Project Information

Bid Title

Risk Management Broker

Issuing Agency

Rock Island County

Location

Illinois

Published Date

Oct 1, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Risk Management Broker
Category:	County Administrator
Status:	Open

Description: Download document for information. Publication Date/Time: 10/1/2025 12:00 AM Closing Date/Time: 11/24/2025 11:00 AM Contact Person: Ryan Berger (Finance Director) Jim Grafton (County Administrator) Related Documents: Broker RFP 10012025

Attachment Preview

Rock Island County | 1504 3rd Avenue Rock Island IL | Jared VanTieghem

jvantieghem@rockislandcountyil.gov | (309)558-3619

10/1/2025

Dear Potential Brokers,

Rock Island County is requesting proposals from Risk Management Brokers that have extensive experience in

providing property and casualty insurance brokerage services for counties. We invite your firm to submit a

proposal to us by November 24th, 2025 by 11:00am for consideration. A description of our organization, the

services needed, and other pertinent information follows.

Overview of Rock Island County

Rock Island County is home to 144,000+ residents and provides services to the residents via the

offices listed below.

- Auditor

- Treasurer

- County Clerk

- County Board

- Circuit Clerk

- Court Administration

- Public Defender

- State’s Attorney

- Coroner

- Sheriff

- Highway

- Zoning and Building

- Veterans Assistance

- Animal Care and Control

- Recorder

- Assessments

- GIS

- Superintendent of Schools

- 708 Mental Health Board

- Health Department

- Emergency Management Agency (EMA)

Overview of RFP

In this Request for Proposal (“RFP”), Rock Island County is inviting a select group of Brokers who we believe

have the resources and capacity to provide Property and Casualty Insurance Brokerage and Risk Management

Services. The selected Broker will work closely with Rock Island County in all aspects of risk management. The

following are insurance programs requested in this RFP:

General Liability

Vehicle Insurance

Property Insurance

Workman’s Compensation

Please provide the information requested in the following pages in order for your firm to be considered during this

process.

Following are key contacts for information you may seek in preparing your proposal:

Ryan Berger (Finance Director), Jim Grafton (County Administrator)

Requests for additional information, questions, and coordinating visits to our offices should be coordinated

through the contact above. Please return the complete proposal to the email address listed above.

We would also appreciate a response if you decline to submit a proposal.

Sincerely,

Jared VanTieghem (309)558-3619 jvantieghem@rockislandcountyil.gov

Special Projects Coordinator

Scope of Services and Expectation of Broker

a. Collaborate with and challenge Rock Island County in designing “best in class” risk financing structure and

insurance programs.

b. Market all Property & Casualty insurance programs and prepare appropriate comparative analysis and

recommendation including, but not limited to cost, coverage, security and service with quotations secured.

c. Provide a dedicated, qualified service team to Rock Island County,

d. Assist, as requested, in the preparation of insurance specifications, applications, and underwriting data to be

used as the basis for presentations to insurers.

e. Use insurance knowledge and access to global insurance markets to recommend market strategy and identify

specific insurers to be considered.

f. Evaluate and analyze existing and developing non-insured areas of risk and mitigate through loss prevention

and insurance programs.

g. Develop new insurance/reinsurance markets as needed.

h. Provide an evaluation of the financial condition and appropriateness of each insurer based both on publicly

available information and broker’s experience.

i. Arrange meetings as appropriate between Rock Island County and senior representatives of insurers

j. Review policy forms, develop manuscript policy language, and negotiate insurance contracts from specified

insurers and service providers approved by Rock Island County.

k. Provide access to secure data sharing network.

l. Provide loss modeling and analysis to support best outcomes for collateral, program structure and marketing.

1

Proposal Questions

1. Describe the structure of your organization, including number of employees and available resources, locally,

nationally, and globally.

2. What distinguishes your firm from the competition?

3. Outline your proposed account service team and provide brief biographies. Also identify the day-to-day

contacts for Rock Island County.

4. Identify potential markets for our liability and property program.

5. Discuss and describe your experience in servicing and understanding the unique needs and exposures of

similar clients our size and scope.

6. Please describe your marketing and placement process.

7. Provide a transition plan.

8. Provide an overview of the claims management, loss control claims advocacy, and consulting services that

you will provide to Rock Island County.

9. Describe how your team will ensure accuracy and timely delivery of policies, program agreements,

binder/advices or insurance, submissions to markets, and other “insurance related” documents.

10. Provide three (3) Illinois public entity client references that are reflective of your experience and that are

similar in size or scope to Rock Island County.

No. Written Evaluation Criteria

Weight

1 Completeness of Response

Pass/Fail

2 Qualifications & Experience

15

3 Organization & Approach

15

4 Scope of Services to be Provided

15

5 Conflict of Interest Statement

Pass/Fail

6 Local Presence

15

7 References

15

8

Subtotal:

75

Proposed Timeline

Request for proposal issued

Last Day to Submit Proposer Questions

Response to Questions Posted

Due date for proposals

Internal Review/Evaluation*

Committee Action*

County Board Action*

*Dates are subject to change

October 1st 2025

October 31st 2025

November 14th 2025

November 24th 2025 11:00am

November 24th 2025 2:00pm

December 8th and 9th 2025

December 16th 2025

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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