Project Information

Bid Title

2025-31 Towing & Storage of Motor Vehicles

Issuing Agency

Cole County

Location

Missouri

Published Date

Nov 19, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-31

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-31
Bid Title:	2025-31 Towing & Storage of Motor Vehicles
Category:	Heavy Equipment & Fleet Vehicle Sales & Related Maintenance Services
Status:	Open

Publication Date/Time: 11/16/2025 8:00 AM Closing Date/Time: 12/18/2025 3:00 PM Bid Opening Information: 12/18/2025 @ 3:00 pm Pre-bid Meeting: NA Contact Person: Jessica Bryant jbryant@colecounty.org Related Documents: 2025-31 Towing & Storage of Motor Vehicles

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COUNTY OF COLE

JEFFERSON CITY, MISSOURI

REQUEST FOR BID

2025-31: TOWING & STORAGE OF MOTOR VEHICLES

COLE COUNTY SHERIFF DEPARTMENT

SUBMISSIONS SHALL BE ACCEPTED UNTIL

THURSDAY, DECEMBER 18th at 3:00 P.M. CENTRAL

AND RECEIVED AT:

COLE COUNTY COMMISSION

311 EAST HIGH STREET, ROOM 200

JEFFERSON CITY, MO 65101

______________________________________ ______________________________________

Company Name

Direct Contact Name (Typed/Printed)

__________________________________________ __________________________________________

Mailing Address

Title

__________________________________________ __________________________________________

City/State/Zip

Email

__________________________________________ __________________________________________

Office Telephone Number

Direct Line or Extension

I hereby certify that I am submitting the following information on behalf of the above-listed company and understand that by virtue

of executing and returning with this response this REQUIRED RESPONSE FORM, I further certify full, complete and unconditional

acceptance of the terms and conditions of this solicitation, all attachments and the contents of any Addendum released hereto.

(Submission must be signed by an officer or employee having authority to legally bind the respondent.)

______________________________________ _______________________________________

Authorized Signature

Authorized Name (Typed/Printed)

______________________________________ _______________________________________

Title

Date

REQUEST FOR BID

Sealed bids will be accepted by the Cole County Commission for consideration in provision of the following:

2025-31 TOWING & STORAGE OF MOTOR VEHICLES

Submissions will be received at the office of the Cole County Commission, 311 East High Street, Room 200,

Jefferson City, Missouri until 3:00 p.m. on Thursday, December 18th, at which time they will be publicly opened

and taken under advisement. Bidders should be aware that submissions are public record under state

law. Specifications are available at www.colecounty.org or by contacting Jessica Bryant at

jbryant@colecounty.org or (573) 634-9168.

NEWS TRIBUNE: Nov. 16, 23, 30

Legal Notices

Cole County Commission

311 East High Street

Jefferson City MO 65101

COMMISSION

(573) 634-9110

COLE COUNTY COMMISSION

PURCHASING

311 EAST HIGH STREET ROOM 200

JEFFERSON CITY, MISSOURI 65101

REQUEST FOR BID

PURCHASING

(573) 634-9168

1.0 OVERVIEW

1.1 NOTIFICATION. This document constitutes a request for competitive, sealed offers per the Terms and

Conditions of bidding and any special conditions set forth herein.

Respondents are responsible for being thoroughly familiar with all specifications and requirements of this

solicitation. Failure to examine any relevant document or provision thereof will not relieve the successful

respondent from any obligation under this bid. Qualified organizations are invited to prepare an offer in

response to this document and in doing so, concur with all terms, conditions, specifications and addenda

to this bid unless specifically noted otherwise in a separate section titled “EXCEPTIONS”.

1.2 QUESTIONS, REQUESTS FOR CLARIFICATION OR INTERPRETATION. Respondents are advised that all

questions concerning the meaning or intent of these specifications must be submitted IN WRITING and

received at least five (5) business days prior to the date scheduled for bid opening. All inquiries shall be

directed to:

Jessica Bryant

jbryant@colecounty.org

As of the issuance date of this solicitation and continuing until the final date for acceptance of

submissions, all respondents are specifically directed not to discuss, hold meetings, conferences, or

technical discussions with any County employee for the purpose of responding to this solicitation except

as otherwise permitted by this bid document. Respondents should not otherwise ask any County officials

or employees questions about the bid or related issues, either orally or by written communication.

Respondents directly contacting other County employees risk elimination from further consideration.

1.3 ISSUANCE OF ADDENDA. Every attempt shall be made to ensure that all written questions receive an

adequate and prompt response. However, in order to maintain a fair and equitable bid process, all

respondents will be advised of any questions submitted, the County’s response, and any other pertinent

information related to this solicitation via the issuance of addenda, which will be posted at

www.colecounty.org. An addendum may contain information that could affect bid responses. It shall be

the responsibility of the respondent to verify whether or not any addenda have been issued prior to

submitting a bid response to Cole County.

All issued addenda are incorporated by reference as if fully set out herein. Respondents are cautioned

that the only official position of Cole County is that which is issued by Cole County in these specifications

or by addendum thereto. No other means of communication, whether written or oral, shall be construed

as a formal or official response or statement. The County assumes no liability if a respondent fails to

incorporate addenda into their bid. Failure to have requested an addendum covering any questions

affecting the interpretation of these specifications shall not relieve the awarded party from delivering the

completed project, product and/or service in accordance with the intent of these specifications.

1.4 SUBMISSION REQUIREMENTS. A fully executed response, including the specification pages comprising

this invitation and any related illustrative documentation and/or issued addenda shall be:

▪ submitted in a sealed envelope identified by bid number, bid title, and bid opening date/time;

▪ complete and signed by an official authorized to obligate the agency or company submitting the bid;

▪ inclusive of (1) complete original bid and two (2) exact duplicates.

