.

4. Contractor’s Failure to Comply

The contractor’s failure to perform in compliance with the bid award shall result in withholding of payment. The payment

shall be withheld until such times as the contractor fulfills its responsibilities. Compliance shall be determined by and to

satisfaction of Wyoming County. Such action would not necessarily preclude further initiatives on the part of Wyoming

County to protect and preserve its best interest.

5. Cancellation of Contract

Wyoming County reserves, as its right, to cancel the contract(s) resulting from an award of this bid solicitation at any time

during the contract period, without penalty to Wyoming County and without stated reason, by delivering a written ten (10)

day notice of intent to the contractor(s) or its representative(s). Said notification mailed to the contractor or its

representatives via the US Postal Service, First Class Mail shall be considered sufficient and delivered.

6. Contractor Registration Requirement (NYS Labor Law 220-i)

Effective December 30, 2024, all contractors submitting bids for or performing work for a municipality must be registered

with the New York State Department of Labor (NYSDOL) in accordance with Labor Law 220-i.

Contractors must be registered prior to submitting a bid or starting work. Proof of registration, in the form of a Certificate

of Registration issued by NYSDOL, must be provided to the County upon submission of each bid. Failure to comply may

result in rejection of bid.

7. Certified Payroll

Pursuant to Article 8 of the New York Labor Law, the Contractor and all Subcontractors shall maintain and submit certified

payroll records for all work performed under this Contract. Certified payroll transcripts shall be provided to the

Municipality within thirty (30) days of the first payroll and every thirty (30) days thereafter for the duration of the Work,

and as a condition of final payment. All payroll submissions shall comply with applicable New York State prevailing wage

requirements, including electronic submission requirements where mandated by law.

Wyoming County Highway Department

Asphaltic Concrete – Bid Specifications

Bids to be opened at 10:00 a.m., March 11, 2026 at the County Highway Office in Silver Springs, N.Y.

All bids submitted by mail must be addressed to: Wyoming County Highway Department

4328 State Route 19

Silver Springs, New York 14550

And shall clearly indicate on lower left corner of outside envelope: “Sealed Bid – Asphaltic Concrete”

Contract period from April 2, 2026 to November 15, 2026.

The County of Wyoming reserves the right to reject any or all bids.

Please submit bid with six (6) additional copies of pages 3 and 4 to be distributed at bid opening.

All bids must have a Non-Collusive Bidding Certificate attached.

All bids must have a Hold Harmless Clause attached.

All bids must have a Certificate of Liability Insurance attached with the Wyoming County insurance requirements.

All bids must have NYSDOL Certificate of Registration attached.

All bids must use the prevailing wage rates for Wyoming County. PRC# 2026004028.

All materials must conform to NYSDOT specifications.

PRICE ADJUSTMENTS:

1. Price adjustments allowed will be based on the November 2025 average of the F.O.B terminal price per ton of unmodified

PG 64-22 binder without anti-stripping agent (base average F.O.B terminal price). The new monthly average terminal price

will be determined by the New York State Department of Transportation (NYSDOT) based on prices of preapproved primary

sources of performance graded binder in accordance with the NYSDOT Standard Specification.

The November 2025 average is $638.00 per ton

Note: The same grade of asphalt cement used in establishing the base average F.O.B. terminal price shall be used in establishing

the new average F.O.B. terminal price.

In the event that one or more of the NYSDOT pre-approved sources discontinue posting a price for asphalt cement, the base

average F.O.B. terminal price shall not be recalculated.

2. Price adjustments will be in accordance with the formula below and will be effective for deliveries made on and after the first

of the month.

3. The unit prices per ton of bituminous concrete material purchased from and award based on this specification will be subject

to adjustment based on the following formula:

Price Adj. = New Monthly Average – Base Average F.O.B. x Total % Asphalt

(Per ton) F.O.B. Terminal Price

Terminal Price ($570.00) Plus Fuel Allowance

NEW MONTHLY AVERAGE F.O.B. TERMINAL PRICE:

The average F.O.B. terminal price for unmodified PG 64-22 binder without anti-stripping agent as determined by the

NYSDOT Standard Specification.

BASE AVERAGE F.O.B TERMINAL PRICE:

The average F.O.B. terminal price of unmodified PG 64-22 binder without anti-stripping agent as determined by the NYSDOT

as of November 2025.

02-20-2026

Asphaltic Concrete

Page 1 of 4

Wyoming County Highway Department

TOTAL % ASPHALT PLUS FUEL:

The percentage of total allowable asphalt and fuel for each item as follows:

Item

% Asphalt

+ Fuel Allowance

Total % Asphalt plus fuel allowance

402.0383

6.85

1

7.85%

402.0589

8.25

1

9.25%

402.0682

6.70

1

7.70%

402.0982

6.20

1

7.20%

402.1282

5.50

1

6.50%

402.1989

4.90

1

5.90%

402.2589

4.50

1

5.50%

EXAMPLE: Item 402.0982

Base Average Price = $150.00

New Average Price = $160.00

Total % Asphalt plus Fuel = 7.2%

$160.00 - $150.00 x 0.072 = +$0.72 per ton

+ Fuel Allowance represents allowance for energy (fuel, electricity, and natural gas) used in the production of asphalt; it

is a cost associated with the product and not intended to represent any trucking or hauling of product.

