Project Information

Bid Title

Invitation to Bid - 2026 Paving Services

Issuing Agency

City of North Pole

Location

Alaska

Published Date

Apr 29, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Invitation to Bid - 2026 Paving Services

City of North Pole
Invitation to Bid

2026 Paving Services

The City of North Pole is seeking bids for asphalt paving repairs on city streets, paths, and parking lots. The Invitation to Bid can be obtained using the link below , by emailing the City Clerk at EBraniff@NorthPoleAK.Gov or by calling Emily at 907-488-8583.  Hard copy sealed bids must be received in the City Clerk’s Office by 2:00 p.m. on May 21st, 2026, at which time the bids will be opened and read aloud.

Bid Packet

Attachment Preview

CITY OF NORTH POLE

2026 PAVING SERVICES INVITATION TO BID

The City of North Pole is seeking bids for asphalt paving of streets and other areas within

city limits. This bid package contains a Contractor Bid Form. Bids are due to the North

Pole City Hall by 2:00 p.m., Thursday, May 21, 2026. Any questions should be directed

to the City of North Pole City Clerk at EBraniff@NorthPoleAK.Gov

I. SCOPE OF WORK

1. The scope of work entails repairing damage and other issues with asphalt

throughout the City. Individual locations will initially be cut, dug out, and refilled with

industry and Alaska standard asphalt materials and all work performed to professional

standards in the industry. It is the Contractor’s responsibility to familiarize themselves with

the City’s streets, alleys, city facilities and parking lots and this scope of the work in

preparation of their proposal.

2. Response Times and Timely Completion of Work.

A. The Contractor must be available to repair streets in a timely fashion, given

construction year time constraints. Repairs started must be completed within one (1)

week of the initial cut into the asphalt. A repair cannot be postponed once a cut has been

made into the asphalt. All street repairs identified by the city must be completed by the

end of the constructions season, when sustained overnight freezes become routine.

B. Response and completion times may be extended by the City, in their sole

discretion, under extraordinary circumstances but in no case will this time be extended

because of the Contractor’s obligations or decision to provide services to another client.

Contractors shall not be excused from timely performance because of other

commitments. Compliance with these time limits is a material term and failure to comply

with these time limits may, at the option of the City, be deemed contract default.

3. Coordination and Traffic Control/Neighborhood Notification Plan.

A. The Contractor is responsible for coordinating work with the North Pole Police

Department, the North Pole Fire Department and other relevant organizations (i.e., DOT

or the Alaska Railroad) to ensure access to the streets and other required locations during

the performance of the work.

B. Work must be performed using a city approved traffic control/neighborhood

notification plan. The Contractor must submit, with their bid, a traffic control/neighborhood

notification plan. The plan shall explain how they plan to control traffic in the

neighborhoods where they will pave and the means and methods they will use to provide

residents with advance notice.

C. The final traffic control/neighborhood notification plan to be implemented by the

selected Contractor may be negotiated with the City with the top-ranked bid and if the

City of North Pole 2026 Paving Services Invitation to Bid

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parties are unable to agree, the City may, in its sole discretion, negotiate and award a

contract with lower ranked bids in order of their ranking.

4. Other Specifications and Requirements Relevant to Scope of Work.

A. All paving will be coordinated with the North Pole Department of Public Works,

no less than 3 working days in advance of beginning the work.

B. All required equipment and supplies will be furnished by the Contractor.

C. Debris and other items will be removed by the Contractor.

D. Work locations will be returned to the same or more improved status after work

is complete.

E. All work must comply with applicable North Pole City Code, Fairbanks North

Star Borough requirements, State of Alaska regulations, and federal guidelines.

II. EVALUATION FACTORS:

Bids will be ranked, weighted, and scored according to the following criteria:

1. Cost of Services.

This is calculated on a per square foot of asphalt paving installed (to include cutting and

removal of damaged area). 80% of total score.

2. Experience.

Indicates previous paving experience in the City of North Pole or the surrounding area.

Work experience includes both the previous experience of the contractor and the key

employees who will be performing the scope of work. 20% of total score.

III. OTHER TERMS AND CONDITIONS

1. Call Out

The Contractor shall not provide any work or services except as requested in writing by

authorized City personnel. The city makes no representation as to the amount of, or even

whether any work or services will be requested or that the city will look solely to the

Contractor for the identified work and services. A list of authorized city personnel shall

be furnished upon award of the contract. Paving work after peak traffic hours is preferred

but not required.

2. Subcontractors

Contractor shall not allow any subcontractor to perform any of portion of the scope of

work without prior written approval of the City.

3. Damages

City of North Pole 2026 Paving Services Invitation to Bid

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Contractor shall exercise due diligence and shall indemnify and hold the City harmless

for any damages incurred in the performance of the Contractor’s work.

A. Damage and Obstruction of Public Property: Contractor shall be solely

responsible for any damage including but not limited to damage to culverts, fire hydrants,

street signs, etc., if such damage is caused by Contractor’s equipment or agents.

B. Damage and Obstruction of Private Property: The Contractor shall take care to

avoid damage to private property that includes, but is not limited to legally located

vehicles, mailboxes, fences, and landscaping. The Contractor will be solely responsible

for any damage to private property or property-owners caused by them or their agents in

the performance of the scope of work.

4. CONTRACTUAL RELATIONSHIP.

The parties intended that an independent contractor relationship will be created by this

contract. The CITY is interested only in the results to be achieved as provided in this

agreement. The conduct and control of the work will lie solely with the Contractor.