It is the responsibility of each respondent to deliver its submission to the office of the Cole County

Commission, 311 East High Street, Room 200, Jefferson City, Missouri on or before the date and exact

time indicated for public bid opening. Fax and email submissions will not be considered. Responses will

be time and date stamped; those received late will be determined non-responsive and returned unopened

to the sender without exception.

1.5 BID OPENING. Submissions will be publicly opened in the Cole County Commission Chambers on

Thursday, December 18th at 3:00 p.m. Central. Respondents and the public are invited but not required

to attend the formal bid opening. All documents will be made available for public inspection, but no

decision relating to the award of the contract or agreement will be made at the bid opening.

1.6 ADVICE OF AWARD. Award notification letters, along with a bid tabulation summarizing responses

received, will be sent via email to all parties that submitted a response upon bid award by the Cole County

Commission.

2.0 TERMS AND CONDITIONS

2.1 INCURRING COSTS. Cole County shall not pay for any information requested herein nor be obligated or

liable for any cost incurred by any respondent in submitting a response.

2.2 RESERVATIONS. The right is hereby reserved to reject any or all submissions for any reason, in part or

in whole, received in response to this solicitation; to waive or not waive informalities or irregularities in

any response or the bidding procedures; to request supplementary information from respondents as

determined necessary to effectively evaluate responses; to cancel this solicitation, advertise for new and/or

purchase off of cooperative purchasing contract(s); and to accept, request clarification or further negotiate

the terms, conditions and/or methodology of any response if, in Cole County’s sole judgment, the

best interests of Cole County will be so served.

2.3 WITHDRAWAL. Receipt of written notice or an in-person request from a properly identified individual

prior to the official date and time set for bid opening must occur in order to modify or withdraw a

submission which has been delivered to the office of the Cole County Commission.

2.4 VALIDITY. Respondents agree that submissions will remain valid for consideration by the County for a

minimum period of ninety (90) calendar days after the date specified for bid opening.

2.5 RESPONSE MATERIAL OWNERSHIP. All material submitted in response to this solicitation becomes the

property of Cole County and may be disclosed upon proper Sunshine Law request per 610.021(12) RSMo.

2.6 EXCEPTIONS. The wording of this solicitation may not be changed or altered in any manner. Taking

exception to any clause in part or in whole does not necessarily disqualify a respondent. Any such

exception shall be clearly identified and described in full detail in the respondent’s submission.

Exceptions will be evaluated and accepted or rejected by Cole County, whose decision shall be final and

conclusive. In the absence of such declaration(s), the response shall be accepted as in strict compliance

with all terms, conditions, and specifications requested and the awarded party shall be held responsible

for providing the product or service accordingly.

2.7 RESTRICTIVE LANGUAGE. It shall be the responsibility of respondents to ask questions, request changes

or clarification, or otherwise advise Cole County if any language, specification or requirement of this

solicitation appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict or

limit responses to a single source. Such notification must be directed to info@colecountypurchasing.org

and received at least five (5) business days prior to the date set for bid opening.

2.8 INTERPRETATION. If the bidder has any questions which arise concerning the true meaning or intent of

the Plans, Specifications or any part thereof, which affect the cost, quality, quantity, or character of the

project or service, he shall request in writing that an interpretation be made and an addendum be issued

which shall then be posted at www.colecounty.org. Failure to have requested an addendum covering any

questions affecting the interpretations of the Plans and Specifications shall not relieve the successful

respondent from delivering the product, service or completed project in accordance with the intent of the

Plans and Specifications. Should any differences arise as to the meaning or intent of these specifications,

Cole County’s interpretation shall be final and conclusive.

2.9 EQUIVALENT MATERIAL/EQUIPMENT. Any listed manufacturer/model number(s) or a definite

reference to a particular material or piece of equipment is intended to establish a minimally acceptable

design, type, quality, functional capacity, and/or desired performance level. It is to be understood that

any equivalent alternate which will perform adequately the duties imposed by the general design may be

proposed and bid so long as sufficient details necessary to establish equivalency are included in the

submission. Acceptance is subject to approval of the County which may request further information,

sample(s) and/or a demonstration prior to bid award. Cole County shall be the sole judge of equivalency.

2.10 BID FORMS. Bids made on other than the bid form furnished by Cole County will not be considered.

Changes, additions or limiting provisions made on the invitation will render the bid informal and may

cause its rejection.

2.11 QUALIFICATIONS OF RESPONDENTS. Cole County may make such investigations as deemed necessary

to determine the ability of any respondent to provide the product and/or service described herein.

Respondent shall furnish to the County all such information and data for this purpose that the County may

request. The County reserves the right to reject any submission if the evidence submitted by the

respondent or investigation of such respondent fails to satisfy the County that such respondent is properly

qualified to carry out the obligations of the contract and/or to complete the work contemplated herein.

2.12 BASIS OF AWARD. Award shall be made to the lowest responsible bidder whose offer best responds to

the quality, capacity, and service requirements of Cole County, as determined by the County.

2.13 PRICES. Prices must be stated in units of quantity specified and must be firm

2.14 FUNDS. Financial obligations of Cole County payable after the first fiscal year the system is in place are

contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. In

the event funds are not appropriated, any resulting Contract will become null and void, without penalty

to Cole County.

2.15 DEFAULT. In case of default by the bidder or contractor, the County of COLE will procure the articles

or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned

thereby.

2.16 TAX EXEMPTION. Cole County is funded by public monies and as such has been approved by the State

of Missouri for sales/use tax‐exempt status. The Missouri tax identification number and certificate is

available to the awarded party upon request.

Commodity Codes

• NAICS 488410Motor Vehicle Towing

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