Project Information

Bid Title

ITB2026-106 YMCA Roof Replacement

Issuing Agency

City of Tybee Island

Location

Georgia

Published Date

Apr 9, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB2026-106

Original Source

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Bid Documents

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Project Description

Bid Number:	ITB2026-106
Bid Title:	ITB2026-106 YMCA Roof Replacement
Category:	Open RFPs
Status:	Open

Description: The City of Tybee Island, GA will be accepting bids for the YMCA Roof Replacement. BIDS MUST BE SUBMITTED BY 2:00 PM ON TUESDAY, MAY 12, 2026, to Aleesha Robinson, at Tybee Island City Hall, 403 Butler Avenue, Tybee Island, GA 31328. A PRE-BID MEETING will be held 2:00PM, WEDNESDAY, APRIL 29, 2026, at the Public Safety Building Conference Room (78 Van Horne) all prospective bidders are strongly encouraged to attend. Direct all questions in writing to Aleesha Robinson at For security reasons, you must enable JavaScript to view this E-mail address. The City of Tybee Island, GA may (i) reject any, any part of, or all bids and proposals with any party submitting a bid or proposal, or (ii) waive informalities and technicalities, (iii) negotiate directly with any party submitting a bid or proposal, or (iv) accept that proposal which the City of Tybee Island, GA deems to be in its best interest, whether or not it is the lowest dollar proposal. Publication Date/Time: 4/9/2026 12:00 AM Closing Date/Time: 5/12/2026 11:59 PM Related Documents: ITB 2026-106 YMCA Roof Replacement ITB 2026-106 YMCA Roof Replacement Attachment 1

Attachment Preview

INVITATION TO BID

ITB NO. 2026-106

YMCA ROOF REPLACEMENT

BID DUE: TUESDAY MAY 12, 2026 at 2:00pm

PRE-BID MEETING: WEDNESDAY APRIL 29, 2026 at 2:00PM

CITY OF TYBEE ISLAND, GEORGIA

BRIAN WEST, MAYOR

MICHAEL “SPEC” HOSTI, MAYOR PRO TEM

TONY PLOUGH

NICK SEARS

CAMERON JACKSON

KATHRYN WILLIAMS

NICK HALE

DOCUMENT CHECK LIST

The following documents are contained in and made a part of this Invitation to Bid or are required

to be submitted with the bid. It is the responsibility of the Bidder to read, complete and sign, where

indicated, and return these documents with his/her bid. FAILURE TO DO SO MAY BE CAUSE

FOR DISQUALIFICATION OF THE BIDDER.

INTRODUCTION

SPECIFICATIONS AND REQUIREMENTS

INSTRUCTIONS TO BIDDERS

GENERAL INFORMATION

SURETY REQUIREMENTS

ATTACHMENTS: A. SIGNATURE SHEET; B. CONTRACTOR AFFIDAVIT; C.

SUBCONTRACTOR AFFIDAVIT; D. SAVE AFFIDAVIT; E. W-9/VENDOR

INFORMATION; F. DEBARMENT CERTIFICATION; G. BID SHEET; H. CHECKLIST

SEPARATE ATTACHMENT #1: PROJECT MANUAL AND CONTRACT

REQUIREMENTS AND SPECIFICATIONS

INTRODUCTION

This is an invitation to bid to supply the City of Tybee Island, Georgia (sometimes hereinafter

referred to as “Owner”) with products or services as indicated herein.

Sealed bids must be received by 2:00pm local time, on Tuesday May 12, 2026. The City of

Tybee Island reserves the right to reject any or all bids.

A pre-bid meeting will be held on Wednesday April 29, 2026 at 2:00PM in the Public Safety

Building conference room (78 Van Horne Avenue, Tybee Island). Interested bidders are

encouraged to attend, as they will have the opportunity to discuss specifications and ask

questions.

METHOD OF AWARD: If the City of Tybee Island awards a contract from this ITB, it will be

awarded to the responsible bidder with the lowest responsive bid. Bidders must respond

completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this

Invitation to Bid.

