Project Information

Bid Title

Airport Jet A Refueler

Issuing Agency

City of Bangor

Location

Maine

Published Date

Dec 8, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-22

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-22
Bid Title:	Airport Jet A Refueler
Category:	Vehicles
Status:	Open

Description: The City of Bangor requests bids to furnish and deliver one (1) heavy duty Jet A Refueler to the Airport’s GSE Facility, FOB destination, 206 Maine Ave, Bangor, Maine. The City is looking for a Jet A Refueler with a tank size of 7,000 gallons. Publication Date/Time: 12/8/2025 12:00 AM Publication Information: Public Closing Date/Time: 1/7/2026 2:00 PM Submittal Information: Email bids@bangormaine.gov; Mailing 73 Harlow St., Bangor, ME 04401 Bid Opening Information: Public Addendum Date/Time: 12/19/2025 Related Documents: P26-22 Airport Jet A Refueler RFP

Attachment Preview

Request for Proposals (RFP)

BGR – Jet A Refueler (Purchase/5 Yr. Lease)

Proposal No. P26-22

Issue Date: December 5, 2025

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor requests bids to furnish and deliver one (1) heavy duty Jet A Refueler to

the Airport’s GSE Facility, FOB destination, 206 Maine Ave, Bangor, Maine. The City is

looking for a Jet A Refueler with a tank size of 7,000 gallons.

The City is seeking options to acquire one (1) Jet A Refueler, through either a purchase, a

lease, or some combination thereof depending on the bids received. As a result, this bid

request requires a purchase cost per unit as well as a lease rate for a five-year term with an

end of term purchase price. The lease must include a non-appropriation clause where, if

funding is not appropriated, the City may turn this piece of equipment back to the dealer with

no penalty.

The vehicle must be the most current year available. The City will consider alternate bids for

the purchase of an unsold previous year model if it meets or exceeds the requested

specifications.

The City of Bangor intends to trade in one (1) used tanker. Trade-in Information is included

in Section XI.

II. General Information

General information is available on the City’s website at the following web address:

www.bangormaine.gov/proposals. By submitting a response to this solicitation, the bidder

accepts the responsibility for downloading, reading and bidding by the terms and conditions

set forth in the City’s “General Information for Vendors”. All questions shall be directed in

writing to bids@bangormaine.gov.

III. Submission

For consideration, submit the proposal Bid Form (page 6) and all materials requested in

Section X. Specifications electronically or in an envelope via submission methods listed

P26-22

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BGR – Jet A Refueler

below. The envelope or subject line must be clearly marked as "Proposal No. P26-22: BGR

– Jet A Refueler."

Submissions must be received by 2:00 P.M. on Wednesday, January 7, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME

04401 (items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow

Street, Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. P26-22: BGR – Jet A Refueler.” Proposals

will be publicly opened at the time stated above in the Paul Bunyan Room (first floor by the

side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible

after the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M.,

Friday, December 12, 2025.

The City will provide a response by 4:30 P.M. on Friday, December 19, 2025. This response

will be in the form of an addendum, accessible on the City's website. Notifications will be sent

to those who have signed up to receive notifications at www.bangormaine.gov/bids through

NotifyME. Notifications will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be

received by the Purchasing Department before the submittal deadline. Any proposal, portion

of a proposal, or requested proposal revision received at the City Purchasing Department

after the time and date specified will be returned to the Proposer unopened or, if by electronic

submission, deleted without being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of

opening. All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in

writing. All costs associated with the withdrawal (i.e., mailing fees) will be borne by the

Proposer.

P26-22

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BGR – Jet A Refueler

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in

proposals, or accept a higher-cost proposal if it is deemed to be in the best interest of the

City. The City also reserves the right to request clarification of any details from the successful

Proposer. The evaluation of proposals and determination of the award will be at the discretion

of the City and its judgment shall be final and without right of recourse by any Proposer.

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price.

Upon request, a tax exemption certificate for the City of Bangor shall be furnished to

the successful Proposer.

B. Bid Form and Requirements: The Bid Form (page 6) with product information that

includes all items in Section X. Specifications must be completed and returned with

the proposal to be considered responsive.

IX. Minimum Specifications

1. Tank

A. Seven Thousand (7,000) U.S. gallon (3% outage) aluminum tank.

B. Fully baffled single compartment overturn protection.

C. One (1) Twenty-inch (20”) manhole with ten-inch (10”) fill opening and vent.

D. Two (2) 20” inspection manholes.

E. Refilling access on driver’s side.

2. Chassis

A. Conventional cab/chassis.

B. Cummins diesel engine with cold weather starting aid/ block heater.

C. Engine hour meter.

D. Allison automatic with push button controls and diagnostics.

E. Air brake system, power steering, heat, defrost, and air conditioning.

F. Heated mirrors.

G. Back up camera with color display mounted on dash.

H. Heated air dryer air system.

I. Cab color to be White.

3. Lift Basket

Capable of two workmen.

