Project Information

Bid Title

RFP: Concept Plan for Housing Development

Issuing Agency

Town of Coventry

Location

Connecticut

Published Date

May 6, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP: Concept Plan for Housing Development
Category:	Services
Status:	Open

Description: REQUEST FOR PROPOSALS (RFP) FOR CONCEPT PLAN FOR HOUSING DEVELOPMENT TOWN OF COVENTRY, CONNECTICUT The Town of Coventry, Connecticut is accepting proposals from qualified consulting firms (herein after individually referred to as the “Consultant “) to provide a Concept Plan to include possible layouts for a small lot housing development located on Sam Green Road and Old Tolland Turnpike known as Assessor’s Map 22, Lots 88 and 173. Background Coventry is the gateway to Northeast Connecticut’s Quiet Corner. Spread over 37 square miles of woods and farmlands, this town of 12,500 offers historic sites and farms, antique and specialty shops, public beaches and a state boat launch on Coventry Lake, good places to eat, and cozy bed-and-breakfast inns. Coventry is probably best known as the birthplace of America’s young Revolutionary War hero Nathan Hale. Objective Create a Concept Plan to Support the Development of a Small Lot Development The Senior & Affordable Housing Alternatives Study Committee is looking to fulfill Plan of Conservation and Development housing recommendations #4 and # 8 by hiring a consultant to develop a concept plan which would show different housing options for the development of this site. (See related documents for more information) Publication Date/Time: 5/6/2026 12:00 AM Closing Date/Time: 5/26/2026 12:00 PM Contact Person: Jana Roberson jroberson@coventry-ct.gov Related Documents: RFP for Housing Concept Plan 05-06-2026 with map Deed to main parcel Deed to row Hillside Woods Subdivision on Old Tolland Turnpike Sam Green Subdivision correcting map Town Parcel on Sam Green Boundary Survey 1995

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REQUEST FOR PROPOSALS (RFP) FOR

CONCEPT PLAN FOR HOUSING DEVELOPMENT

TOWN OF COVENTRY, CONNECTICUT

The Town of Coventry, Connecticut is accepting proposals from qualified consulting firms (herein after

) to provide a Concept Plan to include possible layouts for a

small lot housing development located on Sam Green Road and Old Tolland Turnpike known as

Assessor Map 22, Lots 88 and 173.

Background

Coventry is the g

woods and farmlands, this town of 12,500 offers historic sites and farms, antique and specialty shops,

public beaches and a state boat launch on Coventry Lake, good places to eat, and cozy bed-and-

breakfast inns. Coventry

War hero Nathan Hale.

Objective

Create a Concept Plan to Support the Development of a Small Lot Development

The Senior & Affordable Housing Alternatives Study Committee is looking to fulfill Plan of Conservation

and Development housing recommendations #4 and # 8 by hiring a consultant to develop a concept

plan which would show different housing options for the development of this site.

Scope of Project

1. Prepare an initial base map using existing information on file to create a base map for

topography and wetlands. These maps will be in PDF format and made available to the

consultant.

2. Meeting with staff to establish types of housing plans to consider. This will include different

housing types with consideration to existing regulations and what may be possible with a

regulation amendment.

3. Options to consider will include reduced lot sizes or no lots (condo style or rentals). Housing

types will include single family homes under 1,000 square feet, duplexes totaling no more than

2,000 square feet, and middle housing of 3-6 units.

4. At least two meetings with staff and the Senior & Affordable Housing Alternatives Study

Committee should be included.

5. A review and determination of septic suitability based on publicly available soil mapping should

be provided.

6. A proposed road network and possible stormwater management system locations.

7. A Final Concept plan, prepared in CAD, shall be made available to the Town.

Page | 1

REQUEST FOR PROPOSALS (RFP) FOR

CONCEPT PLAN FOR HOUSING DEVELOPMENT

TOWN OF COVENTRY, CONNECTICUT

Required Content of Proposal

A. General Requirements

1. Consultants are encouraged to be creative and resourceful in proposing the most cost-

effective and efficient solutions for the needs outlined in this RFP.

2. All costs incurred in the preparation and presentation of this proposal shall be wholly

absorbed by the Consultant.

3. Consultant should provide a timeframe for completion of the anticipated tasks and final

study.

