Project Information

Bid Title

DOC Fort Dodge Correctional Facility Sally Port Operator Replacement

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Nov 21, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP950500-01

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Information

Bid Number

RFP950500-01

Solicitation

DOC Fort Dodge Correctional Facility Sally Port Operator Replacement

Solicitation Type

Request for Proposals

County

Description

Description

The State of Iowa Department of Administrative Services (DAS) is seeking professional design services for replacement of the existing sally port gates (2) with new. Design to include looking at options for increasing the height and width of the gates.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E. Walnut St.

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Construction Procurement

Contact Title

Michael Bradbury

Contact Email

construction.procurement@iowa.gov

Contact Phone Number

(515) 823-9327

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

11/21/2025 8:00:00 AM

Until

12/16/2025 2:00:00 PM

Documents/Attachments

RFP950500-01 - DOC FDCF Sally Port Operator Replacement

11/18/2025 4:20:51 PM

Attachment Preview

RFP COVER SHEET

Administrative Information

STATE OF IOWA

REQUEST FOR PROPOSALS

PROFESSIONAL DESIGN SERVICES

RFP Number RFP950500-01

Title of RFP DOC FDCF Sally Port Operator Replacement

Agency

Iowa Department of Administrative Services (DAS)

Project

Description

The State of Iowa Department of Administrative Services (DAS) is seeking professional

design services for replacement of the existing sally port gates (2) with new. Design to

include looking at options for increasing the height and width of the gates.

State Issuing Officer:

Michael Bradbury

Issuing Officer

Iowa Department of Administrative Services

Hoover State Office Building, Level 3

1305 East Walnut, Des Moines, IA 50319-0105 Phone: 515-823-9327

Email: construction.procurement@iowa.gov

PROCUREMENT TIMETABLE—Event or Action

Date/Time (Central Time)

State Posts Notice of RFP on TSB website

11/19/25

State Issues RFP

11/21/25

Pre-Proposal Conference Location and Address:

1550 L Street, Fort Dodge, IA 50501

Is Pre-Proposal Conference mandatory? No

If a map is needed, contact the Issuing Officer.

12/3/25 at 2:00 PM

1550 L Street

Fort Dodge, IA 50501

Questions, requests for clarification, and suggested changes from

Respondents due to Construction Procurement

12/9/25 at 5:00 PM

Proposals Due

12/16/25 at 2:00 PM

Relevant Websites

Website where Addenda to this RFP will be posted http://bidopportunities.iowa.gov

Website where contract terms and conditions are posted

https://das.iowa.gov/sites/default/files/procurement/pdf/ConsensusDoc803.pdf

Number of Copies of Proposals Required to be Submitted: 1 Digital

Firm Proposal Terms

The minimum number of days following the deadline for submitting Proposals that the firm guarantees all

proposal terms, including price, will remain firm is 120 Days.

1.1 INTRODUCTION

The Iowa Department of Administrative Services (DAS) is seeking proposals from qualified and

available Design companies for services, per RFP cover page, and as outlined in the following

(Sections 1.2 - 1.3). The successful proposal must:

● For the staff that will be assigned, identify and describe qualifications, experience, and expertise

in providing services for similar, or relevant, projects.

● For the staff that will be assigned, provide a list of past similar or relevant projects completed in

the last 5 years, and include brief descriptions of what the projects entailed and a contact name

and phone number (reference). In addition provide estimated project cost, final project cost at

acceptance, and whether it was completed on time.

● Describe the composition of your team. Identify staff to be assigned. Provide resumes of key

individual(s) including education, relevant experience, and certifications/licensing. NOTE: Any

responding company and/or consultant that is part of the project design services cannot receive

an award from the resulting request for bid of construction services.

● Describe the cost estimating, status reporting, and cost reporting procedures you utilize.

● Describe computer program/software capabilities and expertise you utilize. Please describe your

experience.

● Provide a copy of your organizational chart.

● Describe your experience, if any, on designing similar or relevant projects for the State of Iowa.

● Provide the hourly rates, and anticipated hours by position, for all persons (including sub-

consultants) that will be assigned to the project. Also provide an estimated fee total.

● Identify desired reimbursable charges (the State has limitations, per State of Iowa Accounting

Policies and Procedures 210.245), and all other charges.

1.2 SCHEDULE

DAS is seeking a firm that can commence work upon execution of a contract. Time is of the essence.

Execution of Designer’s Contract

Tentative Design Kick-Off Meeting

100% Design Development Documents and Cost Opinion By

50% Construction Documents and Cost Opinion By

95% Construction Documents and Cost Opinion By

100% Construction Documents and Cost Opinion By

Contractor Bidding

Execution of Contractor’s Contract(s)

Submittals, Procurement and Construction

Close out

Week of December 22nd, 2025

Week of January 5th, 2026

To Be Coordinated

To Be Coordinated

To Be Coordinated

February 27, 2026

March 2026

March 2026

April 2026 to August 2026

September 2026

1.3 PROJECT DESCRIPTION

Construction Manager (Boyd Jones) has been engaged for this Project to serve as advisor to DAS and

to provide assistance in administrating the Contract for Design between DAS and the Designer

according to separate contract between DAS and Construction Manager. DAS is currently seeking

design services from qualified firms for a project consisting of replacement of the existing sally port

gates (2) with new. Design to include looking at options for increasing the height and width of the

gates.