Signature of bidder indicates understanding and compliance with attached terms and conditions

and all other specifications made a part of this ITB, and any subsequent award or contract. All

terms, conditions and representations made within this ITB will become an integral part of the

contract. Nothing contained within this ITB is indicative of intent by the City of Tybee Island to

reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or

presentation of bids.

Instructions for preparation and submission of a bid are contained in this ITB package. Please note

that specific forms for submission of a bid are required.

The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement

procedures are conducted in a manner that provides maximum open and free competition. The City

seeks to ensure that all segments of the business community have access to supplying the goods

and services needed by the City. The City provides equal opportunity for all businesses and does

not discriminate against any persons or businesses regardless of race, color, religion, age, sex,

national origin or handicap.

The City is seeking a bid package for service or materials equal to or exceeding specifications set

forth on the attached pages. Bidders not meeting these standards will be rejected. The attached

specifications become and remain a part of this ITB.

All responses, inquiries, or correspondence relating to, or in reference to, this ITB, and all reports,

charts, displays, schedules, exhibits and other documentation by the bidders will become the

property of the City when received. The City retains the right to use any or all ideas presented in

any response to this ITB, whether amended or not. Selection or rejection of the bid does not affect

this right.

BACKGROUND AND SCOPE OF SERVICES:

The City of Tybee Island seeks qualified bidders for the replacement of the existing roof over the

YMCA Gymnasium, located at 204 5th Street, Tybee Island, Ga, 31328, which is owned by the

Citty of Tybee Island. The existing roof is approximately 9,100 square feet in size. The new roof

will adhere to the requirements as shown in Attachment #1 of this ITB.

SCOPE OF SERVICES:

The CONTRACTOR will mobilize all necessary equipment required to perform the tasks of this

project.

The CONTRACTOR will use the Carlisle SynTec System, which is located at PO BOX 7000,

Carisle, PA 17013; Toll Free Telephone: (800) 4-SYNTEC, Fax (717) 245-7053, and Website

www.carlisle-syntec.com, or other approved manufactures, which are shown in Attachment #1,

Section 2.1 Manufacturers.

The Contractor shall provide a waterproof roof system, capable of withstanding uplift forces as

per manufacturer’s specifications and all State of Georgia hurricane codes.

The CONTRACTOR shall provide a waterproof, fully adhered base flashing system at all

penetrations, plane transitions, and terminations as per the requirements of Section 2.5 and Section

07 62 00 in Attachment #1.

The CONTRACTOR shall provide an EPS roof insulation to fill the flutes of the existing metal

panels, as per the requirements of Section 2.3, Section 3.3, Section 3.4, and Section 3.5 in

Attachment #1.

The CONTRACTOR shall provide and install a Thermoplastic Polyolefin (TPO) Membrane as

per the requirements of Section 2.4 and all other pertinent Sections in Attachment #1.

The CONTRACTOR shall clean, prime, adhere, and seal per the requirements of Section 2.6 and

all other pertinent Sections of Attachment #1.

The CONTRACTOR shall fasten the TPO roofing system per the requirement of Section 2.7 and

all other pertinent Sections of Attachment #1.

The CONTRACTOR shall hot-air weld all membranes in accordance with the manufacturer’s

current guidelines and Section 3.7 and all other pertinent Sections of Attachment #1.

The CONTRACTOR shall install flashing at all locations shown in Section 3.8 and all other

pertinent Sections of Attachment #1.

The CONTRACTOR shall install walkways at all traffic concentration points, such as roof hatches,

access doors, and rooftop ladders.

The CONTRACTOR shall install a daily seal at the end of each work day to temporarily close the

membrane to prevent water infiltration.

The CONTRACTOR shall provide a No Dollar Limit Warranty for a period of twenty (20) years

from the date of substantial completion. This warranty shall include the following: membrane

roofing, base flashings, fasteners, edge metal roofing accessories, and other components of the

membrane roofing system.

The CONTRACTOR shall conform to all the requirements of Attachment #1.

1. INSTRUCTIONS TO BIDDERS

Purpose: The purpose of this document is to provide general and specific information for use in

submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as

described herein. All ITBs are governed by the Code of the City of Tybee Island, Georgia, 15-

2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.

