Project Information

Bid Title

ITB 2026-007 Miscellaneous Concrete Repairs

Issuing Agency

City of Salem

Location

Virginia

Published Date

Jan 5, 2026

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 2026-007

Original Source

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Bid Documents

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Project Description

Bid Number:	ITB 2026-007
Bid Title:	ITB 2026-007 Miscellaneous Concrete Repairs
Category:	Bid Opportunities
Status:	Open

Description: CITY OF SALEM, VA INVITATION TO BID # 2026-007 Miscellaneous Concrete Repairs The City of Salem, Virginia, is requesting sealed bids from qualified Contractors for all labor, materials, and equipment needed for Miscellaneous Concrete Repairs, in accordance with Invitation to Bid (ITB) # 2026-007. Sealed Bids must be received by hand delivery, mail or electronic submission through eVA by 3:00 PM ET, on Thursday, January 29, 2026. If hand delivering or mailing a sealed bid response, the bid package must be received by Benjamin Denton of the City of Salem Purchasing Department, 114 North Broad Street, Salem, VA 24153, at or before the stated bid due date and time. If submitting a bid response electronically on eVA at www.eva.virginia.gov , bidders must ensure that they are a registered vendor in eVA. Bids can be found under the Business Opportunities Tab > Virginia Business Opportunities (VBO). There is no cost to register. If bidder encounters any issues submitting an online bid through eVA, bidder shall contact eVA Customer Care for assistance at 1-866-289-7367 or email them at For security reasons, you must enable JavaScript to view this E-mail address. . Any bids received after the mentioned time and date will be marked “late” and retained unopened in the procurement file. Bid documents may be obtained by emailing For security reasons, you must enable JavaScript to view this E-mail address. . Faxed or emailed bids will not be accepted. The City of Salem reserves the right to reject any or all bids and to waive any irregularities or informalities in the bidding. No bid may be withdrawn after opening except for clerical errors, as set forth in Section 2.2-4330 of the Virginia Code. Bidder must give the City a notice in writing of the request to withdraw a bid within two (2) business days after conclusion of opening. + + END OF ADVERTISEMENT FOR BIDS + + Publication Date/Time: 1/5/2026 8:00 AM Closing Date/Time: 1/29/2026 3:00 PM Related Documents: ITB 2026-007 Miscellaneous Concrete Repairs

Attachment Preview

CITY OF SALEM

PURCHASING DEPARTMENT

114 NORTH BROAD STREET

P.O. BOX 869

SALEM, VA 24153

PHONE (540) 375-3063  FAX (540) 375-4057

DATE: JANUARY 5, 2026

BIDS WILL BE RECEIVED BY THE CITY OF SALEM IN THE PURCHASING DEPARTMENT, LOCATED AT 114 NORTH BROAD STREET, P.O. BOX 869, SALEM,

VIRGINIA 24153. ANY QUESTIONS CONCERNING THIS INVITATION TO BID (ITB) SHOULD BE DIRECTED TO BENJAMIN DENTON, PURCHASING MANAGER AT

(540) 375-3063 OR BY EMAIL AT BKDENTON@SALEMVA.GOV.

INVITATION TO BID #:

BID DESCRIPTION:

DATE AND TIME BID DUE:

2026-007

MISCELLANEOUS CONCRETE REPAIRS

JANUARY 29, 2026 AT 3:00 PM EST

TO BE CONSIDERED, BIDS MUST BE RECEIVED BY HAND DELIVERY, MAIL, OR ELECTRONICALLY ON EVA AT EVA.VIRGINIA.GOV. SEE

INSTRUCTIONS TO BIDDERS BELOW. ANY BID RECEIVED AFTER THE ABOVE DATE AND TIME FOR SUBMITTAL, WHETHER BY MAIL OR

OTHERWISE, WILL BE MARKED “LATE” AND RETAINED UNOPENED IN THE PROCUREMENT FILE. FAXED OR EMAILED BIDS ARE NOT

ACCEPTABLE.

AWARD WILL BE MADE IN THE BEST INTEREST OF THE CITY OF SALEM, THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE INFORMALITIES,

AND TO PURCHASE ANY PART OF, OR THE WHOLE OF, THE ITEMS AND/OR SERVICES LISTED IN THIS INVITATION TO BID.

NO BID MAY BE WITHDRAWN AFTER OPENING EXCEPT FOR CLERICAL ERRORS, AS SET FORTH IN SECTION 2.2-4330 OF THE VIRGINIA CODE. BIDDER MUST

GIVE THE CITY A NOTICE IN WRITING OF THE REQUEST TO WITHDRAW A BID WITHIN TWO (2) BUSINESS DAYS AFTER THE CONCLUSION OF THE BID OPENING.