NOTE:

Positive Price Adjustment number shall be added to original per ton Bid Price.

Negative Price Adjustment number shall be subtracted from original per ton Bid Price.

4. Price adjustments allowed by this contract shall be calculated and applied to the original prices. There will not be price

adjustments unless the change amounts to more than $.10 per ton from the original prices. In these instances, prices will revert

back to the original prices.

5. All price adjustments will be computed to three decimal places.

6. Should these provisions result in a price structure which becomes unworkable, detrimental or injuries to the County or in

prices which are not truly reflective of market conditions or which are deemed by the Superintendent to be unreasonable or

excessive, and no adjustment in price is mutually agreeable, the Superintendent reserves the sole right upon ten days written

notice mailed to the contractor to terminate any contract resulting from this bid opening.

7. Price adjustment shall be published by the State; the County will furnish to all contract holders, whose responsibility will be

to attach the appropriate County notification (based on when the work was performed) to the payment invoice submitted to

agency.

8. Work performed after the expiration of the contract, where no extension has been granted, resultant from purchase orders

placed prior to expiration of the contract will receive the price adjustments if effect the last month of the contract.

Price adjustments for any contracts that are extended will be based on the new average for the month in which the work is done

applying the same base established for that contract.

9. See below for special specifications for bid item W403.14 – No. 1 Dense Binder.

ITEM # W403.14 – NO.1 DENSE BINDER

1) Material and Manufacturer shall conform to the requirements for NYS Item 403.13 – Asphalt Concrete Type 3 Binder Course

as described in Section 400 with two exceptions:

a) The general limits of gradation shall be as follows:

Sieve size

1”

½”

¼”

1/8”

No. 20

No. 40

No. 80

No. 200

% Passing

100

90-100

60-85

42-72

18-42

12-32

6-18

2-8

b) The asphalt content shall be between 4.5% and 6.0% (+/- 0.4%)

POLYMER MODIFIED ASPHALT CONCRETE

1. The materials and composition for the mixes shall meet the requirements for New York State mix designs except as noted

herein: The Performance Grade of asphalt binder used in the production of these mixes shall be either PG64-22, or PG64V-22

with Latex Polymer additive meeting current NYSDOT Specification in addition to the following requirements: A minimum

recovery of 52.5% at 10˚C; 20cm elongation at 5cm/min; hold 5 minutes and then cut in half; wait one hour and calculate the

elastic recovery (ASTM D6084-97 modified).

2. Mix number shall include the addition of a “P” suffix to designate the asphalt binder modification.

02-20-2026

Asphaltic Concrete

Page 2 of 4

Wyoming County Highway Department

WARM MIX ASPHALT PAVEMENT

DESCRIPTION: The low bidder shall supply all materials, additives (NYS approved aggregates, emulsion, and

additives) and labor necessary to mix, “Warm Mix Asphalt Pavement” in accordance with the following

specifications.

MATERAILS: WMA Technology - Use a WMA technology appearing on the State’s Approved List for

Technologies for Warm Mix Asphalt (WMA) (712-10)

PRODUCTION REQUIREMENTS: Technologies used to provide WMA shall meet the requirements of the NYS

Warm Mix Asphalt (WMA) Production requirements, Materials Procedure 14-01. Warm Mix Asphalt

shall be available on site at a temperature of not less than 275°F for non-polymer mixes and 295°F for

polymer mixes.

BASIS OF PAYMENT This material will be paid as an additional cost per ton to standard HMA mixes.

SPECIAL NOTE: All mixes to be used as a wearing course (top) shall be made with limestone coarse aggregates

only. ALL BIDS ARE IN U.S. TONS.

Asphalt

Pavement

Material

Cold Patch

Material

Item No

402.0383

402.0589

402.0682

402.0982

402.1282

402.1989

402.2589

402.3789

Polymer

404 Warm Mix

Large Job

Deduction

15402.201

15402.203

15402.204

Asphalt Materials

Item and Type

Miscellaneous Patching F3

Shim Course F9

6.3 F2 Top course

9.5 F2 Top Course

12.5 F2 Top Course

19.0 F9 Binder Course

25.0 F9 Binder Course

37.5 F9 Base Course

Polymer Modification to 64V-22 AC upcharge

Warm Mix Asphalt to NYSDOT 404 Spec upcharge

Deduction for specific job/project over 2,000 tons

Regular Mix

Modified Mix

Fiber reinforced Mix

Price Per Ton

F.O.B. Plant

All bid prices are for our plant at

location.

Asphalt Delivery

--Hauling Rates Per Ton for Hauling from Plant to Paver, or Widener, at Project Location--

Each TON * First 6.0 Miles* Each Mile *6.1-15.0 Miles* Each Additional Mile *Over 15.1 Miles*

$

/ton

$

/mile

$

/mile

02-20-2026

Asphaltic Concrete

Page 3 of 4

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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