Design services shall include:

1.3.1 The contract for this work will be a modified ConsensusDoc 803. See link on cover page for a

sample contract.

1.3.2 All design disciplines necessary to complete the scope of work.

1.3.3 Attend design kick-off meeting onsite to discuss desired outcome of the project with the

Owner, Construction Manager, and Owner’s maintenance staff.

1.3.4 Use of the State of Iowa‘s construction management software program for uploading all

documents, submitting and approving pay apps, and construction administration. The cost

for the use of the software is paid by the Owner.

1.3.5 Field examination of the existing buildings.

1.3.6 Design for scope of work. Provide material recommendations based on experience, quality,

and price. Recommendations for replacements and upgrades shall include non-proprietary

equipment and systems.

1.3.7 Designer shall include any and all survey work required for completion of project.

1.3.8 Provide detailed input of design schedule to Construction Manager for overall incorporation

into master schedule.

1.3.9 Designer shall assist Construction Manager in the evaluation of long lead times.

1.3.10 Quality control during Design, Preconstruction and Construction.

1.3.11 Compliance with all Federal, State, and applicable AHJ codes.

1.3.12 Design review will be conducted at 100% schematic design, 100% design development

documents, 50% construction documents, and 95% construction documents. Dates for design

review meetings to be coordinated with the design and project team and set no later than the

design kickoff meeting. Review will be conducted with DAS Owner Representative,

Construction Manager, and Facility Representative, at a minimum. Drawings, specifications

and cost opinions (if applicable) shall be provided at least five days prior to each review

meeting. An additional review meeting may be required at the end if there are discrepancies

in cost opinions or constructability review questions.

1.3.13 Review with the Department of Inspections, Appeals, and Licensing’s Building Code Bureau

for approval of plans or exemption from review. All fees associated with the Bureau are the

responsibility of the designer.

1.3.14 Develop and distribute agendas and meeting minutes for all meetings during the design

phase.

1.3.15 Construction cost opinions provided by the Design Professional team during Design (at 100%

schematic design, 100% design development documents, 50% construction documents, and

95% construction documents) with a Final Estimate for construction included with bid

documents, per Iowa Code.

1.3.16 Construction drawings, specifications (the Construction Manager will produce Divisions 00

and 01), and addenda.

1.3.17 Provide bid alternates as determined during the course of design and bid package

development.

1.3.18 Assist Owner and Construction Manager in obtaining bids from qualified contractors.

1.3.19 Construction administration, including creation of the submittal and closeout items log,

review of and responses to submittals and closeout documentation, RFIs, proposal requests,

change orders, pay applications, periodic site visits, attendance at project meetings as

required, participation / development of contractor punch list, closeout documentation

review and approval, certificates of substantial completion, and certificates of final

completion, as well as development of Architectural Supplemental Instructions for design

revisions, and punch lists within the construction management software program.

1.3.20 Participation with project team during construction progress meetings as required. Designer

shall participate in bi-weekly OAC Meetings during the construction period.

1.3.21 Field Observation reports, with photos, submitted for each site inspection within five (5) days

of the site visit.

1.3.22 Acknowledgement that all documents are copyright to the State of Iowa and shall be turned

over to the State of Iowa in their native computer format. Any ASIs/RFIs/PRs and addendums

will be expected to be incorporated before final posting. Both the native computer format

and PDF versions shall be uploaded to the construction management software program at the

end of the project.

1.3.23 The Department requests lump sum pricing from the respondents to this RFP, with the lump

sum base scope price being inclusive of all reimbursables, such as printing, mileage and travel

expenses. The Department requests the fee proposal from the respondents to this RFP be

broken down as follows. These breakdown prices will be used as the schedule of values for

billing purposes.

1.3.23.1 Schematic Design Documents

1.3.23.2 Design Development Documents

1.3.23.3 Construction Documents

1.3.23.4 Bidding or Negotiation Assistance

1.3.23.5 Construction Phase

Include at a minimum, ten (10) site visits. Design kick off/Building evaluation, 100% design

development document review meeting, 50% document review, Pre-bid meeting, Pre-

construction kickoff, Construction Field Observation (2), Substantial completion/punch list

development, Punch list/Final Completion approval, and one year warranty correction period

visit. Design Review at 95% construction document development will be conducted via

conference call. Beyond these site visits, each proposing firm shall provide additional visits as

they see fit to complete the work of design. In addition to the lump sum pricing, the

Department requests a unit price per construction inspection visit. This unit price will be

additive or deductive based on the number of actual visits made.

1.4 ATTACHMENTS

1.4.1 Aerial View of FDCF

Sally Port Gate

Sally Port Gate

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 561210Facilities Support Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.