A. Built-in safety sensors to detect and stop lift impact.

B. 2”X10’ lightweight, cold-weather hose, with a Whitaker F-145 6-lug underwing

nozzle.

4. Pump

Three hundred (300) gallons per minute (GPM) centrifugal, self-priming with

automated PTO engagement when Deadman is activated.

P26-22

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BGR – Jet A Refueler

5. Filter / Separator

A. Horizontal filter/separator (F/S) –four hundred fifty (450) gallon rated that meets

API 1581 5th (or most current) edition specs.

B. Equipped with a Gammon GTP-8980.

C. Water defense system.

6. Deadman and pressure control

A. Inline Deadman/pressure control shall be electric with shut off control and

provides primary control.

B. Secondary pressure control regulated by forty-five (45) pounds per square inch

(psi) hose and control valve.

7. Meters

A. Two (2) three hundred (300) gallons per minute (GPM) electronic meters with

TCS 3000 registers.

B. Two (2) large LED displays: One (1) dedicated for single point, one (1)

dedicated for over wing fueling.

C. Register to have tank level, temperature compensation, corrected Differential

Pressure (DP), Fuel Systems Icing Inhibitor (FSII) dispenser, and ticket printing

registers to be mounted in cab.

8. Hose reels

A. One (1) single wrap reel sized for 2” x 50’ hose.

B. Two (2) reels sized for 1 ½” hose.

C. Non-ferrous internals, explosion proof electric rewind motors, and switches.

D. Auxiliary manual rewind.

E. A shut off valve is to be installed upstream of the reel system.

9. Hoses

A. One (1) 2” x 50’ lightweight, cold-weather, hose with a Whittaker F-145 6 lug

underwing nozzle.

B. Two 1 1/4” x 50’ lightweight, cold-weather hoses with OPW 295 over wing

nozzles.

C. All hoses certified to API 1529.

10. Bottom Loading

A. To include Scully high level shut – off with pre-check.

B. Bottom loading adapter capable of accepting a standard underwing nozzle.

C. A shut off valve shall be supplied immediately down stream of bottom load

adapter.

11. Piping

Aluminum or Stainless-Steel piping certified to 150psi related working

pressure.

12. Control Panel

Side mounted panel with work light to include nozzle pressure gauges, Millipore

taps and other gauges / selectors.

P26-22

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BGR – Jet A Refueler

13. Fuel Additive Injector

Injector system installed at factory with ten (10) gallon additive tank designed

for the injection of PRIST.

14. Testing

A. Complete flow testing with fuel for performance to rated specifications.

B. Recirculation port on same side of underwing hose and controls.

15. Ladder Brackets

Mounted on rear of vehicle with safety handrails.

16. Safety Features

A. Static reel with 100’ cable and Gammon GTP-9654 bonding clamp, and self-

retracting Gammon GTP-1097S-1 bonding plug.

B. Brake interlock system with over-ride ability.

C. Emergency fueling shutdown system.

D. Two (2) required fire extinguishers per NFPA407 and ATA 103 specifications.

E. One (1) cab mounted 5” round Amber LED strobe/beacon light

F. Tank low level shut-off.

G. Collapsible safety railing on top of tank on both sides of walkway.

H. Chock block holder/box.

I. Non-skid paint / anti slip treads used on top of tank and on designated foot

holds.

J. Storage box behind chassis cab for storage of wing protection mats, spill kits,

etc.

17. Training and Manuals

A. Training must be provided for operators within thirty (30) days of delivery.

B. Thorough in-depth maintenance training for technicians must be provided

within thirty (30) days of delivery.

C. At the time of delivery BGR will be furnished with a complete set of chassis and

fuel system hard copy manuals to include all electrical, hydraulic, and

pneumatics schematics.

D. At the time of delivery BGR will be furnished with any diagnostics software.

18. Warranty

A. Full factory warranties both chassis and fuel system/tank for entire length of

lease and/or extended purchase, to include support phone number in case of

emergency.

X. Trade-in Information

The City of Bangor intends to trade in one (1) used tanker refueling truck. This is one (1)

1996 E.A.M. RF10RD-3 Jet-A refueling truck with a ten thousand (10,000) gallon tank.

P26-22

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BGR – Jet A Refueler

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