Project Information

Bid Title

IFB# 27-F0002 JANITORIAL SERVICES FOR WATERSHED CHARTER SCHOOL

Issuing Agency

Fairbanks North Star Borough School District

Location

Alaska

Published Date

Jun 2, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB# 27-F0002 JANITORIAL SERVICES FOR WATERSHED CHARTER SCHOOL

27-F0002-IFB-SPC-JANITORIAL SERVICES FOR WATERSHED CHARTER SCHOOL - SOLICITATION

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F​ ​AIRBANKS​​N​ORTH​​S​TAR​B​ ​OROUGH​​S​CHOOL​D​ ​ISTRICT​

​520 Fifth Ave. Fairbanks, AK 99701 (907) 452-2000 (907) 451-4465 [fax]​

I​NVITATION FOR BIDS​

(​ IFB)​

​Service Contract​

​Solicitation No: IFB 27-F0002​

​Greetings:​

​You are invited to submit your bids for:​

J​ ANITORIAL SERVICES FOR WATERSHED CHARTER SCHOOL​

B​ ids must be received at the School District Purchasing Office prior to: June 16, 2026 at 4:30 p.m. Alaska Daylight​

T​ ime where they will be opened in public and read aloud.​

A​ pre-bid conference will be held at the Purchasing Office on June 9, 2026 at 3:00 p.m. Alaska Daylight Time.​

​Location: Watershed Charter School, 4975 Decathlon Ave Fairbanks, AK 99709​

​Method of Award: Aggregate​

​This solicitation consists of the sections listed in the below table of contents which will be part of any resulting​

​contract.​

​SECTION I - INSTRUCTIONS TO BIDDERS​

2​ ​

​SECTION II – SERVICE CONTRACT​

​9​

​EXHIBIT “A” – Statement of Work​

​12​

​EXHIBIT “B” – General Provisions – Service Contracts​

1​ 6​

​EXHIBIT “C” – Pricing & Payment Schedule​

2​ 7​

​EXHIBIT “D” – Offer & Amendment Acknowledgement​

​28​

​Attachments:​

​Attachment 1 - Facility Diagram​

A​ ttachment 2 - 2026-2027 School Calendar​

A​ ttachment 3 - Offeror References​

B​ ids shall be submitted on the Pricing and Payment Schedule provided in Exhibit “C”. The Pricing and Payment​

S​ chedule will be completed in accordance with the instructions provided herein and signed by an officer authorized​

​to bind the company.​

S​ incerely,​

M​ ariah Schumacher​

P​ urchasing Agent​

​SECTION I - INSTRUCTIONS TO BIDDERS​

T​ ABLE OF CONTENTS​

C​ lause​

1​ .​ A​ UTHORITY​

​1​

2​ .​ ​PURPOSE​

​1​

​3.​ ​SOLICITATION REVIEW​

​1​

​4.​ I​ NTERPRETATION OR REPRESENTATIONS​

​2​

5​ .​ ​BID FORMS​

​2​

6​ .​ ​PRE-BID CONFERENCE​

​2​

7​ .​ ​SUBMITTING BIDS​

2​ ​

​8.​ R​ ECEIPT AND OPENING OF BIDS​

3​ ​

​9.​ L​ ATE BIDS​

3​ ​

1​ 0.​ P​ RICES​

3​ ​

1​ 1.​ M​ ULTIPLE OR ALTERNATE BIDS​

3​ ​

1​ 2.​ W ​ ITHDRAWAL, MODIFICATION, OR CORRECTION​

3​ ​

​13.​ V​ ENDOR TAX ID NUMBER​

4​ ​

​14.​ A​ CCEPTANCE OR REJECTION OF BIDS​

4​ ​

​15.​ ​AWARD OF CONTRACT​

​4​

​16.​ ​CONTRACT FUNDING​

​4​

​17.​ Q​ UALIFICATIONS OF OFFERORS​

​5​

1​ 8.​ R​ ESPONSIVE BID​

​5​

1​ 9.​ R​ ESPONSIBLE OFFEROR​

​5​

2​ 0.​ A​ GGRIEVED BIDDERS​

​5​

2​ 1.​ E​ VALUATION AND ACCEPTANCE​

​5​

2​ 2.​ B​ ID PREPARATION COSTS​

5​ ​

​23.​ ​ITEM SPECIFICATIONS​

​5​

2​ 4.​ N​ ON-DISCRIMINATION​

​6​

2​ 5.​ C​ ONDITIONS AT SITE OF WORK​

​6​

​1.​ ​AUTHORITY​

​This solicitation is issued pursuant to Fairbanks North Star Borough School District (FNSBSD, or​

