Project Information

Bid Title

LINC Classroom AV Upgrades

Issuing Agency

Oregon State University

Location

Oregon

Published Date

Jan 29, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description

Oregon State University is seeking a contractor to provide Audio Visual Equipment for the LINC Classroom AV Upgrades. Responses to the solicitation must be received no later than the due date and time in accordance with the submittal instructions contained in the solicitation document. For additional information please contact Scott Lommers by email at Scott.Lommers@oregonstate.edu .

Attachments

• B211354233SL - LINC Classroom AV Upgrades - FINAL.pdf
• Exhibit B - BID_TAB_-_LOT_A_B_C_D_FY26 - ITB B211354233SL - Final.xlsx

Details

Procurement Type:

Solicitation Number:

Sole Source:

Attachment Preview

INVITATION TO BID

ITB Number:

B211354233SL

ITB Title:

LINC Classroom AV Upgrades

Submittal Email: bids@oregonstate.edu

INTRODUCTION

Procurement, Contracts and Materials Management is seeking responsive responsible

bidders to submit bids for Audio/Visual (AV) Equipment and Related Accessories.

SCHEDULE OF EVENTS

Issue Date:

Jan 29, 2026 (2:00 pm, PT)

Question Deadline: Feb 5, 2026 (2:00 pm, PT)

Closing:

Feb 12, 2026 (2:00 pm, PT)

OSU ADMINISTRATIVE CONTACT

Name: Scott Lommers

Title:

Purchasing Analyst

E-Mail: Scott.Lommers@oregonstate.edu

Procurement, Contracts and Materials Management (PCMM) at Oregon State

University (OSU) is the issuing office and is the sole point of contact for this Invitation to

Bid (ITB). Address all concerns or questions regarding this ITB to the OSU Administrative

Contact identified above.

B211354233SL – LINC Classroom AV Upgrades ITB

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I. GENERAL

1. BACKGROUND:

The LINC (Learning Innovation Center) Classroom AV Upgrade ITB is to procure AV

components for multiple buildings on OSUs Corvallis campus: LINC, Moreland Hall, Nash

Hall, and Dearborn Hall.

2. OREGON STATE UNIVERSITY:

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation, and

the world as a premier 21st-century research university. OSU is committed to exceptional

research, discovery, innovation, and engagement – and to integrating its research and

engagement mission with the delivery of a high-quality, globally relevant, and

affordable education for the people of Oregon and beyond. OSU is one of only three

land, sea, space and sun grant universities in the U.S. and is the only university in Oregon

to have earned both Carnegie Classifications for Very High Research Activity and

Community Engagement.

Through its centers, institutes, Extension offices and Experiment Stations, OSU has a

presence in all of Oregon’s 36 counties, including its main campus in Corvallis, the

Hatfield Marine Sciences Center in Newport and OSU-Cascades Campus in Bend. OSU

offers undergraduate, master’s and doctoral degrees through 11 academic colleges

enrolling more than 35,000 students from every county in Oregon, every state in the

country and more than 105 nations.

OSU’s 570-acre main campus is in the city of Corvallis, a vibrant college town of nearly

58,000 in the heart of Western Oregon’s Willamette Valley. The campus is located within

the traditional homelands of the Mary’s River or Ampinefu Band of Kalapuya. Following

the Willamette Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were

forcibly removed to reservations in Western Oregon. Today, living descendants of these

people are a part of the Confederated Tribes of Grand Ronde Community of Oregon

and the Confederated Tribes of the Siletz Indians.

3. TERMS AND CONDITIONS:

Contracts resulting from this ITB are subject to the applicable OSU standard terms and

conditions, unless otherwise specified.

4. APPLICABLE REGULATIONS / JURISDICTION AND VENUE:

This ITB is subject to the applicable provisions and requirements of the Oregon Revised

Statutes, Oregon Administrative Rules, and OSU Standards and Policies. OSU Standards

03-010 and 03-015 govern OSU’s procurement activities. In case of confusion or dispute

of a word or term used in this ITB, the definitions included in OSU Standards 03-010 and

03-015 control.

This ITB, and any dispute arising out of this ITB, shall be construed in accordance with,

B211354233SL – LINC Classroom AV Upgrades ITB

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and governed by, the laws of the State of Oregon. Any other action to enforce any

provision of this ITB or to obtain any relief from or remedy in connection with this ITB may

be brought only in the Circuit Court of Oregon for Benton County.