ALL BIDS SHALL BE F.O.B. SALEM, VIRGINIA, AND SHALL INCLUDE THE EARLIEST DELIVERY DATE.

THE CITY OF SALEM WILL FURNISH A TAX EXEMPTION CERTIFICATE, AND NO BID SHALL INCLUDE ANY FEDERAL OR STATE TAXES.

TERMS ARE NET 30 UNLESS OTHERWISE STATED IN THIS INVITATION TO BID.

IN ACCORDANCE WITH CODE OF VIRGINIA, SECTION 2.2-4343.1, THE CITY OF SALEM DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.

BIDDER ACKNOWLEDGMENT & DATA SHEET

DATE:

LEGAL NAME OF BUSINESS (PRINT):

ADDRESS:

AUTHORIZED SIGNATURE:

PRINT OR TYPE AUTHORIZED SIGNATURE NAME & TITLE:

PHONE NUMBER:

FAX NUMBER:

EMAIL ADDRESS:

VA CONTRACTOR’S LICENSE #:

VIRGINIA STATE CORPORATION COMMISSION (SCC) ID #:

BUSINESS LICENSE #:

BY SIGNING THIS INVITATION TO BID (ITB), THE BIDDER ACKNOWLEDGES THAT HE/SHE FULLY UNDERSTANDS THIS ITB AND

THAT IT MEETS OR EXCEEDS ALL SPECIFICATIONS LISTED OR REFERENCED.

Page 1 of 18

ITB # 2026-007

MISCELLANEOUS CONCRETE REPAIRS

GENERAL INFORMATION:

The City of Salem, Virginia, is requesting sealed bids from qualified and licensed Contractors for all labor, materials,

and equipment needed to complete miscellaneous concrete repairs to various streets and properties throughout

the City, in accordance with Invitation to Bid (ITB) # 2026-007.

This Invitation to Bid consists of the following (including any Addendums that the City may issue). Each Bidder

should carefully read and review ALL documents:

1. All Sections of Invitation to Bid # 2026-007

2. Bid Form and Compliance Checklist (Attachment A)

3. Bid Bond (Attachment B)

4. List of Addresses/Intersections (Attachment C)

5. General Terms and Conditions (Attachment D)

The City of Salem invites any qualified Bidder to respond to this ITB by submitting a Bid for such work, service,

and/or items consistent with the terms and conditions herein set forth.

INSTRUCTIONS TO BIDDERS:

A. Sealed Bids must be received by hand delivery, mail or electronic submission through eVA by 3:00 PM EST

Thursday, January 29, 2026.

B. If hand delivering or mailing a sealed bid response, the bid package must be received by Benjamin Denton

of the City of Salem Purchasing Department, 114 North Broad Street, Salem, VA 24153, on or before the

stated bid due date and time.

Bidders shall submit one (1) original, marked as such, and two (2) copies, marked as such, of their bid in a

sealed envelope clearly marked on the outside with the company’s name and “Attn: Purchasing

Department - ITB # 2026-007 Miscellaneous Concrete Repairs.”

C. If submitting a bid response electronically on eVA at www.eva.virginia.gov, bidders must ensure that they

are a registered vendor in eVA. Bids can be found under the Business Opportunities Tab > Virginia Business

Opportunities (VBO). There is no cost to register. If bidder encounters any issues submitting an online bid

through eVA, bidder shall contact eVA Customer Care for assistance at 1-866-289-7367 or email them at

eVACustomerCare@dgs.virginia.gov.

Note: The City of Salem is not responsible for any delays in submission caused by the eVA platform, vendor

registration, or internet outage. Please ensure you have allotted ample time to submit your bid document(s).

The bidder has the sole responsibility to have the bid submitted on or before the date and time set for closing.

D. The contents of all bids received will be read aloud and made public for the information of Bidders and other

interested parties who may be present in person, or by representative at 3:00 PM ET on Thursday, January

29, 2026, in City Council Chambers, located at City Hall, 114 North Broad Street, Salem, Virginia, 24153.

E. Any bids received after the mentioned time and date will be marked “late” and retained unopened in the

procurement file. Faxed or emailed bids will not be accepted.

F. Each Bidder is solely responsible for ensuring that they have the current, complete version of the Bid

documents, including any addendum(s), before submitting. The City is not responsible for any Bid

documents obtained from any source other than the City.