​“District”) Board Policy and Administrative Regulation.​

​2.​ P​ URPOSE​

​The purpose of this contract is to outsource janitorial service for Watershed Charter. Watershed Charter​

​School is approximately 14,000 square feet in size and consists of nine classrooms, a special education​

​resource room, work room, library, office, multi-purpose room, two student restrooms, and one staff​

r​ estroom.​

3​ .​ ​SOLICITATION REVIEW​

​Offerors shall carefully review this solicitation for ambiguities. Offeror's comments concerning ambiguities​

i​n this solicitation must be made in writing and received by the Buyer at least four (4) business days before​

t​he due date. Such comments will allow time for an amendment to be issued, if one is required. Offerors​

​must send any such comments to the Buyer listed on the front of this solicitation. Offeror's protests based​

​upon any omissions, errors, or the content of this solicitation will be disallowed if not made known prior to​

t​he solicitation opening.​

A​ ny attempt to make additions, deletions, or corrections to the solicitation document(s), or change or​

q​ ualify a material condition of the solicitation may be construed as a lack of "Good Faith" and may be​

c​ ause for forfeiture of a bid bond and/or rejection of the bid.​

I​NSTRUCTIONS TO BIDDERS (CONT)​

4​ .​ ​INTERPRETATION OR REPRESENTATIONS​

​These instructions outline the procedures to be followed in submission of a bid or quotation, the evaluation​

​of bids and quotations, and the award of a contract. The terms "solicitation", "request for quotation" (RFQ),​

a​ nd "invitation for bids" (IFB) are used interchangeably and have the same meaning in these instructions.​

T​ he terms "offer", "bid", and "quotation" all refer to a vendor's offer to sell at the prices specified on the bid​

​schedule and are used interchangeably.​

​The FNSB School District assumes no responsibility for any interpretation or representations made by any​

​of its officers or agents unless interpretations or representations are incorporated in a written amendment to​

​this solicitation. No oral interpretation will be made to any Offeror as to the meaning of this solicitation or​

​any part thereof. Every request for such interpretation shall be made in writing to the Buyer. Oral​

​explanations or instructions given before the award of the contract will not be binding. Every interpretation​

m​ ade to an offeror will be in the form of an amendment to this solicitation, but it shall be the offeror's​

r​esponsibility to make inquiry as to the amendments issued. All amendments shall become part of the​

c​ ontract and all offerors shall acknowledge receipt of the amendments. Failure to acknowledge receipt of​

t​he amendment may be cause for rejection of bids as non-responsive.​

5​ .​ B​ ID FORMS​

O​ fferors shall submit bids by completion of the Seller’s portion of the contract attached as Section II.​

S​ pecifically, Offerors shall enter the business name, address, phone and FAX numbers, email, Alaska​

b​ usiness license number in the basic contract header section, complete and sign the signature section of the​

​basic contract, and enter the bid price and signature in Exhibit “C” (Pricing and Payment Schedule) of the​

b​ asic contract. The contract submitted must be complete, legible, and manually signed. Upon award, the​

S​ chool District will execute its portion of the contract (bid) submitted and forward to the successful​

o​ fferors with a School District Purchase Order as notice to proceed. The enclosed “Amendment​

A​ cknowledgement” form will be used to acknowledge receipt of any addenda and submitted with the bid.​

​Unless otherwise authorized herein, emailed or “FAX” bids will not be accepted.​

​DOCUMENTS REQUIRED​;​b​ idders must submit the following​d​ ocuments with their bids:​