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II. INSTRUCTIONS TO BIDDERS

1. COMMUNICATIONS DURING BID PROCESS:

Bidders are prohibited from communicating about this ITB or award of a new contract

with OSU employees, other than the OSU Administrative Contact, or any party in a

position to create an advantage for the bidder or disadvantage for other bidders. This

restricted period of communication begins on the date the ITB is issued and ends with

the conclusion of the appeal period following notice of intent to award. This restriction

does not apply to communications during a pre-bid conference or other situations

where the OSU Administrative Contact is present. A bidder who intentionally violates this

requirement or otherwise benefits from such a violation by another party may have its

bid rejected due to failing to comply with all prescribed solicitation procedures.

2. QUESTIONS:

Questions about this ITB must be sent via email and received by the OSU Administrative

Contact no later than the question deadline indicated in the Schedule of Events on the

first page of this ITB. OSU will consider all timely submitted questions and if appropriate

either amend the ITB or answer questions through an addendum. Questions should be

clearly marked with the ITB Number and Title.

3. ADDENDA:

Only documents issued as written addenda by PCMM serve to change the ITB in any

way. No other direction, written or verbal, serves to change the ITB. Addenda will be

publicized on the OSU bid opportunities website. Bidders are advised to consult the OSU

bid opportunities website prior to submitting a bid to ensure that all relevant addenda

have been incorporated into their bid. Bidders are not required to submit addenda with

their bid however, bidders are responsible for obtaining and incorporating any changes

made by addenda into their bid. Failure to do so may make the bid non-responsive,

which in turn may cause the bid to be rejected.

4. SIGNATURE:

Any submittals that require signature must be signed, in ink or electronically, by an

authorized representative with authority to bind the bidder. Bidder’s signature certifies

that the bidder has read, fully understands, and agrees to be bound by the ITB and all

exhibits and addenda to the ITB.

5. PUBLIC RECORD:

Upon completion of the ITB process, information in all bids will become subject records

that can be disclosed under Oregon Public Records Law. Oregon Revised Statute

192.345 contains exemptions from disclosure including “trade secrets”, which may

include, but are not limited to: any formula, plan, pattern, process, tool, mechanism,

compound, procedure, production data, or compilation of information which is not

patented, which is known only to certain individuals within an organization and which is

used in a business it conducts, having actual or potential commercial value, and which

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gives its user an opportunity to obtain a business advantage over competitors who do

not know or use it. NOTE: Price is NOT a trade secret.

If a bid contains “trade secrets” the bidder must only mark those sections of the bid with

the words “TRADE SECRET” prior to, and at the end of, the trade secret information;

provided, that such mark shall not be sufficient to make any information a “trade

secret.”. Only bona fide “trade secrets” may be exempt and only if public interest does

not require disclosure. Marks or claims that the entirety of a bid is “trade secret” or

“confidential” WILL RESULT IN NONE OF THE BID BEING TREATED AS SUCH.

6. SUBMISSION:

Bidders must submit their bid as attachment(s) in an e-mail sent to the

bids@oregonstate.edu email address. Electronic versions must be sized appropriately for

transfer (under 150 mb per email.) Multiple emails may be sent to submit bid

attachments as necessary. Bids must be received, in their entirety, by PCMM no later

than the closing date and time indicated in the Schedule of Events on the first page of

this ITB. The e-mail subject line must contain the ITB number and ITB title. It is the bidder’s

responsibility to ensure that the bid is received prior to the closing date and time. Only

those bids received at the bids@oregonstate.edu email address by the closing date

and time will be considered responsive. Do not e-mail a copy of the bid to any other

OSU e-mail addresses.

It is highly recommended that the bidder confirms receipt of the email with the OSU

Administrative Contact noted in this ITB. The OSU Administrative Contact may verify

receipt but will NOT verify the integrity of the attachment(s), answer questions related

to the content of the bid or address the overall responsiveness of the bid.

7. MODIFICATION:

Modification of a bid after submittal but prior to closing may be completed by

submitting a written notice indicating the modifications and a statement that the

modification amends and supersedes the prior bid. After closing, bidders may not

modify their bid.

8. WITHDRAWALS:

A bidder may withdraw their bid by submitting a written notice to the OSU Administrative

Contact prior to the closing date and time. The written notice must be on the bidder’s

letterhead and signed by an authorized representative of the bidder.

9. LATE SUBMITTALS:

Bids and written notices of modification or withdrawal must be received no later than

the closing date and time. For purposes of this ITB, the official date and time is the date

and time that the email is received at the bids@oregonstate.edu email address. OSU

may not accept or consider late bids, modifications, or withdrawals except as permitted

in OSU Standard 03-015, Sec 5.9. Sole responsibility rests with the bidder to ensure OSU’s

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Commodity Codes

• NAICS 334310Audio and Video Equipment Manufacturing

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