G. Bid submittal must include:

1. Bidder Acknowledgment & Data Sheet, Page 1 of this ITB.

2. Bid Form (Attachment A), Pages 7-9 of this ITB.

3. Bid Bond Form (Attachment B), Page 10 of this ITB.

4. Any Addendums that the City may issue.

Page 2 of 18

ITB # 2026-007

MISCELLANEOUS CONCRETE REPAIRS

H. For questions regarding this bid, please contact:

Benjamin Denton, Purchasing Manager

114 N. Broad Street

P.O. Box 869

Salem, VA 24153

Email: bkdenton@salemva.gov

I. All questions and clarifications must be submitted in writing by 3:00 PM ET on January 16, 2026.

J. During an active solicitation, all communications (email, phone, text, letter) must be conducted through the

Purchasing Department. The Purchasing Department will coordinate responses to any inquiries, as

necessary. If any vendor involved in a pending solicitation or bid, violates this communication protocol, any

submittals from the vendor may be rejected/disqualified at the discretion of the Purchasing Department.

K. All Bids must be signed by an authorized representative on the forms provided with this Bid. No changes

are to be made to the Bid Form. Any changes to Bid amounts must be initialed.

L. The Successful Bidder shall be responsible for the removal of all waste and cleanliness of all work.

M. The City’s procedures for withdrawal of bids (construction or other than construction) is set forth in Section

2.2-4330 of the Virginia Code.

N. Each Bidder is advised that the Ethics in Public Contracting and Conflicts of Interests Act of the Code of

Virginia applies to this Bid. Such information should be provided with the Bid response.

O. Failure to submit all required pages and information may result in the Bid to be considered non-

responsive.

P. It is the sole responsibility of the Bidder for any cost incurred in the preparation and submission of this Bid.

Q. A Bidder organized as a stock or non-stock corporation, limited company, business trust or limited

partnership or registered as a registered limited liability partnership shall be authorized to transact business

in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the

Code of Virginia or as otherwise required by law. Any business entity described herein that enters into a

Contract with the City pursuant to the Virginia Public Procurement Act 2.2-4300 et seq. shall not allow its

existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if

so required under Title 13.1 or Title 50 of the Code of Virginia, to be revoked or cancelled at any time during

the term of the Contract. The City may void any Contract with a business entity if the business entity fails to

remain in compliance with the provisions of this section. Please contact the SCC to determine whether

your firm should register.

R. BID GUARANTEE: Each bid must be accompanied by a bid guarantee which shall be not less than five

percent (5%) of the largest amount of which BID is made and, at the option of the bidder, may be a certified

check, bank draft, or bid bond. No bid will be considered unless it is so guaranteed. Certified check or bank

draft shall be made payable to the City of Salem. Cash deposits will not be accepted. The bid guarantee

shall ensure the execution of the contract and the furnishing of performance and payment bonds by the

successful bidder as required by the specifications.

S. PERFORMANCE/PAYMENT BONDS: The bidder must be able to obtain a performance bond and payment

bond in the amount of 100% of the bid estimate. This bond can be in the form of Letter of credit, Bank

Insurance, or cash. Failure to obtain the performance bond will result in disqualification of the bid.

Performance and/or payment bonds must be open for as long as the project is open per the Contract

documents.

T. Must have a valid City of Salem business license, if required. Clarification concerning City of Salem license

requirements should be directed to the Commissioner of the Revenue, telephone number (540) 375-3019.

Page 3 of 18

ITB # 2026-007

MISCELLANEOUS CONCRETE REPAIRS

U. If an award is made for the item(s) and/or services requested, a notice of award will be made which will be

posted for public review on the City of Salem Purchasing website under Current Bid Opportunities at

https://www.salemva.gov/Bids.aspx, or by contacting Purchasing directly at (540) 375-3063 to request a

copy of the award notification.

QUALIFICATIONS REQUIRED:

The Successful Bidder must have a valid Virginia Class A Contractors License and be able to demonstrate at least

three (3) years of experience with similar projects. A copy of the Class A Contractors License must be submitted

with the bid.

SCOPE OF WORK/SPECIFICATIONS:

Attachment A to this ITB includes a compliance checklist which lists the specification requirements.

Each Bidder should carefully read and review all documents.

WORK HOURS:

Work hours on main and/or heavily traveled roads shall be Monday through Saturday from 9:00 a.m. to 3:00 p.m.

Work hours on all other roads shall be Monday through Saturday from 7:00 a.m. to 5:00 p.m.