​i.​

S​ igned Service Contract - Section II​

​ii.​ ​Exhibit “C” Pricing & Payment Schedule​

i​ii.​ S​ ample Invoice​

i​v.​ P​ roof of Insurance​

v​ .​

P​ roof of Business License​

v​ i.​ ​References, minimum three (3), preferably from a government entity.​

​The following documents will be required of the Seller​U​ PON​​award,​​PRIOR TO PERFORMING​

​WORK​:​

v​ ii.​ ​Certificate of Insurance​

v​ iii.​ P​ roof of background checks, for each applicable employee. Upon award, and prior to performing​

​work, the seller shall ensure, all individuals assigned to provide services under this contract have​

​completed and passed a background check in accordance with the district’s process for contracted service​

​providers, and the names of the individuals will be provided to the school’s principal​.​

6​ .​ ​PRE-BID CONFERENCE​

​Pre-bid conferences are held to give bidders an opportunity to address deficiencies, defective specifications,​

a​ nd other concerns contained in the bid document. The purpose is to question unclear aspects of the​

s​ olicitation documents, seek clarity regarding contractual obligations, and identify and resolve issues that​

h​ ave the potential to cause delays or generate an award protest based on defective or ambiguous​

s​ pecifications. Unless defective specifications are brought to the FNSB School District's attention at the​

​pre-bid conference, or as stated in the "Solicitation Review" clause, above, the terms of this solicitation​

I​NSTRUCTIONS TO BIDDERS (CONT)​

s​ hall be deemed agreeable, and protests or appeals of award based on alleged defective specifications will​

​not be favorably considered.​

​7.​ ​SUBMITTING BIDS​

O​ nly​S​ EALED​​bids may be submitted.​ B​ ids may be​f​axed, mailed, or hand delivered. Bids must be received​

​prior to the opening date and time.​

a​ .​ F​ ax: Bids may be transmitted by facsimile machine (FAX 907-451-4465). The school district bears no​

​responsibility for garbled, unreadable, or other failure of the FAX system. The School District will​

a​ ccept no responsibility for accidental premature disclosure of prices of quotations submitted by FAX.​

T​ he School District will take reasonable precautions to prevent premature price disclosures of FAX​

​transmissions.​

M​ ailed or delivered bids must be submitted in a sealed package, marked and addressed as outlined below.​

P​ ackages with bid numbers written on the outside will not be opened until the scheduled date and​

​time.​

​-------------------------------------------------------------------------------------------------------------​

​| Bidder's Name & Return Address​

X​ XXXXXXXXXXXXXXXXXXXXX​

X​ XXXXXXXXXXXXXXXXXXXXX​

F​ NSB School District​

​Purchasing Department​

​1300 Minnie Street​

​Fairbanks, Alaska 99701-2809​

​Bid No: (insert the bid number on your envelope)​

|​ Opening Date: (insert the opening date on your envelope)​

-​ ------------------------------------------------------------------------------------------------------------​

​b.​ B​ idders are encouraged to mail return bids at least five (5) working days prior to bid opening.​

B​ ids mailed less than five (5) working days before opening should be sent via Postal Express,​

​DHL Courier Express, or similar service. This is a suggestion only to minimize late bids received​

​and does not negate the aforementioned disposition of late bids.​

c​ .​

T​ he FNSB School District Purchasing Department is located at 520 Fifth Ave. (3​​rd​ ​Floor, Suite C),​

​Fairbanks, Alaska, 99701; and is open for business from 8:00 a.m. to 12:00 noon and 1:00 p.m. to​

​4:30 p.m., Monday through Friday. Acceptance of Special Delivery mail is not available Saturday,​

​Sunday or holidays. The ultimate responsibility for the delivery of the bid document lies with the​

​bidder. The FNSB School District shall make no concession regarding postal service or any other​

f​orm of conveyance of the bid document even when timely delivery of the bid fails through no​

f​ault of the bidder.​

e​ .​

N​ either the Fairbanks North Star Borough School District nor its officers or employees shall be​