B. Cover Letter/Executive Summary

1. List the official name, address, phone number, fax number, email address of the

Consultant, as well as the name of the principal contact person and the name of the

person authorized to execute the contract.

C.

Qualifications

1. A description of the experience and qualifications of the proposed staff member(s) who

will be performing the services. This information should be in sufficient detail to allow

analy

2. A list of similar size municipalities for which the Consultant has developed a similar

Development Concept Plan in the last five (5) years, including a description of the work

done for each municipality, and a contact person at each municipality.

3. Provide details of any instances in which the Consultant or its agents / employees have

had to legally defend themselves relative to services provided.

4. Hourly fee and expense schedule

D. Proposed Methodology and Related Information

1. Provide a brief description of the services and methods by which work will be

performed. This description shall include the following:

a.

b. Description of how the consultant proposes to create the plan. Include descriptions

and documentation of proposed methodology. Describe and outline the tasks that

the consultant believes are necessary to complete the plan;

c. Outline a project timeline from award of contract to final report. Be sure to include

time in the project schedule for review and feedback by the Town stakeholders, as

well as presentation of the plan;

E. Proposed Cost of the Project

1. Provide an all-inclusive detailed project budget;

2. Any incidental expenses, such as copying, mailing, travel type charges must be clearly

stated in the proposal;

3. Prices quoted shall be firm and not subject to increases during the term of any

contract that the Consultant and the Town of Coventry enter because of this proposal.

The proposal shall contain a statement that the proposal is firm for at least one-

Page | 2

REQUEST FOR PROPOSALS (RFP) FOR

CONCEPT PLAN FOR HOUSING DEVELOPMENT

TOWN OF COVENTRY, CONNECTICUT

hundred twenty (120) days immediately following the date of submission of the sealed

proposal.

General Conditions

A. The Town of Coventry reserves the right to reject any or all proposals, to waive any defects in

the proposals received, and to select the consultant considered the most advantageous to the

Town of Coventry, in the sole discretion of the Town of Coventry;

B. Proposals received after the deadline and/or received unsigned shall be considered void and

will NOT be considered;

C. All proposals, responses, inquiries, correspondence or other documents relating to this RFP will

become the property of the Town of Coventry when received. The Town of Coventry reserves

the right to use any or all ideas presented in any proposal, whether amended or not; selection

or rejection of a proposal does not affect this right.

D. Firm(s) will likely be asked to present and explain their proposals. If interviews are held, they

will be 30-45 minutes long. Initial presentations will be limited to 15 minutes. The final 15 30

minutes will be reserved for questions from the selection committee and subsequent

questions. The key person to be assigned to this project must be present at the interview.

Terms and Conditions

A. The selected consultant will be required to sign a contract with the Town of Coventry, the form

and substance of which must be acceptable to the Town of Coventry;

B. Consultant shall include an indemnity provision by the Consultant to the Town of Coventry

incurred by the Town of Coventry, its

agents or employees for claims including but not limited to patent, copyright infringement or

related claims, negligent performance, or any tortuous conduct by the Consultant, its

employees, agents, representatives, or anyone else associated with the Consultant;

Requested Responses

RFP Issue Date:

May 6, 2026

Proposal Due Date:

May 26, 2026, by Noon

Place:

Via email to Jana Roberson jroberson@coventry-ct.gov

Accepted Form: Email subject line should read Proposal for Sam Green/Old Tolland Turnpike

Housing Development Concept Plan

Page | 3

REQUEST FOR PROPOSALS (RFP) FOR

CONCEPT PLAN FOR HOUSING DEVELOPMENT

TOWN OF COVENTRY, CONNECTICUT

Pre-Proposal Assistance

Questions regarding this RFP should be directed to Jana Roberson, Director of Planning and

Development at jroberson@coventry-ct.gov .

All questions shall be submitted by May 18, 2026. The questions and answers may be shared with all

bidders. It is an explicit provision of this RFP that no oral communication is binding on the Town of

Coventry.

Any addendums will be posted on the Towns Website.

The Town of Coventry is an equal opportunity employer and any mandated Federal and State laws and

regulations will be followed.

Appendix: Maps and ancillary documents

Page | 4

Legend

Subject parcels

Contours

20 ft

10 ft

1 ft

0

125

250 Feet

±

22-173

22-88

Capitol Region Council of Governments

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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