Contractor is not considered to be an agent or employee of the CITY for any purpose,

and the employees of Contractor are not entitled to any benefits that CITY provides for

CITY employees. CITY does not agree to use the Contractor exclusively. Contractor

does not agree to work for CITY exclusively.

5. PERSONNEL, EQUIPMENT AND SUPPLIES.

Except as provided in the Scope of Work, the Contractor represents that it has or will

secure at its own expense all personnel, equipment, and supplies required in performing

the work under this contract. All of the work required hereunder will be performed by

the Contractor or under its supervision. None of the work covered by this Contract shall

be subcontracted except as provided in the Scope of Work.

6. CONTRACTOR QUALIFICATIONS.

Contractor warrants that it is fully qualified and is licensed under all applicable local,

state, and federal laws to perform its obligations under this contract.

7. INSURANCE REQUIREMENTS.

Contractor has secured and agrees to keep and maintain in full force and effect, at its

own expense, the insurance outlined below. At least 30 days prior to the cancellation,

non-renewal or reduction in the amount of coverage, Contractor shall provide written

notice to CITY. The Contractor’s insurance shall be primary and any insurance

maintained by the CITY shall be non-contributory. If the Contractor maintains higher

limits than shown below, the CITY shall be entitled to coverage for the higher limits

maintained by the Contractor.

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A. Deductibles and Self-Insured Retentions. Any deductibles and self-insured

retentions must be declared to and approved by the CITY. The CITY may require the

Contractor to provide proof of ability to pay losses and related investigations, claim

administration and defense expenses within the retention.

B. Claims-Made Policies. If any of the required policies provide coverage on a

claims-made basis:

I. The Retroactive Date must be declared and must be before the date of the

contract or the beginning of the contract work.

II. Insurance must be maintained and evidence of insurance must be

provided for at least one (1) year after completion of the contract work.

III. If coverage is canceled or non-renewed, and not replaced with another

claims-made policy form with the Retroactive Date prior to the contract

effective date, the Contractor must purchase “extended reporting” coverage

for a minimum of one (1) year after completion of the contract work.

C. Insurance specifics. The Contractor has provided certification of proper

insurance coverage, including certificate(s) of insurance and amendatory endorsements

or copies of the applicable policy language affecting coverage required in this

agreement, to the CITY, attached as Attachment _______. Failure of CITY to demand

such certificate or other evidence of full compliance with these insurance requirements

or failure of CITY to identify a deficiency from evidence that is provided shall not be

construed as a waiver of the obligation of the Contractor to maintain the insurance

required by this contract.

Contractor agrees to maintain insurance as follows at all times while this contract is in

effect, including during any periods of renewal.

I. Commercial General Liability Insurance. The Contractor must

maintain Commercial General Liability Insurance in an amount it deems

reasonably sufficient to cover any suit that may be brought against the

Contractor. This amount must be at least one million dollars per

occurrence, and one million dollars aggregate. This insurance policy is

to contain, or be endorsed to contain, additional insured status for

the CITY, its officers, officials, employees, and volunteers. If

Additional insured status is provided in the form of an endorsement to the

Contractor’s insurance, the endorsement shall be at least as broad as ISO

Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20

38; and CG 20 37 forms if later revisions used).

II. Workers Compensation Insurance. If required by Alaska Statute

(see Alaska Statute 23.30), the Contractor must maintain Workers

Compensation Insurance to protect the Contractor from any claims or

damages for any bodily or personal injury or death which may arise from

services performed under this contract. This requirement applies to the

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Contractor's firm, the Contractor's subcontractors and assignees, and

anyone directly or indirectly employed to perform work under this contract.

The Contractor must notify the City as well as the State Division of

Workers Compensation immediately when changes in the Contractor's

business operation affect the Contractor's insurance status. Statutory

limits apply to Workers Compensation Insurance. The policy must include

employer’s liability coverage of an amount reasonably sufficient to cover

any injury and illness. If the Contractor is exempt from Alaska

Statutory Requirements, the Contractor must provide written

confirmation of this status in order for the CITY to waive this

requirement. The Contractor grants a waiver of any right to

subrogation against the CITY by virtue of the payment of any loss

under such insurance. This provision applies regardless of whether or

not the CITY has received a waiver of subrogation endorsement from the

insurer.

III. Comprehensive Automobile Liability Insurance. The coverage

shall include all owned, hired, and non-owned vehicles of not less than

one million dollars per occurrence combined single limit coverage for

bodily injury and property damage.

8. CHANGES.

The CITY may, from time to time, require changes in the scope of services to be

performed under this contract. Such changes, including any increase or decrease in the

amount of the Contractor’s compensation, must be mutually agreed upon in writing

before they will be regarded as part of this contract. No claim for additional services,

not specifically provided in this contract, performed or furnished by the Contractor, will

be allowed, nor may the Contractor do any work or furnish any material not covered by

the contract unless the work or material is ordered in writing by the CITY.

9. NO ASSIGNMENT OR DELEGATION.

The Contractor may not assign or delegate any interest in this contract without the prior

written consent of the CITY. Contractor may assign its rights to any payment under this

contract without the prior written consent of CITY; however, notice of any such

assignment or transfer shall be furnished promptly to CITY by Contractor.

10. TERMINATION FOR CONVENIENCE.

The CITY may, by prior written notice, terminate this agreement at any time, in whole or

in part, when it is in the best interest of the CITY. In the event that this contract is

terminated by the CITY for convenience, as opposed to termination for cause, the CITY

is liable only for payment in accordance with this agreement for work accomplished prior

to the effective date of the termination.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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