​responsible for the premature opening or failure to open a bid that is not properly addressed and​

​identified. Bidders may contact the Purchasing Dept. to confirm receipt of submissions.​

8​ .​ R​ ECEIPT AND OPENING OF BIDS​

a​ .​

​Bids received prior to the advertised hour of opening will be kept secure. The School District​

r​epresentative whose duty it is to open them will determine when the specified time has arrived,​

a​ nd no bid received thereafter will be considered.​

b​ .​ ​At the time and place of the bid opening, the School District’s representative will cause the bids to​

b​ e opened and publicly read aloud. Bidders and other persons properly interested may be present,​

I​NSTRUCTIONS TO BIDDERS (CONT)​

e​ ither in person or in representative. For public bid openings, an abstract of unevaluated bids​

​received will be available upon request until the official Notice of Award is issued.​

9​ .​ L​ ATE BIDS​

B​ ids received after the exact date and time specified for opening shall not be considered, and shall be held​

u​ nopened by the FNSB School District until after the award of the contract. The FNSB School District​

r​eserves the right, at its discretion, to consider bids which have been delayed or mishandled by the FNSB​

S​ chool District.​

​10.​ P​ RICES​

a​ .​

​The offeror shall state prices in the units of purchase specified on the BID SCHEDULE AND​

​OFFER form. Prices quoted for commodities or services must be in U.S. funds and include​

​applicable federal duty, brokerage fees, packaging, and transportation cost to the FOB point so that​

​upon transfer of title the commodity can be utilized, or the services can be provided without​

f​urther cost.​

b​ .​ P​ rices quoted must be exclusive of federal, state, and local taxes. If the offeror believes that certain​

​taxes are payable by the FNSB School District, the offeror may list such taxes separately, directly​

​below the unit price for the affected item.​

c​ .​

T​ he School District shall receive the benefit of any general reduction in Seller's price prior to​

​delivery and in no event shall the School District be charged higher prices than the Seller's similar​

​customers who take delivery in substantially the same amounts and substantially similar​

c​ ircumstances.​

d​ .​ U​ nless otherwise specified herein, the vendor shall hold prices bid good and firm for a period of​

​60 days to allow for bid evaluation.​

​11.​ M​ ULTIPLE OR ALTERNATE BIDS​

​Multiple or alternate bids will not be considered unless specifically requested.​

1​ 2.​ W ​ ITHDRAWAL, MODIFICATION, OR CORRECTION​

B​ ids may be modified, corrected, or withdrawn on written, FAX, or emailed requests if received prior to the​

t​ime set for bid opening. Bids may not be modified, corrected or withdrawn verbally. The offeror bears the​

s​ ame responsibility for delivery of bid modifications, corrections or withdrawals as for the original​

d​ ocument. All modifications, corrections, or requests for withdrawals must be clearly marked as such. The​

​original bid, as modified by such written communication will be considered as the offer. No offeror will be​

​permitted to withdraw their bid after the time set for opening bids.​

​Any attempt to make additions, deletions, corrections, or withdrawals after the bid opening may be​

​construed as a lack of "Good Faith" and may be cause for forfeiture of a bid bond and/or rejection of the​

​bid.​

​13.​ V​ ENDOR TAX ID NUMBER​

​If goods or services procured through this solicitation must be included on a Miscellaneous Tax Statement,​

​as described in the Internal Revenue Code, a valid tax identification number must be provided to the FNSB​

​School District before payment will be made.​

1​ 4.​ ​ACCEPTANCE OR REJECTION OF BIDS​

​a.​

T​ he FNSB School District may cancel the solicitation if such cancellation is in the best interest of​

​the FNSB School District.​

​b.​ ​A bid may be rejected when (1) the bid is not signed, (2) the offeror has failed to perform under​

​some other contract with the FNSB School District, (3) the offeror fails to supply bid or​

p​ erformance bonds, plans, specifications, samples, descriptive literature, etc., when such item is​

​called for in this solicitation, (4) the bid fails to include acknowledgment of all amendments​

Commodity Codes

• NAICS 561720Janitorial Services

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