Bidders must carefully review all provisions of, and attachments to, this document prior to

submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein. This

ITB and any attachments, plans, and/or other related documents can be found on the City’s website

at https://www.cityoftybee.org/Bids.aspx. It is incumbent upon the bidder to check the website

for additional information and/or addendums.

1.1 How to Prepare Bids:

All Bids must be:

a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all

documents must be submitted.

b. Bids must be signed by the business owner or authorized representative, with all

erasures or corrections initialed and dated by the official signing the Bid. ALL

SIGNATURE SPACES MUST BE SIGNED.

1.2 How to Submit Bids:

One original, and one electronic copy (usb flash drive) must be submitted in a sealed

opaque envelope, plainly marked with the ITB number and title, and bidder’s company

name, to the office of the address below prior to the time specified. Include all required

attachments, which can be found at the end of this document.

• Include all requested documents, in addition to a W-9 and certificate of

insurance and required bid bond.

• City/County Occupational Tax Certificate Requirement: Contractor must

supply a copy of their Occupational Tax Certificate as proof of payment of the

occupational tax where their office is located. In addition, if a contract is

awarded, contractors that are not located on Tybee Island are required to

obtain a Tybee Island contractor registration. Contact Aleesha Robinson for

additional information, at 912-472-5072, or in person at Tybee Island City Hall

403 Butler Ave, Tybee Island, Ga

• All Bids must be hand delivered, mailed, or sent by courier in sufficient time

to ensure receipt by the Purchasing Agent on or before the time and date

specified above.

• Courier or hand deliver bid package to:

ALEESHA ROBINSON

TYBEE ISLAND CITY HALL

403 BUTLER AVE

TYBEE ISLAND, GA. 31328

• Bids may be submitted via US Mail, but bidders choosing this method should

allow at least an additional 24 hours for delivery:

ALEESHA ROBINSON

CITY OF TYBEE ISLAND

PO BOX 2749

TYBEE ISLAND, GA. 31328

FAXED OR E-MAILED COPIES WILL NOT BE CONSIDERED. BIDS NOT

RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED.

1.3 How to Submit an Objection:

Potential bidders must present any written objection to this ITB at least seven (7) days prior

to the bid due date. The objections contemplated may pertain to form and/or substance of

the ITB documents. Objections must be made in writing to the Purchasing agent, Aleesha

Robertson, Email aleesha.robinson@cityoftybee.gov, subject line: Objection to ITB

#2026-106: YMCA Roof Replacement.

1.4 Errors in ITB responses:

Bidders are expected to fully inform themselves as to the conditions, requirements, and

specifications of this ITB before submitting bids. Failure to do so will be at the Bidder's

own risk. In case of error in extension of prices in the ITB or bid, the unit price will govern.

1.5 Questions concerning ITB:

Questions, inquiries, suggestions, or requests concerning interpretation, clarification or

additional information concerning any portion of this ITB must be made by email, sent to

the below named individual who will be the official point of contact for this ITB. Questions

must be submitted at least seven days before the bid due date.

Mark subject line on e-mail “Questions on ITB 2026-106: YMCA Roof Replacement.

POINT OF CONTACT:

Peter Gulbronson

peter.gulbronson@cityoftybee.org

Failure of a Bidder to ask questions, request changes, or submit objections by the dates

indicated above shall constitute the Bidder's acceptance of all of the terms, conditions and

requirements set forth in this ITB.

1.6 Addendums to ITB:

Any changes to the conditions or specifications in this ITB must be in the form of a written

addendum to be valid. If the City of Tybee Island issues an addendum to this ITB, it will

be posted by the Purchasing Agent on the City’s website.

The issuance of a written addendum by the Purchasing Agent is the only official method

by which interpretation, clarification or additional information will be given. The City of

Tybee Island will not be responsible for any oral representation given by any employee,

representative or others.

Bidder must acknowledge each addendum in the bid. It is solely your responsibility as a

bidder to ensure that you have received all addenda and incorporated the changes

into your bid response before submission. Signed addenda must be returned with bid.

Unless otherwise specified in an addendum, the due date and time remains as listed above.

2 GENERAL INFORMATION

2.1 Specifications:

Any obvious error or omission in specifications will not inure to the benefit of the bidder

Commodity Codes

• NAICS 238160Roofing Contractors

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