Project Information

Bid Title

Theatre Motors

Issuing Agency

Pulaski County

Location

Arkansas

Published Date

Feb 20, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-086

Original Source

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Bid Documents

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Project Description

Bid Information

Type	LRCVB - Invitation to Bid
Status	Issued
Number	2026-086 (Theatre Motors)
Issue Date & Time	2/20/2026 02:00:00 PM (CT)
Close Date & Time	3/10/2026 02:00:00 PM (CT)
Question Cut Off Date	3/3/2026 05:00:00 PM (CT)
Notes	The Little Rock Convention & Visitors Bureau (“LRCVB”) desires to solicit bids to award a contract to qualified vendors to provide the purchase of 13 each CM Lodestar Model F 1/2-Ton 16fpm Electric Chain Hoists. This bid will be awarded by line item to the firm most competitive for that item. Electronic proposals are HIGHLY encouraged as it expedites the bidding process and helps to alleviate errors. Manual responses will be accepted. Identify bid number as well as closing date and time must be included on the outside of the envelope containing your bid response. Bids not sealed or received after the date and time of the bid opening will not be accepted or opened. Bids should be sealed and either hand delivered, delivered by parcel carrier such as FedEx or UPS, or by courier to: Purchasing Department Little Rock Convention & Visitors Bureau 101 S. Spring Street Little Rock, AR 72201 Please indicate bid number on front of response envelope. This bid is just for the purchase of the listed fixtures and related warranties. LRCVB will handle all needed installation. Prices are to be held firm for 90 days and should not include taxes or shipping. We look forward from hearing from everyone.

Contact Information

Name	Chris Phillips
Address	101 S. Spring Street Suite 400 Little Rock, AR 72201 USA
Phone	(501) 370-3214
Fax
Email	purchasing@littlerock.com

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9135616

Bid Attachments

File Name	Description	File Size
CM-Lodestar-Specifications-and-Dimensions.pdf	CM Lodestar Specs	349 KB	340023	6959728

Attachment Preview

2026-086

Theatre Motors

Issue Date: 2/20/2026

Questions Deadline: 3/3/2026 05:00 PM (CT)

Response Deadline: 3/10/2026 02:00 PM (CT)

Little Rock Advertising and Promotion Commission

Contact Information

Contact: Chris Phillips

Address: 101 S. Spring Street

Suite 400

Little Rock, AR 72201

Phone: (501) 370-3214

Email: purchasing@littlerock.com

Page 1 of 5 pages

Deadline: 3/10/2026 02:00 PM (CT)

2026-086

Event Information

Number:

2026-086

Title:

Theatre Motors

Type:

LRCVB - Invitation to Bid

Issue Date:

2/20/2026

Question Deadline: 3/3/2026 05:00 PM (CT)

Response Deadline: 3/10/2026 02:00 PM (CT)

Notes:

The Little Rock Convention & Visitors Bureau (“LRCVB”) desires to solicit bids to

award a contract to qualified vendors to provide the purchase of 13 each CM

Lodestar Model F 1/2-Ton 16fpm Electric Chain Hoists. This bid will be awarded by

line item to the firm most competitive for that item.

Electronic proposals are HIGHLY encouraged as it expedites the bidding process

and helps to alleviate errors.

Manual responses will be accepted. Identify bid number as well as closing date and

time must be included on the outside of the envelope containing your bid response.

Bids not sealed or received after the date and time of the bid opening will not be

accepted or opened. Bids should be sealed and either hand delivered, delivered by

parcel carrier such as FedEx or UPS, or by courier to:

Purchasing Department

Little Rock Convention & Visitors Bureau

101 S. Spring Street

Little Rock, AR 72201

Please indicate bid number on front of response envelope.

This bid is just for the purchase of the listed fixtures and related warranties. LRCVB

will handle all needed installation. Prices are to be held firm for 90 days and should

not include taxes or shipping.

We look forward from hearing from everyone.

Ship To Information

Address: Robinson Center

7 Statehouse Plaza

Little Rock, AR 72201

Bid Attachments

CM-Lodestar-Specifications-and-Dimensions.pdf

CM Lodestar Specs

Bid Attributes

1 Terms and Conditions

Page 2 of 5 pages

Deadline: 3/10/2026 02:00 PM (CT)

Download

2026-086

TERMS AND STANDARD CONDITIONS

LITTLE ROCK CONVENTION & VISITORS BUREAU

PLEASE READ CAREFULLY

1. When submitting an “Invitation to Bid,” the bidder warrants that the commodities covered by the bid shall be

free from defects in material and workmanship under normal use and service. In addition, bidder must deliver

new commodities of the latest design and model, unless otherwise specified in the “Invitation to Bid.”

2. Prices quoted are to be net prices, and when an error is made in extending total prices, LRCVB may accept

the bid for the lesser amount whether reflected by extension or by the correct multiple of the unit price.

3. Discounts offered will be taken when LRCVB qualifies for such. The beginning date for computing discounts

will be the date of invoice or the date of delivery and acceptance, whichever is later.

4. When bidding other than the brand and/or model specified in the “Invitation to Bid,” the brand and/or model

number must be stated by the item in the “Invitation to Bid,” and descriptive literature be submitted with the

bid.