Work outside of these hours must be approved by City personnel.

WARRANTY AND GUARANTEE:

The Contractor shall warranty and guarantee all work performed under the resulting Contract for a period of one

(1) year from the date of acceptance.

The Contractor agrees that his/her obligation shall survive termination of the Contract. The Contractor agrees that

neither the final certificate, final payment, occupation nor use of the work by the City shall relieve the Contractor

from negligence, faulty material or equipment or workmanship from failure to comply with the Contract documents.

If in fulling the requirements of the Contract or of any guarantee embraced therein or required hereby, the

Contractor disturbs any work guaranteed under another Contract, he/she shall restore such disturbed work to the

to a condition satisfactory to the City, and shall guarantee such restored work to the same extent as it was

guaranteed under such other contract.

If the Contractor, after notice, fails to proceed promptly to comply with the terms of the guarantee, the City may

have the defects corrected and the Contractor and his/her surety shall be liable for all expenses incurred.

The Contractor warrants and guarantees to the City that all materials and equipment will be new unless otherwise

specified and that all work will be of good quality, free from faults or defects and in accordance with the

requirements of the Contract documents and of any inspections or tests. All unsatisfactory work, all faulty or

defective work, and all work not conforming to the requirements of the Contract documents or of such inspections,

tests, or approvals shall be considered defective. Prompt notice of all defects shall be given to the Contractor. All

defective work, whether or not in place, may be rejected, corrected, or accepted.

Except as otherwise specified, all work shall be guaranteed by the Contractor and his/her sureties against defects

resulting from the use of faulty or inferior materials, equipment, or workmanship for one (1) year from the date of

final completion of the work as signified by acknowledgement of receipt of final payment by the Contractor.

If, within any guarantee period, repairs or changes are required in connection with guaranteed work, which in the

option of the City, are rendered necessary as the result of the use of materials, equipment, or workmanship which

are inferior, defective, or not in accordance with the terms of the Contract, the Contractor shall, promptly upon

receipt of notice from the City, and without expense to the City, place in satisfactory condition, in every particular,

all of such guaranteed work; correct all defects therein; make good all damage to the building or site, or equipment

or contents thereof, which in the opinion of the City, is the result of the use of materials, equipment or workmanship

which are inferior, defective, or not in accordance with the terms of the Contract; and make good any work or

Page 4 of 18

ITB # 2026-007

MISCELLANEOUS CONCRETE REPAIRS

material, or the equipment and contents of said building or site, disturbed in fulfilling any such guarantee.

CONTRACT AWARD:

The resulting Contract will be awarded to the lowest responsible and responsive bidder whose bid, conforming to

this Invitation to Bid, is most advantageous to the City, considering price and any other evaluation criteria set forth

in the bid documents and consistent with the Virginia Procurement Act, the City’s Code, the City’s Procurement

Policies and Procedures and other applicable law.

A. Responsible Bidders: In determining a Bidder is a responsible Bidder as defined herein, at minimum, the

following criteria will be considered:

1. The ability, capacity and skill of the Bidder to perform the Contract or provide the service required

under the Solicitation;

2. Whether the Bidder can perform the Contract or provide the service promptly, or within the time

specified, without delay or interference;

3. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;

4. The quality of performance of previous Contracts or Services;

5. The previous and existing compliance by the Bidder with laws and ordinances relating to the

Contract or Services;

6. The sufficiency of the financial resources and ability of the Bidder to perform the Contract or provide

the service;

7. The quality, availability and adaptability of the Goods or Services to the particular use required;

8. The ability of the Bidder to provide future maintenance and service for the use of the subject of the

Contract;

9. The number and scope of the conditions attached to the Bid;

10. Whether the Bidder is in arrears to the City on debt or Contract or is a defaulter on surety to the City

or whether the Bidder's City taxes or assessments are delinquent.

B. Responsive Bidders: In order for a Bidder to be considered a responsive Bidder, the Bid submittal must

include all information required and/or requested in this Invitation to Bid.

SUCCESSFUL BIDDER’S RESPONSIBILITY:

The Successful Bidder shall be responsible for the work to be done by any subcontractor(s) and shall assure

compliance with all requirements of this Contract. The Successful Bidder shall be responsible for completely

supervising and directing the work under this Contract and all subcontractors that may be utilized.

Subcontractor(s) who perform work under this Contract shall be responsible to the Successful Bidder. The

Successful Bidder shall, however, remain fully liable and responsible for the work to be done by his

subcontractor(s).

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

Page 5 of 18

Commodity Codes

• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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