5. LRCVB reserves the right to reject any and all bids.

6. The Purchasing office reserves the right to award items, all or none, or by line items (s).

7. Quality, time and probability of performance may be factors in making an award.

8. Bid quotes submitted will remain firm for 90 calendar days from bid opening date; however, the prices may

remain firm for a longer period of time if mutually agreeable between bidder and LRCVB.

9. Bidder must submit a completed, signed copy of the front page of the “Invitation to Bid,” and must submit any

other information required in the “Invitation to Bid”.

10. In the event a contract is entered into pursuant to the “Invitation to Bid,” the bidder shall not discriminate

against any qualified employee or qualified applicant for employment because of race, sex, color, creed,

national origin or ancestry. The bidder must include in any and all subcontracts a provision similar to the

above.

11. Sales or Use Tax is not to be included in the bid price, but is to be added by the vendor to the invoice billing

to LRCVB. Although Use Tax is not to be included in the bid, vendors are to register and pay tax direct to the

Arkansas State Revenue Department.

12. Prices quoted shall be “Free on Board” (F.O.B.) to destination at designated LRCVB facility in Little Rock.

Charges may not be added after the bid is opened.

13. In the event of two or more identical low bids, the contract may be awarded arbitrarily or for any reason to any

of such bidders or split in any proportion between them at the discretion of the Purchasing Division.

14. Specifications furnished with this Invitation are intended to establish a desired quality or performance level, or

other minimum dimensions and capacities, which will provide the best product available at the lowest possible

price, other than designated brands and/or models approved as equal to designed products shall receive

equal consideration.

15. Samples of items when required must be furnished free, and, if not called for within 30 days from date of bid

opening, will become property of LRCVB.

16. Bids received after stated time for opening will not be considered.

17. Guarantees and warranties should be submitted with the bid, as they may be a consideration in making an

award.

18. CONSTRUCTION

A. When noted, the Contractor is to supply LRCVB with evidence of having and maintaining proper and

complete insurance, specifically Workman’s Compensation Insurance in accordance with the laws of the State

of Arkansas, Public Liability and Property Damage. All premiums and cost shall be paid by the Contractor; in

no way will LRCVB be responsible in case of accident.

B. When noted, a certified check or bid bond in the amount of 5% of total bid shall accompany bid.

C. A Performance Bond equaling the total amount of any bid exceeding $20,000 must be provided for any

contract for the repair, alteration or erection of any public building, public structure or public improvement

(pursuant to Act 351 or 1953 as amended by Act 539 of 1979).

19. Liquidated Damages shall be assessed beginning on the first day following the maximum delivery or

completion time entered on the bid form and/or provided for by the plans and specifications.

20. Any ambiguity in any bid as the result of omission, error, lack of clarity or non-compliance by the bidder with

specifications, instructions and all conditions of bidding shall be construed in the light most favorable to

LRCVB.

21. The bid number should be stated on the face of the sealed bid envelope. If it is not, the envelope will have to

be opened to identify.

22. LRCVB encourages participation of small, minority, and woman own business enterprises in the procurement

of goods, services, professional services, and construction, either as a general contractor or sub-contractor.

It is further requested that whenever possible, majority contractors who require sub-contractors, seek

Page 3 of 5 pages

Deadline: 3/10/2026 02:00 PM (CT)

2026-086

qualified small, minority, and woman businesses to partner with them.

I understand and accept the terms and conditions.

(Required: Check if applicable)

Bid Lines

1 CM CLASSIC LODESTAR MODEL F, 1/2 TON, 230/460-3-60, 16FPM, AC SINGLE BRAKE. SWIVEL

SUSPENSION. C7/L14-20 SKJ POWER CONTROL TAILS. 80' CHAIN. Will only accept new in box equipment.

Quantity: 13 UOM: EA

Price: $

Total: $

Manufacturer:

Item Notes:

CM LodeStar

CM CLASSIC LODESTAR MODEL F, 1/2 TON, 230/460-3-60,

16FPM, AC SINGLE BRAKE. SWIVEL SUSPENSION. C7/L14-20

SKJ POWER CONTROL TAILS. 45' CHAIN.

Must include swivel suspension hook, 1/4" stargrade load

chain, double hook chain bag brackets, chain bag, spring

loaded handles, and cable strain relief.

80' Chain with 78' of lift

C7 POWER/CONTROL TAIL, PIN-OUT C7-30 - 1=L1, 2=L2,

3=L3, 4=GRN, 5=UP, 6=COMMON, 7=DOWN

HBL2413 BK: HBL L14-20R BLK (SKJ - X=COMMON,

Y=DOWN, SILVER=UP)

No bid

Additional notes

(Attach separate sheet)

Supplier Notes:

2 16/7 C7 POWER/CONTROL CABLE - 100'

Quantity: 24 UOM: EA

Supplier Notes:

Price: $

3 Shipping Costs

(Response required)

Lump Sum: $

Item Notes: Please provide total price for shipping

Supplier Notes:

Total: $

No bid

Additional notes

(Attach separate sheet)

Total: $

No bid

Additional notes

(Attach separate sheet)

Page 4 of 5 pages

Deadline: 3/10/2026 02:00 PM (CT)

2026-086

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name

Signature

Page 5 of 5 pages

Deadline: 3/10/2026 02:00 PM (CT)

2026-086

Commodity Codes

• NAICS 335312Motor and Generator Manufacturing

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